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Notification System Implementation & Integration

Active

State & Local

Response Deadline11/10/2026, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Notification System Implementation and Integration subcontract involves the technical setup and configuration of digital infrastructure for prime contractors supporting the County of San Mateo Recorder Notification Program. The scope of work focuses on establishing secure file-transfer protocols and developing comprehensive end-to-end workflows for data intake validation, research, and the generation of notifications. The selected provider is responsible for executing a rigorous testing phase that includes unit, integration, security, volume, and recovery testing, as well as User Acceptance Testing. The ultimate objective is the delivery of a fully configured and tested digital notification workflow that meets the formal acceptance standards of the Office of Assessor-County Clerk-Recorder and Chief Elections Officer.

General Info

Subcontract for implementing and testing digital notification infrastructure for San Mateo County.

Agency

California → Office of Assessor-County Clerk- Recorder & Chief Elections Officer

NAICS

541511 - Custom Computer Programming Services

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 2027-IFB-00158.

The full solicitation package (5 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Recorder Notification Program Services

AI Contract Breakdown

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Timeline

PostedOct 20

subcontract

Response DeadlineNov 10

Submission deadline

Response Deadline

11/10/2026, 06:00:00 PM UTCin 20 days

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Organization & Contact Information

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AgencyCalifornia → Office of Assessor-County Clerk- Recorder & Chief Elections Officer

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → Office of Assessor-County Clerk- Recorder & Chief Elections Officer

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs technical setup and configuration of digital infrastructure for prime contractors on County of San Mateo Recorder Notification Program projects. Configures secure file-transfer setups (SFTP) and develops end-to-end workflows for data intake validation, research, and notification generation. Performs unit, integration, security, volume, and recovery testing, including UAT. Delivers a configured, tested, and County-accepted digital notification workflow.

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Same awarding agency

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Solicitation # 2027-IFB-00158

The County of San Mateo, through the Office of the Assessor-County Clerk-Recorder & Chief Elections Officer, is soliciting bids for a Recorder Notification Program to comply with California Government Code section 27297.7. The selected contractor will be responsible for implementing a secure system to identify, process, and mail notifications to parties executing covered documents, such as deeds and mortgages, within a statutory 30-day window. Key operational requirements include matching Assessor's Parcel Numbers to mailing addresses, producing notification letters using approved templates, and maintaining a reliable, auditable process for mailing and reporting. The contract is structured as an Invitation for Bid (IFB), with the award granted to the lowest-priced responsive and responsible bidder. The agreement is scheduled to commence in January 2027 for an initial one-year term, with the possibility of two additional one-year renewals, not to exceed three years in total. Performance is measured by strict service level agreements, requiring 100% of eligible notices to be mailed within 20 calendar days of recordation. The contractor must adhere to various legal and regulatory standards, including HIPAA, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act, while maintaining records for three years after final payment. Bids are due by November 10, 2026, via the OpenGov portal, and must include a fully executed bid sheet, proof of minimum qualifications as a prime contractor, and required tax and legal certifications.

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