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Notification Data Validation and Research

Active

State & Local

Response Deadline11/10/2026, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract, titled Notification Data Validation and Research, supports the Office of Assessor-County Clerk-Recorder & Chief Elections Officer in California. The selected provider will perform data scrubbing and research for prime contractors working on County of San Mateo Recorder Notification Program projects. Primary responsibilities include executing data intake validation and conducting research for exception handling to resolve missing information and identify correct addresses using public record databases and specialized validation software. The contractor is required to maintain strict adherence to protections for personally identifiable information and confidential data. The final deliverable consists of validated data sets that are fully prepared for printing and mailing. This opportunity falls under NAICS code 518210, with a response deadline set for November 10, 2026.

General Info

Data scrubbing and research for San Mateo County notification projects by November 2026.

Agency

California → Office of Assessor-County Clerk- Recorder & Chief Elections Officer

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 2027-IFB-00158.

The full solicitation package (5 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Recorder Notification Program Services

AI Contract Breakdown

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Timeline

PostedOct 20

subcontract

Response DeadlineNov 10

Submission deadline

Response Deadline

11/10/2026, 06:00:00 PM UTCin 20 days

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Organization & Contact Information

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AgencyCalifornia → Office of Assessor-County Clerk- Recorder & Chief Elections Officer

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → Office of Assessor-County Clerk- Recorder & Chief Elections Officer

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs data scrubbing and research for prime contractors on County of San Mateo Recorder Notification Program projects. Executes data intake validation and research for exception handling to identify correct addresses and missing information. Utilizes data validation software and public record databases. Requires strict adherence to PII and Confidential Information protections. Delivers validated data sets ready for printing and mailing.

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The County of San Mateo, through the Office of the Assessor-County Clerk-Recorder & Chief Elections Officer, is soliciting bids for a Recorder Notification Program to comply with California Government Code section 27297.7. The selected contractor will be responsible for implementing a secure system to identify, process, and mail notifications to parties executing covered documents, such as deeds and mortgages, within a statutory 30-day window. Key operational requirements include matching Assessor's Parcel Numbers to mailing addresses, producing notification letters using approved templates, and maintaining a reliable, auditable process for mailing and reporting. The contract is structured as an Invitation for Bid (IFB), with the award granted to the lowest-priced responsive and responsible bidder. The agreement is scheduled to commence in January 2027 for an initial one-year term, with the possibility of two additional one-year renewals, not to exceed three years in total. Performance is measured by strict service level agreements, requiring 100% of eligible notices to be mailed within 20 calendar days of recordation. The contractor must adhere to various legal and regulatory standards, including HIPAA, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act, while maintaining records for three years after final payment. Bids are due by November 10, 2026, via the OpenGov portal, and must include a fully executed bid sheet, proof of minimum qualifications as a prime contractor, and required tax and legal certifications.

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