COCO FUEL OPERATIONS

This is the official synopsis for SP0600-14-R-0511 as required by FAR 5.203. This synopsis replaces the one dated May 14, 2014. Defense Logistics Agency-Energy (DLA Energy) anticipates issuing a Request for Proposal (RFP) within the next 30 days for Contractor-Owned, Contractor-Operated (COCO) retail point fuel services at Fort Sam Houston and Camp Bullis, TX. Services include fuel operations, maintenance, support operations, management, and administration pertaining to the receipt, storage, handling, and issue of government-owned fuel product while maintaining product quality and accountability as required on behalf of DLA-Energy in support of Ft. Sam Houston and Camp Bullis retail point fuels management operations. The service provider shall be responsible for and furnish, as required, all personnel, equipment, material resources and facilities necessary for providing these services. No Government equipment or facilities will be provided to the service provider who shall be completely responsible, at their expense, for operation and maintenance of the facilities used to meet the performance requirements for Ft. Sam Houston and Camp Bullis. The service provider shall provide two retail point fuel distribution facilities, one on Ft. Sam Houston and one on Camp Bullis, to store JP8, ULSD, MOGAS, E85, and B20. All facilities, equipment or materials furnished by the service provider shall be suitable for the intended petroleum products. The service provider shall perform all operations from the COCO facility to include contractor's utility vehicles operations and maintenance. The Government will provide land free of contamination for the contractor's facility and utility stub out to the facility perimeter. The Government will award one, firm fixed price contract for a five-year base period beginning on or about June 1, 2015 through May 31, 2020, with three, five-year option to renew periods. The solicitation is issued unrestricted, utilizing full and open competition in accordance with FAR subpart 6.1. The North American Industry Classification System (NAICS) Code is 493190 and the threshold is $25.5 million. Contract award is subject to FAR 52.222.41, Service Contract Act of 1965. A site visit is anticipated in early May 2014. Specific information will be posted when available. Instructions for access to secure documents: Documents related to this solicitation may be posted as "secured" in the FedBizOpps website. Please use the below instructions to access secured documents in FedBizOpps.: Instructions for access to the FBO Secure Site: To access the secured, but unclassified, documents in the Federal Business Opportunity ("FedBizOpps" or "FBO") system, offerors must: 1. Be registered in the System for Award Management (SAM). Please note that SAM has replaced the previous system Central Contractor Registration (CCR). If an entity was previously registered in CRR the information should have transferred into SAM. You just need to set up a SAM account and migrate your CCR roles. 2. Once registered in SAM, go to the FBO website at www.fbo.gov https://www.fbo.gov/ and log in. Verify your registration within the FBO system. The FBO Vendor Guide is available at https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf to provide assistance. 3. Once your SAM registration is verified in the FBO system, click on the secured document link, which should then provide you with the corresponding link for the DD2345 - Military Critical Technical Data Agreement Form. You can also find the DD2345 at http://www.dlis.dla.mil/JCP/forms/DD2345Form.pdf. Fill out the DD2345 form and submit a hard copy of the original form, together with all required documentation, to the Defense Logistics Information Service (DLIS), U.S./Canada Joint Certification Program (JCP), at the address listed on the form. JCP will return an approved and signed certified form, which will include your certification and expiration date within five days of receipt. Please note that delays may be incurred if forms and/or required documentation are incomplete or incorrect. Additionally, it can take up to 24 hours for the JCP information to reach all systems. 4. Once you receive the approved DD2345 form from JCP and have verified your status on the JCP website, http://www.logisticsinformationservice.dla.mil/jcp/search.aspx, enter the FBO system and click on the secure document link. The FBO system will require you to enter your MPIN. The MPIN number is a mandatory data element created by the CCR registrant and must have nine characters: at least one letter (upper or lower case) and one number. No spaces or special characters are permitted. It allows access to related acquisition systems (i.e. ORCA and PPIRS). It also serves as a validation to access sensitive but unclassified documents associated with a notice posted to FBO. 5. Following verification of the MPIN in FBO, vendors will submit a request for explicit access to the secure documents through the FBO system by clicking on the secure document line, then clicking the "Request Explicit Access" button. Once vendors request explicit access, the FBO system will send notification to the DLA Energy personnel assigned to the procurement, who will approve the request in the system. Vendors will receive an email once the access request has been approved by DLA Energy. 6. After the MPIN has been verified in the FBO system, and explicit access has been granted, vendors will be able to enter the system and view the secure documents. This is a Sources Sought notice. It seeks information from small business sources that can provide fuel management services. No solicitation is being issued at this time. Under this solicitation, the Defense Logistics Agency Energy is procuring services for the receipt, storage and issue of bulk jet fuel (JP8) and DL2l fuels. The Service Provider (SP) shall perform services to include fuel operations, maintenance, support operations, management, and administration pertaining to the receipt, storage, handling, and issue of Government-Owned Fuel Product. The SP shall provide Contractor Owned, Contractor Operated (COCO) bulk and retail facilities to support the airfield operations, and in addition, provide alongside aircraft refueling services at the Godman Army Airfield (GAAF) on Ft. Sam Houston, TX. The SP shall establish, operate, and maintain two COCO bulk/retail fuel service point at sites designated by the Government, and perform alongside aviation refueling services with contractor- furnished refuelers at GAAF. Specific requirements for each site will be listed in the Performance Work Statement (which will be posted when the solicitation is issued). The Service Provider (SP) will provide fuels management services to include alongside aircraft fuel delivery, operation and maintenance of bulk fuel facilities, inventory accountability, fuel operations, product receipts, bulk