This Solicitation opportunity from Minnesota was posted on May 28, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Conference- CRAE Curriculum Institute
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The contract aims to secure lodging, catering, and meeting space rental services for the CRAE Curriculum Institute organized by the Minnesota Education Department. The event is scheduled from July 8 to July 11, 2024, within one of the seven metro counties in Minnesota, with an estimated attendance of up to 40 participants. The lodging requirement is for approximately 25 individuals staying single occupancy, and catering services will be needed for breakfast, lunch, and snacks from July 9 to 11. Bidders are expected to provide firm pricing for meeting space and audiovisual rentals, including any discounts, with the venue capable of accommodating all attendees comfortably. The contract stipulates that the prices submitted are fixed and will not be adjusted based on actual attendance, which is only an estimate. In the event of cancellation, the contractor must specify potential charges on the price schedule, excluding cancellations due to insufficient funding, in which case no fees apply. Any cancellation fees cover costs related to lodging, meeting rooms, catering, audiovisual equipment, and other incurred expenses. The State retains the right to reschedule the event upon mutual agreement if canceled for reasons other than funding issues. The contract value ranges from $50,000 to $100,000, and interested vendors must respond by June 5, 2024. The primary point of contact is Tiffany Plumley, reachable via email at [email hidden].
General Info
Agency
Place of Performance
MN, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. Prices submitted in response are firm and will not be adjusted if the number of attendees falls below the estimate.
This event requires a location within the seven (7) county metro areas (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, or Washington County).
Required Dates: Monday, July 8, 2024 – Thursday, July 11, 2024
Single occupancy lodging is estimated for 25 people, July 8-11, 2024 (no alternative dates).
Attendee estimates up to 40.
Catering- breakfast, lunch, snack is only offered July 9-11, 2024.
Bid amounts for meeting space and AV rental should be provided in final cost with any discounts already included in price at the time of bid on price schedule.
Conference venue must be able to accommodate 40.
Cancellation Policy. State on the Price Schedule in dollar amounts any charges that could be applied if the conference is cancelled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedule, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with lodging, meeting rooms, catering, audio visual equipment, and all other expenses that may be incurred by the Contractor under the Contract Terms. If the conference is cancelled, the State reserves the right to reschedule a new conference date upon mutually agreement with the Contractor.
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