Combined Synopsis Solicitation Camp Butler National Cemetery Janitorial

The contract solicitation is for janitorial services at Camp Butler National Cemetery in Springfield, Illinois, under a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with NAICS code 561720. Proposals are due by August 14, 2026, and the work is anticipated to begin on September 1, 2026, with a one-year base period and four one-year option periods, contingent on funding availability. The solicitation follows a Lowest Price Technically Acceptable (LPTA) evaluation process, where technical acceptability is mandatory and determines eligibility for award regardless of price, with selection going to the lowest-priced offeror who meets all threshold requirements. Offerors must be registered in SAM.gov, hold a valid UEI, and self-certify as an SDVOSB through that system. Technical proposals must demonstrate a clear, tailored understanding of the Performance Work Statement, including compliance with Green Cleaning standards, adherence to VA and OSHA regulations, and submission of a Quality Control Plan within 14 days of award. Personnel must be properly trained, and the contract manager must have at least three years of experience managing custodial services for large facilities. All contractor staff must follow strict behavioral and dress codes while on government premises, and prohibited items such as steel wool and abrasive cleaners are banned. Contractor responsibilities include daily restroom sanitation, trash removal, monthly cleaning of light fixtures, quarterly window cleaning, bi-annual HVAC register cleaning, and holiday support at the Public Information Building, all governed by strict defect thresholds—no more than four monthly defects for general cleaning, and zero for periodic and grounds cleaning. Deficiencies must be corrected within one day, or within two hours if urgent. The contractor must submit weekly performance reports, use only bio-based and non-corrosive cleaning chemicals, and provide Safety Data Sheets for all products before use. Equipment must be marked, stored appropriately, and disinfected daily, with no use of inappropriate containers. Invoicing must be electronic, comply with FAR 52.212-4(g), and include contract-specific data, though the exact invoicing platform is not specified. The contract includes clauses on whistleblower rights, subcontracting limitations, prohibited contracting with inverted domestic corporations, suspension/debarment protections, and electronic payment submissions. All submissions must be organized into four volumes—administrative, technical, past performance, and pricing in Excel—and delivered via email to the Contracting Officer; PDFs are required