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This Combined Synopsis/Solicitation opportunity from Department Of Health And Human Services was posted on June 11, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Correspondence Management Support for IHS Executive Secretariat - CSS (ISBEE and ISS set-aside)

Closed
75P00126Q00019Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

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This acquisition is a combined synopsis and solicitation for commercial services issued under FAR Part 12 as a Request for Quotation (RFQ) under solicitation number 75P00126Q00019, targeting the provision of Executive Secretariat Staff support for correspondence management to the Indian Health Service Office of the Director and associated headquarters and area offices. The work includes editing, writing, action tasking and tracking, and records management for incoming and outgoing communications such as letters, memos, and emails, with deliverables consisting of daily, weekly, and monthly reports summarizing actions, volume, response times, and activities. The contract is structured as a Firm-Fixed-Price agreement with a one-year base period beginning July 7, 2026, and one optional one-year extension, with performance to occur at 5600 Fishers Lane in Rockville, Maryland. The contract requires fully burdened hourly rates for two roles—Senior Writer and Communications Specialist—each with an estimated 2,080 hours annually for both base and option periods, with payment based strictly on actual hours worked and submitted via monthly electronic invoices through the Invoice Processing Platform, supported by approved timesheets and a Unique Entity Identifier. The solicitation is exclusively set aside for Indian Small Business Economic Enterprise and Indian Economic Enterprise concerns under the Buy Indian Act, requiring offerors to be registered in SAM, submit a completed IEE Representation Form identifying federally recognized tribal ownership and 51% Indian ownership, and comply with all socioeconomic certifications. Proposals must be submitted electronically by 3:00 PM ET on June 17, 2026, and must be organized into three volumes: Technical Capability (including staffing approach and resumes), Past Performance, and Price (using the fillable pricing table with all labor, overhead, and administrative costs included). Price validity must extend at least 90 days beyond submission. Evaluation will follow a trade-off methodology where Technical Capability and Past Performance combined are significantly more important than Price, with award going to the offeror most advantageous to the government based on quality and cost. The contract includes stringent performance standards such as zero tolerance for HIPAA or Privacy Act violations, mandatory medical liability insurance, compliance with HHSAR provisions requiring background checks and child abuse reporting, restrictions on key personnel changes without written consent, and full adherence to federal and IHS policies. Final acceptance resides solely with the Contracting Officer, and performance will be assessed under CPARS, with contract administration handled

General Info

Solicitation for Executive Secretariat Staff services, set aside for Indian-owned small businesses, deadline June 17, 2026.

Agency

Department Of Health And Human Services → Omas Strategic Buying Center - Professional ServicesView Agency

NAICS

541990 - All Other Professional, Scientific, and Technical ServicesView NAICS

Place of Performance

Rockville, MD, 20857, USA

Set-Aside

BICiv

Documents

(7)

Solicitation Questions for Correspondence Management Support IHS 75P00126Q00019

PDFq-and-a

Wage Determination No. 2015-4269 Revision 32 for Maryland

PDFwage-determination

RFQ 75P00126Q00019 - Correspondence Management Support for IHS Executive Secretariat

PDFrfq

Indian Economic Enterprise Representation Form - Buy Indian Act

PDF1 pagerepresentation-form

RFQ 75P00126Q00019 Executive Secretariat Staff Correspondence Management

PDFrfq

Wage Determination for New Mexico Service Contract Act

PDFwage-determination

RFQ 75P00126Q00019 Correspondence Management Support Pricing Table

DOCXrfq

AI Contract Breakdown

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Timeline

2 updates
PhaseClosed
Posted

Combined Synopsis

Amendment 1

Contract was updated

Amendment 2

Contract was updated

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of Health And Human Services → Omas Strategic Buying Center - Professional Services
Contacts2 people available
OfficeRockville, MD, 20857, USA
Organization / Agency
Department Of Health And Human Services → Omas Strategic Buying Center - Professional Services
View Agency Profile
Office AddressRockville, MD, 20857, USA
Contacts
Shivani Patel
Daniel Weingarten

Full Description

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Amendment 4 - Vendor Questions & Answers; Updated solicitation document


Amendment 3 - Wage Determination for Maryland uploaded


Amendment 2 - Update Place of Performance


5600 Fishers Lane


Rockville, MD 20857


Amendment 1 - Updated RFQ document. 


This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotes are being requested, and a separate written solicitation will not be issued.


Solicitation No. 75P00126Q00019 is issued as a Request for Quotation (RFQ) for Executive Secretariat Staff (ESS) for correspondence management tasks including editing, writing, action tasking and tracking, and related records management activities to the IHS Office of the Director (OD), and all IHS Area Offices and Headquarters (HQ) Offices.


This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside concerns.The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.


  • See attached RFQ and/or Fillable Table for Contract Line Items (CLINs).
  • See attached RFQ for description of requirements.

‘Instructions to Quoters" begins on pg. 17.


  • See attached RFQ for a list of solicitation provisions that apply to the acquisition.
  • See attached RFQ for a list of contract clauses that apply to the acquisition.
  • Quotes will be accepted via email to shivani.patel@hhs.gov until 3:00 pm ET on Wednesday, June 17, 2026. Please submit questions no later than 3:00 pm ET on Tuesday, June 9, 2026 This is a total Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside.

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