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Commercial Real Estate Lease Comparable Database Subscription for San Mateo County Assessor

Active

2027-RFP - Informal-00184State & Local

Response Deadline11/19/2026, 01:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

California → Office of Assessor-County Clerk- Recorder & Chief Elections Officer

NAICS

N/A

Place of Performance

CA, USA

Set-Aside

NONE

Documents

2

County of San Mateo Standard Contract Template

contract-document

Low

Commercial Real Estate Lease Comparable Database Subscription for San Mateo County Assessor.pdf

AI Contract Breakdown

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Timeline

PhaseSolicitation

PostedOct 26

Solicitation

Response DeadlineNov 19

Submission deadline

Response Deadline

11/19/2026, 01:00:00 AM UTCin 22 days

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Organization & Contact Information

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AgencyCalifornia → Office of Assessor-County Clerk- Recorder & Chief Elections Officer

Contacts2 people available

OfficeRedwood City, CA, 94063, USA

Organization / AgencyCalifornia → Office of Assessor-County Clerk- Recorder & Chief Elections Officer

Office AddressRedwood City, CA, 94063, USA

Contacts

Ray RizviPrincipal Appraiser

contact@example.gov

+1 (555) 000-0000

Jimmy ChuFinancial Services Manager

contact@example.gov

+1 (555) 000-0000

Interested Companies (1)

Amery Technologies and MediaAvondale, AZ

Full Description

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Commercial appraisal staff currently use a lease comparable database alongside the Assessor's Office's existing property, sales, and construction-cost data resources. The Assessor's Office seeks to continue this capability for the 2027 contract term while evaluating available providers, data sources, service configurations, and pricing structures. The selected Lease Database will complement, rather than replace, the Assessor's Office's existing data resources. Accordingly, this solicitation is limited to commercial lease comparable data and the related functionality, training, maintenance, and support services necessary for its effective use. The Assessor's Office is not prescribing a particular vendor platform or licensing structure. Proposers should present the service configuration and pricing options that best satisfy the RFP requirements, including options that allow access to expand as the Assessor's Office's needs change.

More opportunities from California → Office of Assessor-County Clerk- Recorder & Chief Elections Officer

Same awarding agency

Notification Data Validation and ResearchThis subcontract, titled Notification Data Validation and Research, supports the Office of Assessor-County Clerk-Recorder & Chief Elections Officer in California. The selected provider will perform data scrubbing and research for prime contractors working on County of San Mateo Recorder Notification Program projects. Primary responsibilities include executing data intake validation and conducting research for exception handling to resolve missing information and identify correct addresses using public record databases and specialized validation software. The contractor is required to maintain strict adherence to protections for personally identifiable information and confidential data. The final deliverable consists of validated data sets that are fully prepared for printing and mailing. This opportunity falls under NAICS code 518210, with a response deadline set for November 10, 2026.

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

POSTED

DEADLINE

Document Printing and Mailing ServicesThis subcontract for Document Printing and Mailing Services supports the County of San Mateo Recorder Notification Program by providing physical production and distribution of legal notifications for prime contractors. The selected provider will be responsible for printing approved notice templates, preparing envelopes and inserts, and managing the full mailing and reconciliation process using high-volume commercial printing and automated mail-folding equipment. Managed by the Office of Assessor-County Clerk-Recorder and Chief Elections Officer for the state of California, the contract requires strict adherence to CA Government Code section 27297.7 and mandatory DIR registration. The scope of work concludes with the delivery of mailed notifications and detailed reporting. Interested parties must respond by November 10, 2026.

Document Preparation Services

POSTED

DEADLINE

Notification System Implementation & IntegrationThe Notification System Implementation and Integration subcontract involves the technical setup and configuration of digital infrastructure for prime contractors supporting the County of San Mateo Recorder Notification Program. The scope of work focuses on establishing secure file-transfer protocols and developing comprehensive end-to-end workflows for data intake validation, research, and the generation of notifications. The selected provider is responsible for executing a rigorous testing phase that includes unit, integration, security, volume, and recovery testing, as well as User Acceptance Testing. The ultimate objective is the delivery of a fully configured and tested digital notification workflow that meets the formal acceptance standards of the Office of Assessor-County Clerk-Recorder and Chief Elections Officer.

Custom Computer Programming Services

POSTED

DEADLINE

Recorder Notification Program Services

Solicitation # 2027-IFB-00158

The County of San Mateo, through the Office of the Assessor-County Clerk-Recorder & Chief Elections Officer, is soliciting bids for a Recorder Notification Program to comply with California Government Code section 27297.7. The selected contractor will be responsible for implementing a secure system to identify, process, and mail notifications to parties executing covered documents, such as deeds and mortgages, within a statutory 30-day window. Key operational requirements include matching Assessor's Parcel Numbers to mailing addresses, producing notification letters using approved templates, and maintaining a reliable, auditable process for mailing and reporting. The contract is structured as an Invitation for Bid (IFB), with the award granted to the lowest-priced responsive and responsible bidder. The agreement is scheduled to commence in January 2027 for an initial one-year term, with the possibility of two additional one-year renewals, not to exceed three years in total. Performance is measured by strict service level agreements, requiring 100% of eligible notices to be mailed within 20 calendar days of recordation. The contractor must adhere to various legal and regulatory standards, including HIPAA, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act, while maintaining records for three years after final payment. Bids are due by November 10, 2026, via the OpenGov portal, and must include a fully executed bid sheet, proof of minimum qualifications as a prime contractor, and required tax and legal certifications.

Document Preparation Services

POSTED

DEADLINE

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