CoT RFP Event Q58-2026-27

The City of Tshwane is seeking a service provider for the maintenance of crematorium machines and furnaces, as well as the cleaning of the stack at the Rebecca Street Crematorium located in Pretoria West. The scope of work is divided into two sections covering labor, call-out fees, scheduled services, components, and consumables. The contract duration will not exceed 12 months, with payments processed within 30 days of invoice receipt. The provider must adhere to strict response times for breakdowns, requiring action within 4 hours for critical failures, 8 hours for major faults, and 24 hours for minor faults. Technical requirements include adjusting operating gas pressure to 25mb and providing safety information as per the Operating and Maintenance Manual. The solicitation follows a three-stage evaluation process consisting of administrative compliance, mandatory requirements, and a preference point system. Bidders must submit a Company Registration Certificate, Tax Clearance Certificate or Unique Pin, and a B-BBEE Certificate. Award decisions are based on an 80/20 or 90/10 preference point system that weights price and specific goals, including ownership by youth or people with disabilities and local economic participation within the City of Tshwane, Gauteng, or nationally. All items in the pricing schedule must be quoted to avoid disqualification, and bidders must declare any relationships with state employees to prevent conflicts of interest.