Clothing Apparel Products & Accessories

The City of Bartow is soliciting agreements with qualified vendors to provide clothing, apparel products, and accessories, including customization services such as embroidery, screen printing, logo application, and patches. The goal is to establish a Qualified Vendor List (QVL) to streamline procurement for city departments while ensuring consistent quality and competitive pricing. To be eligible, vendors must provide a minimum 10% discount off the current list or retail price for all goods and services. The contract is intended for an ongoing period not to exceed five years from the issue date, with delivery terms set as F.O.B. Destination to Bartow, Florida. Award decisions are based on the lowest price, though the City applies specific preferences for vendors within the City of Bartow Utility Service Area (BUSA) and Veteran, Women, or Minority Business Enterprises (VBE/W/MBE), allowing them to match the lowest price if they fall within specified percentage thresholds. All manufactured items must comply with OSHA requirements and carry UL listings, and toxic substances must be accompanied by a Material Safety Data Sheet. Vendors are required to submit comprehensive certifications, including drug-free workplace and non-collusion affidavits, and must provide insurance certificates naming the City of Bartow as an additional insured within three days of a Notice of Intent to Award. Payments are processed according to the Florida Prompt Payment Act with a 45-day due date.