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Coding Reference Software

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IHS1525954Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Indian Health Service, through its Crownpoint Service Unit, intends to award a sole source fixed-price contract to 3M Health Information Systems, Inc. for coding reference software services supporting the Health Information Management Department at the Crownpoint Healthcare Facility in New Mexico. This decision is based on the determination that 3M is the only vendor capable of providing the specialized system required for daily operations and patient care support in this remote location, as authorized under RFO 8.401(b) and GSAR 538.7104-3(a). The requirement falls under NAICS code 541519 for other computer-related services, and the contract is intended to ensure uninterrupted access to critical health information management tools. While this notice is not a solicitation, interested parties may submit a statement of capabilities via email as a PDF attachment to brenda.joe@ihs.gov by 8:00 a.m. on August 10, 2026, to demonstrate that competition would benefit the government. All costs associated with preparing and submitting such a statement are the sole responsibility of the respondent, and no reimbursement will be provided. Telephone inquiries will not be accepted. The contract is managed under solicitation number IHS1525954, with the point of contact being Brenda Joe, and the performance location is Crownpoint, New Mexico, while the contracting office is located in Rockville, Maryland.

General Info

Sole source fixed-price contract to 3M for coding software at Crownpoint, New Mexico, to support critical health information management.

Agency

Department Of Health And Human Services → Indian Health ServiceView Agency

NAICS

541519 - Other Computer Related ServicesView NAICS

Place of Performance

Crownpoint, NM, 87313, USA

Set-Aside

NONE

Documents

(0)

No documents available

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Organization & Contact Information

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AgencyDepartment Of Health And Human Services → Indian Health Service
Contacts1 person available
OfficeRockville, MD, 20852, US
Organization / Agency
Department Of Health And Human Services → Indian Health Service
View Agency Profile
Office AddressRockville, MD, 20852, US
Contacts
Brenda Joe
contact@example.gov
+1 (555) 000-0000

Full Description

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NOTICE OF INTENT to AWARD SOLE SOURCE to 3M Health Information Systems, Inc.  for Crownpoint Healthcare Facility for the Health Information Management Department.


This is a notice of intent to award a sole source contract and is not a request for competitive quotes. Navajo Area Indian Health Service, Crownpoint Service Unit, Health Information Management Department; intends to award a fixed price sole source contract IAW RFO 8.401(b) and GSAR 538.7104-3(a), the Contracting Officer (CO) hereby documents the decision that only one source is reasonably available for this Federal Supply Schedule order.  3M Health Information Systems is the sole vendor for the requirement to conduct daily business and in support for patient care and health care support for our remote location.


The North American Industry Classification System (NAICS) code for this requirement is 541519 - Other Computer Related Services. The objective of this sole source award to 3M Health Information Systems is for the Services for Crownpoint Healthcare Facility for the Health Information Management Department.


This notice of intent does not constitute a solicitation; however, if any interested party believes they can meet the above requirement, it may submit a statement of capabilities. The statement of capabilities must be submitted in writing and must contain clear and convincing evidence that competition of this requirement would be advantageous to the Government. If parties choose to respond, any cost associated with preparation and submission of data or any other cost incurred in response to this announcement are the sole responsibility of the respondent and will not be reimbursed by the Government.


Capability statements shall be submitted via e-mail only as a portable document format (PDF) attachment to the following address: Brenda.joe@ihs.gov by 8:00am on August 10, 2026. No telephone requests/offers will be honored.

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Federal
Preventative Maintenance & Repair Services for Dental EquipmentThe contract mandates comprehensive preventative maintenance and repair services for Dentsply Sirona dental equipment, including Cerec scanners, milling units, and 3D printers, to ensure uninterrupted operational reliability. Service requirements include both scheduled and unscheduled support with a guaranteed 48-hour on-site response time and round-the-clock technical assistance available 24 hours a day, seven days a week. The work is to be performed at the designated location in Lawton, Oklahoma, with a zip code of 73501, under the oversight of the Indian Health Service within the Department of Health and Human Services. The contract is classified as a subcontract under NAICS code 811212, and the solicitation window closed on August 11, 2026, with the posting date indicating the opportunity was made available on August 3, 2026.
Computer and Office Machine Repair and Maintenance

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NAICS: 811210
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BUY INDIAN SET-ASIDE - SUPPORT AGREEMENT FOR OPTOS EQUIPMENT LOCATED AT LAWTON SERVICE UNIT (LAWTON AND ANADARKO, OK)
Solicitation # 246-26-Q-0033
This contract is a Buy Indian Set-Aside solicitation under Solicitation Number 246-26-Q-0033 issued by the Indian Health Service, part of the Department of Health and Human Services, for maintenance and repair services on Optos Silverstone imaging equipment at the Lawton Indian Hospital and Anadarko Indian Clinic in Lawton, Oklahoma. The solicitation is exclusively reserved for Indian Economic Enterprises as mandated by the Buy Indian Act, emphasizing preferential award to qualified Indigenous-owned businesses. The period of performance will be 12 months from the date of award, with all services required to be performed on-site at the designated facilities. Contractors must provide scheduled and unscheduled maintenance per manufacturer guidelines, 24-hour phone response capability, and 96-hour on-site response time for service calls, ensuring equipment availability and high performance standards. All service activities must comply with strict facility protocols including a tobacco-free environment, mandatory security escort, completion of visitor logs, confidentiality obligations, and prior coordination with the Biomedical Engineering Department. Contractors are required to submit monthly invoices and service reports within five business days of completion, with performance monitored through Nuvolo and UFMS systems. Failure to meet the Acceptable Quality Level—such as more than one instance of non-compliance per performance period for maintenance, response times, or invoicing—may lead to contract termination. Submission of responses is limited to five pages and must be emailed to Edson Yellowfish by the deadline of August 11, 2026, with mandatory inclusion of the solicitation number in the subject line. Offerors must be registered in SAM, provide their UEI, CAGE code, tax ID, DUNS number, and specify their socioeconomic status, with special emphasis placed on Indian Small Business Economic Enterprises. No pricing, CLINs, or contract values are included as this is a sources-sought notice, and the final award mechanism and evaluation criteria remain unspecified. The contracting office is located in Oklahoma City, and all administrative and payment functions are managed through UFMS, though remittance details and a designated COR/COTR are not identified in the documentation.
Electronic and Precision Equipment Repair and Maintenance

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