NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that the County of Ontario will receive sealed bids for the County Road 22- Project Maintenance & County Road 8-Project Maintenance. Such sealed bids must be filed with the Ontario County Purchasing Director, 20 Ontario Street, Canandaigua, New York 14424, PRIOR TO 3:00 PM Wednesday, February 7, 2024 at which time the bids will be publicly open and read via Webex meeting. Meeting Number: 2339 839 6917 Password: B24017 Bid forms, Drawings, and Specifications may be obtained at the office of the Ontario County Purchasing Director at the above mentioned address only (Telephone:
+1 (555) 000-0000). Hard copies will be available for a refundable deposit o f $100.00 for the first set only (U.S. FUNDS). Electronic version will be available for a refundable deposit of $50.00 for the first set only (U.S. FUNDS). Bidders requesting additional sets of documents must submit a separate non-refundable check for $100.00 per each additional set of documents. Checks shall be made payable to the Ontario County Treasurer. No bidder shall receive documents prior to receipt of a deposit by the Purchasing Department. No bids shall be accepted from a vendor not submitting a deposit. Bidders requesting arrangements other than U.S. Mail shall be responsible for making such arrangements and all associated costs. Deposits must be a check or cash, no credit cards are accepted or copies of checks. Each bid shall include Bid security in the amount of five (5%) percent of the total bid offered by the bidder. Said bid security shall be in the form of a certified check, bond, or irrevocable line of credit and is required to be included with the bid submittal. Note: The County of Ontario shall not be held responsible for the completeness or accuracy of any bid documents received by a bidder that were not directly issued to that bidder by the Ontario County Purchasing Department. Any bidder submitting a bid based on incomplete or inaccurate information resulting from documentation received from any third party shall not have cause for relief from award or completion of a contract in accordance with the official documents on file with the Ontario County Purchasing Department. It is HIGHLY suggested that all bidders interested in participating in this bid, contact the Ontario County Purchasing Department directly at the above address or telephone number to assure they have received the most accurate and up to date material concerning this contract. Amendments to the bid documents will be issued from the Purchasing Department to plan holders via email and uploaded to the bid information webpage.The County does not offer or supply anyone the list of people that have obtained a copy of these bid specifications or cost estimates for the project prior to the opening of the bid. NO EXCEPTIONS ARE MADE TO THIS POLICY.Ontario County reserves the right to reject any or all bids. This project includes a 6% DBE Participation Goal and EEO goals for Women (6.9%) and Minorities (5.3%). This project consists of two separate Federal Aid Projects with unique PINs (Project Identification Numbers) being bid as one project. The DBE and EEO goals will need to be submitted, tracked and met separately for each unique PIN. PROPERTY OF ONTARIO COUNTY: Reproduction of this document and its attachments in any manner, including electronically is prohibited without the express written permission of the Ontario County Purchasing Department. COUNTY OF ONTARIOJenifer R. Langer, Purchasing Director Ontario County Purchasing Location: Town of Canandaigua, PIN 4On0.08 CR22, PIN 4ON0.09 CR8Prebid: NoneOpening: Wednesday, February 7, 2024 @ 3:00 PMPrice: $50 electronic/ $100 hard copySet Includes: One Book, Two sets of drawings, Documents are available electronically to planholders SCOPE OF WORK The project consists of preventative maintenance on two (2) County owned roads. The scope of work for each road is as follows: County Road 8: Milling of the existing road surface to a depth of 1.5 inches. Place 1.5” of top course asphalt on the milled surface to match existing grades. Pavement markings are to be applied to the finished surface to match existing. Install box beam guide rail at existing culverts 32 and 39 that currently provide a safety hazard to the travelling public and replace corrugated beam guide rail at culvert 38 with box beam guide rail. County Road 22: Milling of the existing road surface to a depth of 1.5 inches. Place 1.5” of top course asphalt on the milled surface to match existing grades. Pavement markings are to be applied to the finished surface to match existing. The scope of this work includes, but is not limited to the following:Maintain and protect traffic for the duration of the project in conformance with NYSDOT and MUTCD requirements Preserving existing signs Locating, preserving and protecting existing utilities at all times Cold mill pavement & rebates between existing and proposed pavements Construction warm mix asphalt concrete pavements and shoulders to the line and grades shown on the Contract Documents Laying out and applying permanent pavement markings Placing shoulder backup material to the proper lines and grades Installation of guide railing systems Turf establishment Incidental work necessary to completely and satisfactorily construct the project The Work includes all labor, materials, equipment, transportation, disposal, and performing all work in accordance with these Contract Documents, technical specifications and plans, as ordered by Engineer. This project includes a 6% DBE Participation Goal and EEO goals for Women (6.9%) and Minorities (5.3%). This project consists of two separate Federal Aid Projects with unique PINs (Project Identification Numbers) being bid as one project. The DBE and EEO goals will need to be submitted, tracked and met separately for each unique PIN Substantial completion – July 1, 2024
