Construction of LGF changing and storage spaces for US Embassy Madrid, Spain
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Department of State, through the Regional Procurement Support Office in Frankfurt, is preparing to issue a Firm Fixed-Price contract for the construction of locker and storage facilities for security personnel at the U.S. Embassy in Madrid, Spain. The project involves repurposing and renovating an existing decommissioned tank into a secure, functional changing area, with all construction, coordination, and supervision services to be provided by the selected contractor. The estimated project value ranges between $250,000 and $500,000, with the solicitation expected to be released in the third quarter of 2026. Companies must express interest by July 15, 2026, by submitting written correspondence with full firm details including point of contact information, and are required to demonstrate proficiency in English. Only firms that complete the Application for Solicitation Documentation Checklist will receive the full solicitation package, and submission to SAM.gov is prohibited prior to contract award. Performance in Spain requires the contractor to secure proper local authorization to operate, with detailed documentation needed on the steps taken to obtain licensing, anticipated timelines, and plans to resolve any visa or entry restrictions. Additionally, the selected contractor must provide Irrevocable Letters of Credit equal to 40% of the contract value as financial surety. While SAM registration is not required at the expression of interest stage, it will be mandatory upon contract award, and failure to comply with any stated requirements—including proper documentation of authorization to work in Spain or submission of the required checklist—will result in immediate disqualification. The contract will be awarded under full and open competition in accordance with U.S. laws and regulations.
General Info
Agency
NAICS
Place of Performance
Madrid, ES-MD, ESPSet-Aside
Documents
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Timeline
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Organization & Contact Information
Full Description
PRE-SOLICITATION NOTICE
Solicitation No.: 19GE5026Q0110
The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Quotation (RFQ) for:
Construction of LGF changing and storage spaces for US Embassy Madrid, Spain
The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price type contract during the third quarter of calendar year 2026.
The successful contractor shall provide complete construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of the contract within the established timeframe.
The United States Embassy in Madrid requires a contract for the establishment of a dedicated locker room facility to serve security guard personnel, providing an appropriate space for changing and the secure storage of personal belongings.
To accommodate this requirement, the project will repurpose an existing storage area. To that end, a decommissioned tank has been identified as a suitable candidate for conversion into a replacement storage facility. The tank will undergo a comprehensive cleaning, renovation, and fit-out process to ensure it meets the functional and safety standards required for secure and efficient storage operations.
The magnitude of this project is anticipated to be between $250,000 and $500,000 for the entire project.
Companies interested in the solicitation should express their interest by written correspondence, no later than 15 July 2026, at the following email addresses gallonea@state.gov and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. DO NOT TELEPHONE.
Firms shall be knowledgeable in written and spoken English.
APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST
In applying for the solicitation material, you are acknowledging that your company can reach compliance with the following highlighted requirements included in the solicitation.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:
a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,
b. Details of your findings and a description of what your organization will be required to undertake to obtain licensing, and
c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.
You will be required to provide information that clearly shows you are able to perform work in Spain. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.
Irrevocable Letters of Credit (ILOC): The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract.
If you have been SAM* registered, please include below. Please note that the requirement to be SAM registered, will be a mandatory requirement upon contract award.
UEI number: _______________________ SAM Registered: ( ) Yes ( ) No
* System for Award Management: https://sam.gov
The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.
Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.
The solicitation package/documents shall not be placed on SAM.gov. Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list may receive a copy of the solicitation package/documents when available.