Compressed Natural Gas (CNG) Compressor Repair/Maintenance

The City of Palo Alto Public Works Department is soliciting proposals for the repair and maintenance of two Compressed Natural Gas (CNG) vehicle fueling stations at the Municipal Services Center, under solicitation number 196426. The contract requires a comprehensive preventative maintenance plan and a reduced compliance-focused maintenance schedule to ensure regulatory compliance while the public CNG station remains out of service, enabling prompt reactivation if needed. The maintenance program spans three years starting April 2026 through March 2029, with contractors obligated to conduct three quarterly and one annual maintenance service yearly, delivering detailed service descriptions within 30 days of contract award. Proposers must demonstrate relevant experience and compliance capabilities, including emergency repair services and adherence to federal, state, and local regulations. Pricing for the contract is structured through a detailed bid table covering labor, parts, equipment, transportation, overhead, and taxes over the three-year period. An hourly rate sheet governs labor costs during normal hours, after-hours, weekends, and holidays, with call-out services carefully priced excluding mileage. Compensation is tied to documented hourly services with quarterly and annual service fees capped at a maximum contract amount, requiring prior written approval for additional work. Insurance requirements demand substantial coverages including general liability, automobile, workers’ compensation, and professional liability with the City named as an additional insured, ensuring contractor risk management compliance. The agreement further defines terms related to invoicing, tax responsibilities, warranties, and contractor qualifications under a formal General Services Agreement, establishing a comprehensive framework for service delivery, compliance, and risk mitigation throughout the contract duration. Key contact personnel include the Fleet Project Manager and Contract Administrator, with the submission deadline set for January 13, 2026.