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Pre-Solicitation Notice with Intent to Sole Source R&D Technology Support Services for Extension Upgrade to Avicenna Turbo Note

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36C24E26Q0124Federal

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Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Department of Veterans Affairs, through the Office of Research and Development Regional Procurement Office East, intends to award a sole source firm-fixed-price contract to Avicenna Medical Systems, Inc. The contract aims to provide support for the implementation of the upgraded Turbo Note web-based application across multiple VA sites. The proposed agreement includes a one-year base period with three optional extension years. Avicenna Medical Systems is identified as the sole source for this requirement because they are the developer and exclusive licensee of the source code and related know-how for the MedRec Tool and Turbo Note. This procurement falls under NAICS code 541990 and PSC DA10. While this is a notice of intent to sole source, interested parties may submit capability information to Shannon Hukriede by September 18, 2026, to demonstrate their ability to perform the work, which the government will use to determine if a competitive procurement is necessary.

General Info

VA sole source contract for Avicenna Medical Systems to implement Turbo Note application.

Agency

Department Of Veterans Affairs → Rpo East (36C24E)View Agency

NAICS

541990 - All Other Professional, Scientific, and Technical ServicesView NAICS

Place of Performance

MI, 48105, USA

Set-Aside

NONE

Documents

(1)

SOW+-+Turbo+Note+Extension_Special+Notice.docx

DOCX

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Timeline

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special-notice

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → Rpo East (36C24E)
Contacts1 person available
OfficePITTSBURGH, PA, 15212, USA
Organization / Agency
Department Of Veterans Affairs → Rpo East (36C24E)
View Agency Profile
Office AddressPITTSBURGH, PA, 15212, USA
Contacts
Shannon Hukriede
contact@example.gov

Full Description

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Pre-Solicitation Notice for the notice of intent to award a sole source contract.


This is not a solicitation. The Veterans Health Administration (VHA), Office of Research and Development (R&D), Regional Procurement Office (RPO) – East in Pittsburgh, PA intends to award on a sole source basis a Firm-Fixed-Price Contract for a one (1) year base period to include three (3) option years to Avicenna Medical Systems, Inc., 3090 Dhu Varren Ct, Ann Arbor, MI 48105-9654, to provide support for the implementation of the upgraded Avicenna Turbo Note at multiple VA sites utilizing Turbo Note.


Avicenna Medical Systems, Inc., is the developer and exclusive licensee of the source code and related Know How covering the MedRec Tool and its various modules including Turbo Note. The upgraded Turbo Note is considered a Derivative Work under license VA ID #2016-186. Avicenna Medical Systems is the exclusive licensee of the source code and only known source who can provide these services to upgrade the existing Turbo Note web-based application in use at VA.


Since the intent is to procure this on a sole source basis, no solicitation will be posted to Contract Opportunities. The applicable NAICS code is 541990 with a $19.5 million size standard. The PSC is DA10. The authority for this action is RFO FAR 6.103-1 only one responsible source and no other supplies or services will satisfy agency requirements.


This notice of intent is not a request for competitive quotes. Responsible sources may identify their interest by submitting capability information that clearly demonstrates the capability to perform the required work in accordance with the attached statement of work. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.


A determination by the Government not to compete the proposed requirement based upon the responses to this notice is solely within the discretion of the Government.


The Government will not be responsible for any costs associated with the preparation of responses to this notification.


Capability information is required by Friday, September 18, 2026, 11:00 AM, ET, and must be sent by email to Shannon Hukriede at shannon.hukriede@va.gov. No telephone responses will be accepted.


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