Columbus HD Upgrade
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The solicitation HC102826R0036 for the Columbus HD Upgrade is a Total Small Business Set-Aside under NAICS code 333415, issued by the Department of Defense’s It Contracting Division – PL83 with performance located in Columbus, Ohio. The project requires the procurement and installation of high-density data center HVAC components and associated electrical distribution upgrades to support new liquid cooling systems and power distribution units, with all infrastructure required to integrate seamlessly into the existing Building Automation System. The contractor must deliver full design, installation, programming, submittals, and as-built documentation, with optional pricing breakout for Rear Door Heat Exchangers and Power Distribution Units. This is a lowest price technically acceptable procurement where proposals must pass mandatory performance work statement compliance and technical acceptability gates. All proposals must be submitted electronically by July 28, 2026, at 1:00 PM CST in four volumes with strict formatting requirements including Microsoft Word and Excel file formats, page limits, and file size restrictions. The offeror must be registered in SAM with NAICS 333415 and provide company identification details including CAGE, DUNS, TIN, and labor surplus status. The solicitation includes five core attachments: the Commercial Solicitation, Performance Work Statement, Quality Assurance Surveillance Plan, Pricing Worksheet, and PWS Appendices, with updates in AMD01 and AMD02 adding new documents such as the Pre-Proposal Site Visit guide and updated VAR information, while revising contact points and removing bundled appendices in favor of individual files. Site visit dates were adjusted from July 8 to July 15, 2026, at 9:00 AM CST, and VARs must be resubmitted and submitted at least five business days prior to any site visit. Proposal submissions must include a separate fixed-price payment plan aligned with PWS milestones and cannot use equal monthly payments without adequate justification. Travel costs may be invoiced monthly with COR approval. Offerors must address any organizational or consultant conflicts of interest per FAR Subpart 9.5 and DISA Special Contract Requirement H1, and must ensure all required representations and certifications are completed under FAR 52.212-3 Alt I. Access to protected documents requires SAM registration confirmation and approval, with processing delays of up to two weeks for new registrations. All proposal volumes must be stand-alone, and information not contained in the designated volume will be assumed omitted.
General Info
Agency
NAICS
Place of Performance
Columbus, OH, 43216, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Offer due date extended from 13-AUG-26 to 19-AUG-26 2:00 PM CST.
See attachment, HC102826R0036 Solicitation AMD04 - Columbus HD Upgrade
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CUI removed from Summary tab name.
See attachment, Attachment 3 R1 - HC102826R0036 Pricing Worksheet
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AMD03 Extends offer due date to 13-AUG-26 2:00 PM CST per "HC102826R0036 Solicitation AMD03 - Columbus HD Upgrade".
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Updated added the following 4 attachments:
1. QA R1 - HC102826R0036
2. COL HD - R1 4 Loading Dock to Rooms
3. COL HD - R1 2 Bid Walk Sign-In Sheet
4. COL HD - Electrical One-Line Drawings
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AMD02 Extends offer due date to 7-AUG-26 per "HC102826R0036 Solicitation AMD02 - Columbus HD Upgrade".
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Contractors that previously submitted VARs/DBIDs must resubmit for new site visit dates.
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Site visit date and time: Wednesday, July 15, 2026 – 0900 CST
See attachment, Columbus HD Upgrade - Pre-Proposal Site Visit R1
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JOBSITE VISIT IS CANCELLED FOR JULY 8 AND WILL BE RESCHEDULED THE WEEK OF JULY 12.
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Added document, QA R0 - HC102826R0036 - Columbus HD Upgrade.
Jobsite can work with vendors for the site walk-through up until the morning of July 6 to get the VAR processed.
Removed the 6 documents within Attachment 4 - HC102826R0036 PWS Appendices A-F and added them as individual attachments.
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AMD01
Updated Contracting Officer and Contracting Specialist points of contact.
Added the following 2 documents:
- Columbus HD Upgrade - Pre-Proposal Site Visit
- VAR Info- DISA Columbus- Updated January 2026 QR
Pre-Proposal Site Visit
- Site visit date and time: Wednesday, July 8, 2026 – 0900 CST
- VARs MUST be submitted at least 5 business days before the start of the visit.
- All site visit questions must be submitted in writing to the Contracting Officer no later than 5 calendar days after the site visit.
All RFP questions must be submitted in writing to the Contracting Officer no later than 8 calendar days before RFP close date. 1:00 PM CST.
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Requirement Description:
Procurement and installation of data center HVAC components and associated electrical distribution upgrades to support the new HVAC systems.
The objective of this project is to engineer and install the required electrical and mechanical infrastructure to support high-density IT equipment loads in applicable rooms. This effort includes the installation of a new redundant liquid cooling system and the necessary power distribution upgrades. The new infrastructure must integrate with the existing Building Automation System. The contractor shall provide all associated design, installation, programming, submittals, and as-built documentation.
The work involved with this project is described in the Drawings, Specifications, and Appendices that are issued as part of the contract in support of a complete solution.
The two option breakouts are intended for proposal pricing to reflect the additional Rear Door Heat Exchanger, RDHX, and Power Distribution, PDU, units labor/materials respectively.
HC102826R0036 solicitation notice contains the following 5 attachments:
- HC102826R0036 Commercial Solicitation - Columbus HD Upgrade
- Attachment 1 - HC102826R0036 PWS
- Attachment 2 - HC102826R0036 QASP
- Attachment 3 - HC102826R0036 Pricing Worksheet
- Attachment 4 - HC102826R0036 PWS Appendices A-F
Accessing Protected Proposal Documents:
The Access Request Link is located below Attachments/Links header.
If you cannot request RFP HC102826R0036 protected document access:
-Are you logged into SAM?
-Are you a registered SAM Point of Contact within your organization?
-Is your organization represented by NAICS 333415?
RFP HC102826R0036 issuing office has limited to zero assistance ability with SAM registrations. Please visit https://sam.gov/help for SAM registration support. Allow up to 5 days before attempting to access controlled documents for recently updated SAM registrations. Allow up to 2 weeks before attempting to access controlled documents for new SAM registrations.
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