RFQ - AUTOMATED MATERIALS HANDLER SORTER - POWAY BRANCH LIBRARY

The County of San Diego is soliciting quotes for the procurement and installation of an Automated Materials Handling (AMH) sorter for the Poway Branch Library. The project involves the delivery, installation, and configuration of a system featuring an interior staff-facing inlet, an interior public-facing inlet, and a custom-constructed shelf for the exterior public inlet. The system must include eight bins (seven sort bins and one for overflow/exceptions), maintain 99% uptime, operate at 160db or less, and integrate with the Polaris Integrated Library System using the SIP2 protocol. Technical requirements specify that the unit must fit within a 19-foot by 12-foot area, comply with California ADA space requirements, and be physically secured to meet state safety standards for natural disasters. The contractor is also responsible for providing bi-annual preventative maintenance and ensuring a minimum 50% increase in sorting efficiency compared to manual processes. The contract follows a best-value award basis, considering technical merit, experience, total cost, and sustainability impacts per Board Policy B-67. The performance period consists of an initial one-year base period followed by nine one-year option periods for hardware and software maintenance. Payment terms are thirty days from the receipt of a correct invoice. Submissions must be uploaded to BuyNet in PDF format and include several required exhibits, including a technical narrative, a cost/price exhibit, and signed representations and certifications. The contractor must adhere to County operating system standards, currently Windows 11 Professional/Enterprise 64-bit, and comply with comprehensive non-discrimination and confidentiality laws.