Contemporary Service Musician for Chapel at Yokota Air Base

Deadline for receipt of offers: 11:00 a.m. Japan Standard Time (JST), Wednesday, 23 September 2015. All questions must be submitted no later than 8:00 a.m. Japan Standard Time (JST), Friday 18 September 2015. Quotations may be acceptable via facsimile telegraph to +1 (555) 000-0000 or if dialing from outside Japan 011-81-42-530-3319, or sent via e-mail to contact@example.gov. Email Submissions are preferred. Solicitation Number: FA5209-15-Q-1016 Notice Type: Combined Synopsis/Solicitation Synopsis: Added: September 10, 2015 15:30 p.m. RFQ -Contemporary Service Musician for Chapel at Yokota Air Base Requesting Agency: 374th AW/HC Chapel Operations Bldg. 4314, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan Purchasing Agency: 374th Contracting Squadron/LGCB Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This is a Request for Quotation (RFQ) and a written solicitation will not be issued. The solicitation number is FA5209-15-Q-1016. 2. Submit written quotes in reference to Request for Quotation (RFQ) reference number FA5209-15-Q-1016. All prospective offerors must submit their written quotes the Required Information and required submittals with the license or certificate stated on the paragraph 1.1.5 on the Performance-Based Work Statement (PWS). Instruction to Offerors is described in the later part of this solicitation. Due to the overseas location of this solicitation, no set-aside will be used. 3. OBJECTIVE The Government contemplates award of a Firm-Fixed Contract (Purchase Order) resulting from this solicitation. North American Industrial Classification Standard (NAICS) code is 711130 (Facilities Support Services). FSC is G099. 4. DESCRIPTION: The Contractor shall serve as the primary musician for the 1700 Contemporary worship service. (See Attachment 1 - PWS) 5. PERIOD OF PERFORMANCE: Basic period of 30 Sep 2015 through 29 Sep 2016 and one (1) year option period. 6. PLACE OF PERFORMANCE: Building 4314, this is to subject to change to meet mission requirement. 7. Inspection and Acceptance will be made by the Government at the following location: 374th Airlift Wing, Chaplain Headquarters Bldg. 4314, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan 9. There is no set aside for this RFQ in accordance with FAR 19.000(a) as this contract will be full and open competition. 10. Deadline for receipt of offers: 11:00 p.m. Japan Standard Time (JST), Wednesday, 23 September 2015. All questions must be submitted no later than 8:00 a.m. Japan Standard Time (JST), Friday 18 September 2015. Quotations may be acceptable via facsimile telegraph to +1 (555) 000-0000 or if dialing from outside Japan 011-81-42-530-3319, or sent via e-mail to contact@example.gov. Email Submissions are preferred. The following contract clauses apply to this acquisition: THIS REQUEST DOES NOT COMMIT THE GOVERNMENT TO PAY ANY COSTS INCURRED IN PREPARATION OF YOUR SUBMISSION OR TO ISSUE AN ORDER FOR SUPPLIES AND SERVICES. CONTRACT CLAUSES BY REFERENCE 52.212-1 Instructions to Offerors -- Commercial Items (APR 2014) 52.212-4 Contract Terms and Conditions - Commercial Items (MAY 2015) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (Jul 2014) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.222-7002 Compliance with Local Labor Laws (JUN 1997) 252.225-7041 Correspondence in English (JUN 1997) +1 (555) 000-0000 Electronic Submission of Payment Requests (JUN 2012) 252.232-7006 Wide Area Workflow Payment Instructions (MAY 2013) 252.237-7010 Prohibition on Interrogation of Detainees By Contractor Personnel (JUN 2013) 252.244-7000 Subcontracts for Commercial Items. (JUN 2013) 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor no later than 30 calendar days before the contract expires. (End of Clause) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor at least 30 calendar days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 30 months. (End of Clause) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Apr 2014) Addendum to FAR 52.212-1 Instructions to Offerors -- Commercial Items (Apr 2014) Paragraph (c) is modified to read as follows: (c) Period for the acceptance of offers. The offeror agrees to hold the prices in its offer for 90 calendar days from the date specified for receipt of offers. FAR 52.212-2, Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: - 1. Price - 2. Technical Acceptability - 3. Present/Past Performance - 4. Pre-recorded Video/ Audio (Only for those who are non-native speakers of English) (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) Addendum to FAR 52.212-2, Evaluation - Commercial Items The following is inserted as new paragraph (d) of the provision: (d) This is a competitive solicitation for quotations utilizing Lowest Price Technically Acceptable (LPTA). Government will award a contract resulting from this solicitation to the responsible offeror whose offer confirming to the solicitation will be the most advantageous to the Government, price, and other factors considered. The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The evaluation factors described on the paragraph (a) shall be used in the evaluation process. (i) The price evaluation will be made on the basis of the total price of all line items including all options. An offeror must therefore quotes on all line items including options. The Government shall evaluate based on lowest price technical acceptability. If the lowest offeror meets the Government technical acceptability standard as defined in below paragraph (ii), the contract may be awarded to the lowest offeror. If the lowest offeror fails to meet the Government technical acceptability as defined in below paragraph (ii), (iii) and (iv), it will be eliminated from consideration for award. (ii) Technical acceptability is met when the offeror submits proof of the mandatory license, certification and experience (resume) to the level as required in the PWS and this RFQ. The offeror is requested to submit the following for assessment of technical acceptability in accordance with Paragraph 1.1.5. of the PWS: - 1. Bachelor of Arts degree in music or 2 years of experience in music education - 2. Resume (3 years' experience of playing in religious worship services) (iii) Present/Past Performance Reference List: Only references for same or similar type contracts desired. Submit one copy. The response shall consist of (1) Present/Past Performance Reference List. (1) Present/Past Performance Reference List: Present/Past Performance Reference List shall be submitted from offerors to 374 CONS/LGCB, by either e-mail (contact@example.gov) or FAX (+1 (555) 000-0000). Offeror shall submit the reference list of one contract performed (on-going or completed) as prime Contractor, subcontractor, joint venture and/or teaming partner of