Contract #2024-02 for Green Light-Go Signal Retiming Project

As set forth in the advertisement for bids, sealed proposals will be received on the Pennsylvania Electronic Document and Bid Management Website known as PennBid at https://pennbid.bonfirehub.com by the City of Lancaster, Pennsylvania (City), 120 North Duke Street, Lancaster City, Lancaster County, Pennsylvania until February 27. 2024, at 11:00 a.m., at which time bids will be opened on the website for the Green Light-Go Signal Retiming Project. After bid opening, a public notice will be issued via PennBid containing any available bid results. It should be noted that the bid results are suject to further review and should not be construed as issuance of an award. The City of Lancaster is seeking bids to install emergency preemption detection systems and implement signal retimings at six (6) intersections within the City of Lancaster. The terms of the introduction and project description are incorporated herein. All bids shall be effective for sixty (60) calendar days from the date of the bid opening unless an award of the Contract is delayed by the required approval of another governmental agency, the sale of bonds or the award of a grant, in which case all bids will remain effective for one hundred twenty (120) calendar days from the date of the bid opening. The successful bidder will be required to provide performance and payment bonds equal to one hundred (100%) percent of the Contract price with suitable, reasonable requirements guaranteeing the performance of the Contract. This Project and Contract are subject to certain special requirements. For example, as more specifically detailed in the Contract Documents, the successful bidder shall be required to assure protection against discrimination for employees, applicants for employment, and subcontractors on the grounds of actual or perceived race, color, sex, religion, ancestry, genetic information, national origin, sexual orientation, gender identity or expression, familial status, marital status, age, mental or physical disability, use of guide or support animals and/or mechanical aids; to make payment of certain minimum salaries and wages; and compliance with all requirements of the Steel Products Procurement Act. The Contract Documents for the Project can be obtained over the internet from the Pennsylvania Electronic Document and Bid Management Program known as PennBid at https://pennbid.bonfirehub.com. Potential bidders must register with PennBid online to have access to said documents. Registration is at no cost and the process takes only a few minutes. Once registered, potential bidders can obtain all project documents for the Project and for any other PennBid-registered project (for free) and thereafter submit and update his/her/its confidential Bids online prior to the deadline for submitting a bid. All Bids shall be submitted exclusively in electronic format to City through PennBid at https://pennbid.bonfirehub.com. Bids provided by any other means will not be accepted. Incomplete Bids and those received after the specified date and time will not be considered. Hand delivered, mailed, courier, faxed and/or e-mailed responses will not be accepted. Bids, after having been submitted, may be withdrawn by the bidder prior to the time set for the opening of bids upon the written direction to City through PennBid at https://pennbid.bonfirehub.com. No withdrawal bids will be allowed within sixty (60) calendar days after said time, even though bids may not as yet been opened. The City will determine who is the lowest responsible bidder upon the basis of the bids submitted. The lowest responsible bidder need not be the bidder submitting the lowest dollar amount. The City may consider the quality of services supplied, responsiveness of the bidder, past performance of the bidder, experience of the bidder, compatibility of the bidder’s processes with other City services, and the bidder’s ability to handle the volume of work proposed. Further, consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. The City reserves the right to reject the bid of any bidder not possessing satisfactory qualifications. The City reserves the right to reject any or all bids and re-advertise if the best interest of the City will thereby be promoted. The City also reserves the right to waive technical defects if, in its judgment, the interest of the City shall so require. The City further reserves the right to waive any informalities in the bids received and reject any or all bids for any reason whatsoever. Included in its right to reject bids, is the right for the City, in its sole discretion, to reject Bids which are deemed by the City to be incomplete, conditional, or obscure, or which contain additions, erasures, alterations, omissions or irregularities of any kind. The City’s Contract Representative is Kevin Flanagan, Public Works Engineer, Department of Public Works, City Hall, 120 N. Duke St., PO Box 1599, Lancaster, PA 17608.