Conference Room A/V Equipment Modernization

The Maryland Department of Human Services is soliciting proposals for the Conference Room A/V Equipment Modernization project to procure and install standardized audio-visual hardware for 24 meeting spaces statewide. This fixed-price secondary competition is restricted to certified small business vendors who are also awarded Master Contractors under the Desktop, Laptop, and Tablet 2015 Master Contract (BPO 060B5400007). The scope of work is divided into three functional areas: hardware including desktops, laptops, and peripherals; installation services; and manufacturer's extended warranties. Notably, installation services cannot be purchased alone and are capped at 49 percent of the total procurement value. All equipment must be new and unused, and contractors must be authorized resellers for the named manufacturer. Proposals must be submitted through the DHS ePACE portal by 5:00 pm on October 28, 2026. Required documentation includes MSRP screenshots for all items, estimated ship dates and lead times, and a Letter of Authorization or Mercury Affidavit where applicable. Award will be granted to a responsive and responsible Master Contractor offering the most advantageous combination of price and conformance to the scope of work. Billing for one-time pricing occurs within 30 days of acceptance, while annual pricing is billed on the contract start date and subsequent anniversaries. Performance and delivery will take place at 25 S. Charles Street, Baltimore, Maryland.