the most relevant contract (similar in scope, size and complexity) for US Government agency, Government of Japan or its political subdivision, or commercial customer within the last three years of this solicitation release date. Furnish the following information for each reference on the list of contracts information: 1. Name of contracting activity (e.g. Government Agency/Company name) 2. Point of Contact (POC), Contracting Officer and/or Contract Administrator's Phone/FAX number, and e-mail address (if available) 3. Contract number and project title 4. Contract Type (e.g. Firm-Fixed Price, IDIQ, Requirements type) 5. Total contract value 6. Performance period (e.g. date/month/year through date/month/year) 7. Description of contract work performed 8. Contracting Officer's name and phone number 9. Government Inspector/commercial project manager and phone number 10. List of major subcontractors if applicable In addition, the offeror may provide information on problems encountered on the contracts identified in (iii)(1) above and corrective actions taken to resolve these problems. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk (See Attachment 3). (iv) Pre-recorded Video/ Audio (Only for those who are non-native speakers of English): The offeror who is not a native speaker of English shall submit the pre-recorded Video/Audio to attest the English fluency. The conveyed information, including but not limited to: religious messages, prayers, information news and announcements. (See 1.1.5 of Attachment 1 -PWS) This is a provision. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2014) with Alternate 1 (Nov 2013) as Attachment 4. Offeror shall complete all the necessary fill-ins and return in its entirety. Addendum to FAR 52.212-4 Contract Terms and Conditions--Commercial Items (May 2014) (c) Changes. The text is deleted and replaced as follows: FAR 52.217-8, Option to Extend Services (Nov 1999) and FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) have been added by addendum to this contract. In accordance with terms and conditions of the clause, the Contracting Officer may unilaterally exercise any option(s). All other changes to the terms and conditions of this contract shall be made only by written agreement of the parties. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. (Jul 2014) Only the following FAR clauses in paragraph (b) of FAR 52.212-5 are applicable: (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note). (29) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126). (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011). (46) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (52) 52.232-33, Payment by Electronic Funds Transfer-System For Award Management (Jul 2013) (53) 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332). FAR 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor not later than 15 days of contract expiration. FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor not later than 30 days before contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, should be 60 months per AFICA. (End of clause) Due to FAR 22.807(b)(2) and (7), Equal Opportunity 11246 does not apply for this project. Therefore FAR 52.222-26 is not included into this solicitation/ Contract. Price Evaluation for Utilization of FAR 52.217-8, Extension of Services Clause: In order to meet the requirement of FAR Part 6 and FAR Part 17, the price equivalent to the 6 months extension of services authorized by FAR 52.217-8 will be evaluated separately, and will not be factored as part of the total evaluated price for award. The Government will calculate prices for a quantity equivalent to 6 months by prorating prices offered for all CLINs including Options and evaluate such prices for reasonableness. 252.232-7003 Electronic Submission Of Payment Requests And Receiving Reports (JUNE 2012) (a) Definitions. As used in this clause- (1) Contract financing payment and invoice payment have the meanings given in section 32.001 of the Federal Acquisition Regulation. (2) Electronic form means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer. (3) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract. (4) Receiving report means the data required by the clause at 252.246-7000, Material Inspection and Receiving Report. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/. (c) The Contractor may submit a payment request and receiving report using other than WAWF only when- (1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment; (2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System); (3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; or (4) When the Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required. (d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract. (e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payments requests. 252.232-7006 Wide Area Workflow Payment Instructions (May 2013) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). Invoice and Receiving Report (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. F4G1D7 (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* -------------------------------------------------------------------------------------------- Field Name in WAWF Data to be entered in WAWF -------------------------------------------------------------------------------------------- Pay Official DoDAAC F68800 Issue By DoDAAC FA5209 Admin DoDAAC FA5209 Inspect By DoDAAC F4G1D7 Ship To Code F4G1D7 Ship From Code Not Applicable Mark For Code F4G1D7 Service Approver (DoDAAC) F4G1D7 Service Acceptor (DoDAAC) F4G1D7 Accept at Other DoDAAC Not Applicable LPO DoDAAC Not Applicable DCAA Auditor DoDAAC Not Applicable Other DoDAAC(s) Not Applicable -------------------------------------------------------------------------------------------- (*Contracting Officer: Insert applicable DoDAAC information or "See schedule" if multiple ship to/acceptance locations apply, or "Not applicable.") (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. contact@example.gov (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. contact@example.gov (2) For technical WAWF help, contact the WAWF helpdesk at +1 (555) 000-0000. 1) Solicitation must be signed, dated and submitted by 18 Sep 2015, 3:00 PM, Japan Standard Time. All submissions can be electronically submitted to the following points of contact: Mr. Yuki Watabe contact@example.gov Comm: +1 (555) 000-0000 Mr. Keisuke Kiyotaka contact@example.gov Comm: +1 (555) 000-0000 2) Utilize Attachment 2, Price Schedule of Contemporary Service Musician, to submit your proposal to ensure a standard format of submissions. 3) Attachments: Attachment No. Title Number of pages 1. Performance-based Work Statement (PWS) 4 Pages 2. Price Schedule 3 Pages 3. Present/Past Performance List 1 Page 4. FAR 52.212-3: Rep&Certs 18 Pages