CONTRACEPTIVES, HYGIENE PRODUCTS, AND RELATED ITEMS

The Orange County Health Care Agency is seeking bids for the procurement of contraceptives, hygiene products, and related items under solicitation number 042-3056805-TF, with a response deadline of May 25, 2026. The contract, governed by NAICS code 424210, is issued as an Invitation for Bid with a Lowest Price Technically Acceptable award methodology, meaning the lowest responsive and responsible bidder will be selected without trade-offs between cost and non-cost factors. The contract term extends through June 30, 2029, with an option to renew for two additional years by mutual agreement. Deliveries are order-driven and must occur within five business days of placement, with no fixed delivery location—supplies are to be shipped to various County health clinics, including those requiring inside delivery to secured or non-standard facilities without loading docks. Contractors must maintain a reasonable on-hand inventory and submit annual usage reports 90 days prior to contract expiration. All products must meet merchantable and fit-for-purpose standards and be accepted in writing by the County upon receipt. Contractors are required to comply with numerous special conditions, including adherence to the County’s Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preference programs, which offer cost evaluation adjustments of 5% and 8% respectively. Subcontracting is prohibited without prior written consent, and substitutions of products are not permitted without explicit County approval. The contractor must obtain all necessary permits and licenses, provide equipment for unloading at facilities without loading docks, and refrain from publicizing the contract without written authorization. Compliance with federal requirements such as FAR 889 and 2 C.F.R. §200.323 is mandatory, along with state and local laws including OSHA, the California Labor Code, and the Rehabilitation Act. Bidders must hold a valid Unique Entity Identifier, provide a D-U-N-S number, and self-certify their size and socioeconomic status, with disclosures triggered for conflicts of interest, litigation, ownership changes, and non-collusion. Invoices must be submitted via email or mail on contractor letterhead, referencing line item MA-042-TBD, and payments are processed in arrears through the County’s Accounts Payable office in Santa Ana. All contract administration roles, including project managers and procurement agents, remain TBD at time of solicitation.