CNCC FY26-014 - Food Service Management for Aux Services

The State of Colorado, through the Department of Higher Education and the State Board for Community Colleges and Occupational Education, is issuing a request for proposals to secure a qualified provider for comprehensive food service management at Colorado Northwestern Community College’s Rangely campus. The purpose is to establish a retail food service program that serves students, employees, and community members with high-quality dining options grounded in operational excellence, regulatory compliance, and financial sustainability. Proposals must be submitted in triplicate: one unbound signed original, one physical copy, and one electronic copy in PDF, encrypted ZIP, Dropbox link, or Flash/Thumb Drive format. Submissions must be delivered physically to the CNCC office in Rangely, Colorado, and electronically through the Colorado VSS/BidNet Direct portal, with no online questions permitted—only emails to Aaron Harris at aaron.harris@cncc.edu. The response deadline is May 21, 2026, and the solicitation number is RFP-GJTA-2026000234-3 under NAICS code 722320. Evaluation will be based on a best-value trade-off approach, not lowest price technically acceptable, with assessment of business experience and qualifications, proposed services including operating and marketing plans, management and administration structure, and cost and meal plan pricing. Proposers must demonstrate at least three similar projects completed within the last five years, financial stability, PCI DSS compliance for payment processing, and strong references. Specific technical requirements include adherence to Colorado state laws regarding PII and PHI protection, HIPAA compliance, and accessibility standards. Contractors must implement robust security protocols, prohibit use of unlicensed software, use E-Verify for hiring, and agree to state payment offsets for outstanding debts. The contract includes optional one-year extensions and a possible two-month end-of-term extension. Operations are strictly limited to the CNCC dining hall at 500 Kennedy Dr., Rangely, CO. The contract will be executed in accordance with state fiscal rules and procedures, with no federal FAR clauses applied. Payment terms allow up to 45 days following receipt of properly submitted invoices, with no specific payment systems like WAWF designated. Offerors must submit disclosure statements, PII certifications, and HIPAA business associate agreements as attachments, and all proposals will be reviewed for risk, past performance, and competitive advantage, with no numerical scoring used—only qualitative ratings from poor to exceptional.