Correspondence Management Support for IHS Executive Secretariat - CSS (ISBEE and ISS set-aside)

This acquisition is a combined synopsis and solicitation for commercial services issued under FAR Part 12 as a Request for Quotation (RFQ) under solicitation number 75P00126Q00019, targeting the provision of Executive Secretariat Staff support for correspondence management to the Indian Health Service Office of the Director and associated headquarters and area offices. The work includes editing, writing, action tasking and tracking, and records management for incoming and outgoing communications such as letters, memos, and emails, with deliverables consisting of daily, weekly, and monthly reports summarizing actions, volume, response times, and activities. The contract is structured as a Firm-Fixed-Price agreement with a one-year base period beginning July 7, 2026, and one optional one-year extension, with performance to occur at 5600 Fishers Lane in Rockville, Maryland. The contract requires fully burdened hourly rates for two roles—Senior Writer and Communications Specialist—each with an estimated 2,080 hours annually for both base and option periods, with payment based strictly on actual hours worked and submitted via monthly electronic invoices through the Invoice Processing Platform, supported by approved timesheets and a Unique Entity Identifier. The solicitation is exclusively set aside for Indian Small Business Economic Enterprise and Indian Economic Enterprise concerns under the Buy Indian Act, requiring offerors to be registered in SAM, submit a completed IEE Representation Form identifying federally recognized tribal ownership and 51% Indian ownership, and comply with all socioeconomic certifications. Proposals must be submitted electronically by 3:00 PM ET on June 17, 2026, and must be organized into three volumes: Technical Capability (including staffing approach and resumes), Past Performance, and Price (using the fillable pricing table with all labor, overhead, and administrative costs included). Price validity must extend at least 90 days beyond submission. Evaluation will follow a trade-off methodology where Technical Capability and Past Performance combined are significantly more important than Price, with award going to the offeror most advantageous to the government based on quality and cost. The contract includes stringent performance standards such as zero tolerance for HIPAA or Privacy Act violations, mandatory medical liability insurance, compliance with HHSAR provisions requiring background checks and child abuse reporting, restrictions on key personnel changes without written consent, and full adherence to federal and IHS policies. Final acceptance resides solely with the Contracting Officer, and performance will be assessed under CPARS, with contract administration handled