CoT RFP Event Q29-01-2026-27

The City of Tshwane is seeking a service provider for the supply, delivery, and offloading of professional-grade marching band musical instruments for the Ceremonial Unit of the Tshwane Metro Police Department (TMPD). This procurement is conducted on an as-and-when-required basis and must align with the requirements of the South African Police Service (SAPS) Ceremonial Unit. All instruments must be brand new, factory-sealed, and in perfect working order, with brass instruments requiring clear lacquer, silver-plated, or gold-lacquer finishes. The successful bidder must provide a minimum 12-month warranty and perform a once-off full servicing of the equipment 12 months after delivery. Deliveries must be completed within 30 working days of receiving an official purchase order, with payments processed within 30 days of invoice receipt. Awards are based on an 80/20 or 90/10 preference point system, considering price and specific goals such as B-BBEE status and local economic participation. Bidders must submit their responses via the online e-tender portal by November 19, 2026, including mandatory MBD forms, a company registration certificate, tax clearance, and a detailed pricing schedule. Non-compliance with specifications may lead to the rejection of deliveries, and fraudulent claims regarding specific goals can result in a 10-year restriction from doing business with any organ of state.