Digital Evidence Request for Information

Pinellas County, through its Business Technology Services department, issued Request for Information 26-0795-RFI on September 4, 2026, to gather market research for a digital evidence and exhibits management solution. The County seeks a system to support court staff, judges, attorneys, and litigants in managing the full lifecycle of digital evidence, including secure submission, review, storage, chain of custody, reporting, retention, and authorized destruction. The desired solution must accommodate various case types and hearing workflows, integrate with existing court systems, and support both in-person and remote proceedings. As an RFI, this process is for information gathering only and does not constitute a solicitation for proposals or a commitment to award a contract. Key technical and security requirements include mandatory data residency within the United States, encryption of data at rest and in transit, virus scanning, and strict access controls to protect court record confidentiality. Respondents must provide detailed information on their implementation approach, pricing, and capabilities while adhering to Florida statutory requirements, including affidavits regarding human trafficking, common carrier attestations, and certifications concerning foreign countries of concern. Responses are to be submitted electronically via OpenGov, with deadlines listed across documents as October 1, November 3, or November 12, 2026.