Commercial Kitchen Exhaust System and Ceiling Cleaning Services / Wright-Patterson AFB

The Defense Health Agency, under the Department of Defense, is soliciting a firm-fixed-price contract for Commercial Kitchen Exhaust System and Ceiling Cleaning Services at Wright-Patterson Air Force Base, Ohio, through a Request for Quotation with solicitation number HT940726QE005. This procurement is a 100% Total Small Business Set-Aside under NAICS code 561790, with a size standard of $12.5 million, and requires all offerors to be actively registered in SAM.gov at the time of submission. The contract encompasses a 12-month base period and four optional 12-month renewal periods, requiring the contractor to provide all personnel, equipment, materials, and supervision for thorough cleaning of kitchen exhaust hoods, ductwork, grease removal devices, rooftop exhaust fans, and ceiling surfaces. All work must be performed to bare metal standards in strict compliance with NFPA 96, OSHA, The Joint Commission, and the FDA Food Code, including placement of service labels showing the date and company name, as required by NFPA 96. The contractor must also maintain detailed records of all cleaning and inspections, accessible to the government throughout performance, with services subject to inspection and potential re-performance at no additional cost if they fail to meet standards. Contractor personnel must wear identification badges, maintain a professional appearance, and adhere to specific attire rules including headgear when working in kitchen areas. Work is prohibited on designated Federal holidays, and all personnel must be escorted within the facility while completing tasks. The contractor is responsible for the secure storage of tools and materials and must comply with safety protocols, particularly regarding ladder use and elevated work. Proposals must be submitted in three parts by 9:00 AM EDT on July 10, 2026, to Regina Flowers at regina.d.flowers.civ@health.mil, including technical capability documentation with NFPA 96-certified technician credentials, past performance information, and a fully burdened, completed pricing sheet using Attachment 2. Invoicing must occur through Wide Area Workflow (WAWF), with payment processed via Electronic Funds Transfer in accordance with FAR 52.232-33 and DFARS 252.232-7006. Selection will follow a Best Value Tradeoff process, where Technical Capability and Past Performance, when combined, are significantly more important than Price. The contractor must designate a Contract Manager in writing to