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Crash Investigation Sampling System (CISS) Injury Coding Center (ICC)

Awarded
693JJ926RQ000079Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The U.S. Department of Transportation’s National Highway Traffic Safety Administration (NHTSA) is executing a sole-source bridge contract with American Automotive Safety Research (AASR) to sustain critical injury coding operations for the Crash Investigation Sampling System’s Injury Coding Center (ICC). This action, authorized under 41 U.S.C. 3304(a)(1) and FAR 6.302-1 due to the absence of alternative responsible sources, is necessary to prevent disruption in the processing of motor vehicle crash injury data while NHTSA completes its competitive follow-on acquisition. The existing contract terminates on June 20, 2026, and the bridge contract will provide continuity through a 12-month base period with an optional 12-month extension. The ICC performs highly specialized medical injury coding using standardized systems such as the Abbreviated Injury Scale (AIS) and other NHTSA-approved methodologies, relying on expert analysis of trauma records, diagnostic reports, and clinical data to ensure accurate, consistent, and complete injury classifications submitted to the National Center for Statistics and Analysis. These services are essential to NHTSA’s statutory mandate under 23 U.S.C. §403 to collect and analyze crash data to improve motor vehicle safety nationwide. Only AASR possesses the unique institutional knowledge, established protocols, and technical infrastructure required to perform this mission-critical function without interruption. The procurement is managed by NHTSA’s Office of Acquisition Management in Washington, DC, with primary point of contact Amber Steele and secondary contact Sherese A. Gray, and is classified under NAICS code 541990 for other scientific and technical consulting services.

General Info

NHTSA awards AASR sole-source bridge contract to sustain critical injury coding for crash data through June 2027.

Agency

Department Of Transportation → 693JJ9 Nhtsa Office Of AcquistionView Agency

NAICS

541990 - All Other Professional, Scientific, and Technical ServicesView NAICS

Place of Performance

77416, DC, USA

Set-Aside

NONE

Documents

(1)

JOTFOC+-+26000079+-+Injury+Coding+Center+Bridge+Contract_SIGNED.pdf

PDF

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Timeline

PhaseAwarded
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Contract was awarded

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Organization & Contact Information

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AgencyDepartment Of Transportation → 693JJ9 Nhtsa Office Of Acquistion
Contacts2 people available
OfficeWASHINGTON, DC, 20590, USA
Organization / Agency
Department Of Transportation → 693JJ9 Nhtsa Office Of Acquistion
View Agency Profile
Office AddressWASHINGTON, DC, 20590, USA
Contacts
Amber Steele
contact@example.gov
Sherese A. Gray
contact@example.gov

Full Description

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The Agency for this acquisition is the U.S. Department of Transportation (DOT), National Highway Traffic Safety Administration (NHTSA), Office of Acquisition Management (OAM), 1200 New Jersey Avenue, SE, Washington, DC 20590.


NHTSA proposes to award a new sole-source bridge contract to American Automotive Safety Research (AASR) under the authority of 41 U.S.C. 3304(a)(1) and FAR 6.302-1, Only One Responsible Source. The current contract expires on June 20, 2026. This bridge contract will ensure uninterrupted support for the Crash Investigation Sampling System (CISS) Injury Coding Center (ICC).


The anticipated period of performance includes a 12-month base period and one 12-month option period. This bridge action is required to maintain missioncritical injury coding for investigative operations while NHTSA completes the competitive acquisition process for the follow-on requirement.


The National Highway Traffic Safety Administration (NHTSA) requires continued contractor support for the Crash Investigation Sampling System (CISS) Injury Coding Center (ICC) to fulfill its statutory authority under 23 U.S.C. §403 to conduct research, data collection, and analysis in support of motor vehicle traffic safety. The CISS program is NHTSA’s primary field investigation-based crash data collection system and consists of three integrated components: (1) the Primary Sampling Unit (PSU) Operations Center, (2) the Quality Control Center (QCC), and (3) the Injury Coding Center (ICC). This acquisition is limited to the ICC component.


The ICC performs highly specialized medical injury coding and data processing services in support of nationwide crash investigations. The contractor is responsible for:
● Conducting detailed clinical assessments of occupant injuries resulting
from motor vehicle crashes;
● Reviewing, analyzing, and interpreting medical records, trauma
documentation, diagnostic reports, and related clinical materials;
● Coding injuries using standardized injury severity classification systems,
including the Abbreviated Injury Scale (AIS), and other NHTSA-approved
coding methodologies;
● Ensuring accuracy, consistency, and completeness of injury coding data
prior to submission;
● Processing, validating, and transmitting coded injury data to the National
Center for Statistics and Analysis (NCSA);
● Providing technical expertise and consultation regarding injury coding
standards, methodology updates, and data quality improvements.


These services require specialized subject matter expertise, knowledge of crash injury epidemiology, and familiarity with NHTSA’s established CISS injury coding protocols and data systems. 

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