CP25013

The Lake Charles Harbor and Terminal District is soliciting proposals for the procurement of one new portal mounted traveling import hopper to be installed at Bulk Terminal No. 1 in Sulphur, Louisiana. The contract includes an option for the owner to purchase an additional unit within 12 months. Proposals are due by 4:00 PM CDT on November 6, 2026, and must be submitted both electronically in PDF and Excel formats and as two bound hard copies. The selection process is based on a 125-point evaluation system, though the highest score does not guarantee a contract award. The selected contractor must provide the physical hopper, related parts, and a spare parts allocation equal to at least 5 percent of the purchase price. Key requirements include the use of in-house engineers, English language proficiency, and the ability to provide local sales support in the Southeast United States. Rigorous packaging standards are mandated to protect equipment from sea spray and ultraviolet exposure during transit, and all safety signage must comply with NFPA 70E. Financial and legal protections include a 5 percent bid deposit, a 100 percent performance bond, and a warranty bond required for the final 15 percent payment. Payment is contingent upon the submission of applications for payment, partial lien waivers, and a final certificate confirming the equipment is free of all encumbrances. The project involves a phased acceptance process, including pre-shipment certification and final verification of commercial operations by an engineer, with the owner reserving the right to use a third-party inspection agency.