CR SAFGUARD Fire-Resistant Detention Mattress with Transparent Cover and Built In Pillow

This contract pertains to the procurement of a CR SAFGUARD Fire-Resistant Detention Mattress with a transparent cover and built-in pillow, intended for use within the Philadelphia Prisons system in Pennsylvania. It is a small purchase, with a contract value estimated between $50,000 and $150,000, and will be awarded on a sole product/firm basis, meaning that only the exact specified product is to be quoted and no alternatives are permitted. The solicitation was posted on November 6, 2025, with a response deadline of November 20, 2025. The vendor must submit a precise quote for the specified mattress and adhere to all procurement procedures, including submitting a signed Consent and Authorization Agreement through the City of Philadelphia's eProcurement platform. The contract emphasizes compliance with detailed product specifications, including fire-retardant and fluid-resistant materials, and requires certification of conformance and independent testing reports to ensure safety and quality standards are met. The procurement process involves adherence to specific guidelines outlined in multiple documents, including the City’s small purchase checklist, which guides vendors through the quoting process, and the terms and conditions for small purchase contracts for FY26, which establish the contractual framework, renewal options, and evaluation criteria. Additional documentation highlights the product's features, such as its durability and compliance with flammability standards, and includes voluntary data collection forms to promote diversity and inclusion in vendor participation, specifically targeting LGBTQ-owned businesses. The primary point of contact for inquiries is Christopher Lewis, reachable via email or phone, and the entire process is governed by strict procedural and compliance requirements to ensure the procurement of a safe, reliable, and specification-compliant detention mattress for city use.