product issues, automated dispensing key management, product quality, and environmental compliance at Ft. Sam Houston, TX, using best commercial standards. The SP shall be responsible for and furnish as required all personnel, equipment, material and/or facilities necessary for providing these services. The government will award one firm-fixed-price contract as a result of this requirement for a five-year base period beginning in 2014, with three, five-year options to renew (total of 20 years.) The Contract will be subject to FAR 52.222.41, the Service Contract Act of 1965, As Amended. The proposed solicitation is being considered for a set-aside under small business programs. The North American Industry Classification System (NAICS) Code is 493190 and the size standard is $25.5 million in annual receipts. The Government is interested in the responses to this notice from the following types of businesses: Small Businesses, Small Disadvantaged Businesses, 8(a) Businesses, Historically Underutilized Business Zone (HUBZone) Businesses, and Service Disabled Veteran-Owned Small Businesses (SDVOSBs). Responses to the sources sought notice shall not exceed 5 pages. The Government will use this information, in addition to other information obtained, to determine whether the solicitation will be set aside for Small Business. Any information provided to the Government as a result of this notice is voluntary. The Government will not pay for any information submitted in response to this notice. All responses to this notice are to be submitted by 1500 hours local Ft Belvoir time on January 27, 2014. Only responses submitted via E-Mail will be considered. Please email all submissions to Ms. Wing Yi Wong at Wing.Wong@dla.mil. Interested companies should address the following in their response: 1. Provide a company profile to include number of employees, annual revenue history for (last 3 years), office location (s), DUNS/CAGE Code number, and a statement regarding current business status. Please note that registration in the System for Award Management (SAM) is required for DLA Energy contractors. 2. Capability of providing qualified and experienced personnel, with appropriate clearances, if required. 3. Past Performance: Do you have past performance as a prime contractor or subcontractor on service contracts for similar fuels management requirements? If so, please provide the following: Contract number, Name of Government Agency or Commercial Entity. Period of Performance, Dollar Value, Type of Contract (Fixed Price, Cost Reimbursement, etc.), and an explanation of services provided as they relate to COCO/AAR fuels management. If your firm acted as subcontractor or joint venture, name the prime contractor or other party, the specific work performed and percentage. Address any past performance problems, and resolutions taken. 4. Do you anticipate any type of teaming arrangement for this requirement? If yes, please address what kind of arrangement and what percentage of work, type (s) of service would you perform. 5. Does your company have experience with Service Contract Act of 1965 covered contracts? Does your company have experience with Collective Bargaining Agreements (CBAs)? Please explain any experience your company has had with labor unions. 6. Does your company have the financial capability and financial stability, and/or adequate lines of credit to sustain and support a five-year contract at one or more locations, in the event there are delays with the payment process? 7. What realistic phase-in period would you require to commence performance with personnel, equipment, and materials? The base period of performance for the resulting contract will be five years, with three, five- year options to renew for a possible 20 year contract. Performance is expected to begin in late 2014. Secure Documents Several documents related to this solicitation will be posted as "secured" in the FedBizOpps website. Please find below instructions to access secured documents in FedBizOpps. Instructions for access to the FBO Secure Site To access the secured, but unclassified, documents in the Federal Business Opportunity ("FedBizOpps" or "FBO") system, offerors must: 1. Be registered in the System for Award Management (SAM). Please note that SAM has replaced the previous system Central Contractor Registration (CCR). If an entity was previously registered in CRR the information should have transferred into SAM. You just need to set up a SAM account and migrate your CCR roles. 2. Once registered in SAM, go to the FBO website at www.fbo.gov and log in. Verify your registration within the FBO system. The FBO Vendor Guide is available at https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf to provide assistance. 3. Once your SAM registration is verified in the FBO system, click on the secured document link, which should then provide you with the corresponding link for the DD2345 - Military Critical Technical Data Agreement Form. You can also find the DD2345 at http://www.dlis.dla.mil/JCP/forms/DD2345Form.pdf . Fill out the DD2345 form and submit a hard copy of the original form, together with all required documentation, to the Defense Logistics Information Service (DLIS), U.S./Canada Joint Certification Program (JCP), at the address listed on the form. JCP will return an approved and signed certified form, which will include your certification and expiration date within five days of receipt. Please note that delays may be incurred if forms and/or required documentation are incomplete or incorrect. Additionally, it can take up to 24 hours for the JCP information to reach all systems. 4. Once you receive the approved DD2345 form from JCP and have verified your status on the JCP website, enter the FBO system and click on the secure document link. The FBO system will require you to enter your MPIN. 1. The MPIN number is a mandatory data element created by the CCR r registrant and must have nine characters: at least one letter (upper or lower case) and one number. No spaces or special characters are permitted. It allows access to related acquisition systems (i.e. ORCA and PPIRS). It also serves as a validation to access sensitive but unclassified documents associated with a notice posted to FBO. 5. Following verification of the MPIN in FBO, vendors will submit a request for explicit access to the secure documents through the FBO system by clicking on the secure document line, then clicking the "Request Explicit Access" button. Once vendors request explicit access, the FBO system will send notification to the DLA Energy personnel assigned to the procurement, who will approve the request in the system. Vendors will receive an email once the access request has been approved by DLA Energy. Once the MPIN has been verified in the FBO system, and explicit access has been granted, vendors will be able to enter the system and view the secure documents.