Commercial Dishwasher For Central Homeless Assistance Center

SCOPE: This project is for the purchase, delivery, assembly, and installation of a Dish Washing Machine (Dishwasher) for the Central Homeless Assistance Center (CHAC) per specifications and requirements.   Vendors are invited to respond for a fixed contract to provide and install a high temperature conveyor type dishwashing machine as required at the CHAC.   This is a turnkey project, scope of work includes, disconnecting, removal and off-site disposal of the old dishwasher. Supply of all associated materials, to connect to existing plumbing and electrical, for complete installation, full commissioning, and training.   Verification of the existing conditions and assessment of the space is the responsibility of the vendor. Refer to Pre-Bid Conference for additional information.   All work must be performed during regular business hours Monday thru Friday, from 8:00am to 5:00 pm.   Access to the building MUST be scheduled and coordinated through the Project Manager in advance.  ALL members of the installation team are required to have a Broward County Contractor Badge, Level 2 clearance prior to performing work on site at the CHAC.     SITE VISIT: Attendance at the Site Visit / Pre-bid Conference is optional. This information session presents an opportunity for vendors to inspect existing conditions.  It is the responsibility of the vendor to verify availability of ALL components referenced in the bid.  No modifications or changes will be allowed due to failure of the Vendor(s) inability to inspect the site. Submission of the Bid will be construed that the bidder is acquainted with the work to be performed. Refer to Pre-Bid Conference for additional Site Visit information. 
NOTE: Vendors to meet at the Main Entrance of the Central Homeless Assistance Center (CHAC) prior to proceeding into the facility.   REQUEST FOR APPROVED EQUALS: Vendors may submit for Broward County’s consideration, a request to approve an equal product for a product/ specification of this solicitation. The Request for Approved Equals form must be submitted to Juan Trujillo via email (contact@example.gov) no later than Thursday, August 28, 2024. Late or incomplete requests will not be considered. The County’s response to Requests for Approved Equals will be issued by Addendum. Please refer to the Request for Approved Equals form for additional information.      BASIS OF AWARD: Award of this Contract will be made to the lowest responsive, responsible Bidder submitting a complete bid package consisting of all items listed in the Required Documentation section and total bid price (sum of all items).  Vendor MUST bid all line items to be considered responsive. A Vendor desiring to offer “No Charge” on an item Must indicate so by placing a $0.00 in the offer filed and “No Charge” in the “Notes for Buyer” section; otherwise, the item will be construed as incomplete and may be rejected.  The County reserves the right to award in the best interest of the County.
Vendor to provide the following services: 1. Vendor is to be a locally certified Manufacture’s Dealer and Installer to ensure product warranty is maintained. 2. Vendor is responsible for verifying the accuracy, applicability and all product quantities needed to fully complete the turnkey installation per scope.  All Vendors shall review the order and notify the Project Manager no less than three (3) business days (72hours) PRIOR to delivery/installation the Order of the following: a. Vendor has verified the space dimensions, access points, utility connections of the existing dishwasher location. b. Product received has been verified to be the accurate item ordered. c. Product received has been inspected to have the item specifications ordered according to scope of work. d. Inspect the product(s) is/are not damaged and able to be installed. 3. Install dishwasher based on the existing location of the old dishwasher. Any deviation from the existing location should be noted in the bid submission. 4. A formal on-site kick-off meeting shall be scheduled by the Project Manager upon receipt of a Purchase Order. At this meeting, Vendor shall present backup documents of the proposed installation plan to include a list of members performing services and a list of equipment being used at the site for review and approval by the owner Agency prior to order being placed. 5. Upon completion of the installation and at the time of occupancy, vendor shall provide on-site training on the proper use and operation of the new dishwasher equipment. Training shall be inclusive in the price offered, at no additional charge to the County. 6. Provide any or all product literature from manufacturer, i.e., information packets, assembly instructions, operation, and maintenance manuals, etc.     REQUIRED DOCUMENTATION: All Vendors are to submit a complete bid packet consisting of all items as listed in this section.   NO prior documentation or specifications previously submitted to the County for review or approval shall be applied to this bid. In order to comply with submittal of a complete Bid package, all documentation must be re-submitted.   Vendor should submit the following documentation at the time of Bid due date.  If not submitted with the Bid response, it MUST be submitted within three (3) business days of the County’s written request.  Failure to timely submit the documentation may result in Vendor being deemed non-responsive.:   1. Quote from Manufacturer for all products listed in the Bid advertisement. a. All pricing for this solicitation to be guaranteed for 60 days from date of bid submission. 2. Product Brochure indicating the Product Name, Number, Dimensions and Specifications for the product and its components including Approved Equal. 3. Product specification sheet that clearly identifies the minimum product requirements are met as per the Specification Requirements including all Warranty documentation with the submittal. 4. Vendor shall certify that they can meet the Project Schedule for all shipments, delivery dates, and installation as requested.     QUESTIONS AND ANSWERS: The County provides a specific time for Vendors to ask questions and seek clarification regarding the requirements of the solicitation. All questions and clarification inquiries must be submitted through Periscope S2G by the date and time referenced in the solicitation document (including any Addenda) . The County will respond to all questions via Periscope S2G.   SUBMITTALS: Vendor MUST submit its solicitation response electronically and MUST confirm its submittal in order for the County to receive a valid response through Periscope S2G. Refer to the Purchasing Division website or contact Periscope S2G for submittal instructions. It is the Vendor’s sole responsibility to assure its response is submitted and received through Periscope S2G by the date and time specified in the solicitation. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit their responses in advance of the due date and time specified in the solicitation documentation. In the event that the Vendor is having difficulty submitting the document through Periscope S2G, immediately notify the Bid Contact and then contact Periscope S2G for technical assistance.