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Commissary Operational Staffing & Management

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

Arizona → Sheriffs OfficeView Agency

NAICS

611511 - Cosmetology and Barber SchoolsView NAICS

Place of Performance

AZ, USA

Set-Aside

NONE

Documents

This scope was carved out of 27-SRF-01.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Yavapai County Sheriff's Office Inmate Commissary and Banking Services

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Organization & Contact Information

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AgencyArizona → Sheriffs Office
ContactsNo contacts available
OfficeN/A
Organization / Agency
Arizona → Sheriffs Office
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Office AddressN/A
ContactsNo contact information available

Full Description

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Performs on-site management and labor for commissary operations for prime contractors on Yavapai County Sheriff's Office projects. Manages order processing, staging, delivery, and mobile commissary cart operations. Handles inmate requests and grievance resolution while maintaining loading dock areas. Staff must wear uniforms and comply with Detention Services rules. Delivers weekly processing and delivery of commissary orders.

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NAICS: 611511
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Same awarding agency

NAICS: 722330
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Yavapai County Sheriff's Office Inmate Food Service
Solicitation # 27-SRF-02
The Yavapai County Sheriff's Office is soliciting a Food Service Management Company (FSMC) to provide comprehensive food service operations for inmates and staff at the Camp Verde and Prescott facilities, including a collocated mental health facility in Prescott. The awarded contractor will be responsible for all aspects of the operation, including menu development, supply ordering, inventory management, meal preparation, and kitchen equipment maintenance. Inmate meals must be provided three times daily, seven days a week, meeting a minimum standard of 2,500 calories per day and adhering to USDA and HHS dietary guidelines, as well as specific medical and religious requirements. Staff meals are provided as a county-funded benefit and must be integrated into the overall pricing structure. The contract is scheduled to begin on January 1, 2027, for an initial one-year term with the option for up to four additional one-year extensions. Pricing is based on a per-meal rate for inmates, which remains firm for the first year and is subject to annual adjustments based on the Consumer Price Index for the Greater Phoenix area and the Annual Living Wage increase. The FSMC must maintain significant insurance coverages, including commercial general liability and professional liability, and all employees must undergo rigorous security screenings, including background checks, drug testing, and fingerprinting. Performance is monitored through weekly safety and sanitation reports and semi-annual equipment condition reports, with liquidated damages of 4,500 dollars per day for delivery failures. Award decisions are based on a weighted evaluation of proposal quality, menu appeal, experience, and cost.
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Yavapai County Sheriff's Office Inmate Commissary and Banking Services
Solicitation # 27-SRF-01
The Yavapai County Sheriff's Office Detention Services Division is seeking a qualified partner to manage inmate commissary and banking services for the Camp Verde and Prescott adult detention facilities. The selected vendor will be responsible for full on-site operations, including weekly order fulfillment, mobile cart services, and the provision of a comprehensive Inmate Accounting System that integrates with the existing Spillman Jail Management System and Securus platforms. The vendor must provide all necessary office equipment and software, maintain high sanitation standards, and manage inmate trust account invoicing. Qualified candidates must possess at least five years of experience in correctional commissary management with an average daily population of 300 or more. The contract is scheduled to begin on January 1, 2027, for an initial one-year term with the possibility of four additional one-year extensions. Award decisions are based on a weighted evaluation of experience, inmate accounting services, commission rates, the quality and appeal of the inmate menu, and the vendor's overall response quality. The agreement is governed by Arizona law and requires comprehensive insurance coverage, including a 4 million dollar general aggregate for commercial general liability. Payment terms are set at net 45 days from the receipt of an invoice. The Sheriff's Office maintains the right to conduct background checks on all vendor employees and perform audits of commissary records, which must be retained for five years.
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