This Government Contract opportunity from Department Of Veterans Affairs was posted on September 9, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Pre-Solicitation Notice with Intent to Sole Source R&D Technology Support Services for Extension Upgrade to Avicenna Turbo Note

Closed

36C24E26Q0124Federal

Submission Closed09/18/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541990

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DLA WEAPONS SUPPORT LAND SUPPLIER OPNS VEHICLE SPT

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AI Contract Overview

The Veterans Health Administration Office of Research and Development intends to award a sole source, firm-fixed-price contract to Avicenna Medical Systems, Inc. to support the implementation of an upgraded Turbo Note web-based application across multiple VA sites. As the exclusive licensee of the source code and developer of the MedRec Tool, Avicenna Medical Systems is identified as the only source capable of providing these services. The project involves the programming, installation, and EMR interfacing of the software, which includes a SQL backend database, a VistA EMR data interface for automatic patient data population, a patient tracker, and a screening recommendation decision tree. The upgraded system is classified as a derivative work under license VA ID 2016-186. The contract structure consists of a one-year base period with three optional one-year extension periods. The scope of work includes initial installation, report development, testing, and training, followed by one year of post-installation support. This support covers bug fixes, up to 25 hours of development for small changes, and 10 hours of development for additional reports. The contractor is responsible for ensuring the system functions as intended and produces accurate reports, with a requirement for personnel to be trained in handling VA sensitive information. This action is conducted under FAR 6.103-1, utilizing NAICS code 541990 and PSC DA10.

General Info

Sole source contract for Avicenna Medical Systems to upgrade Turbo Note web-based application.

Agency

Department Of Veterans Affairs → Rpo East (36C24E)

NAICS

541990 - All Other Professional, Scientific, and Technical Services

Place of Performance

MI, 48105, USA

Set-Aside

NONE

Documents

SOW - Turbo Note Extension Caverly/Avicenna

sow

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedSep 9

special-notice

Response DeadlineSep 18

Deadline has passed

Submission Closed

09/18/2026, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → Rpo East (36C24E)

Contacts1 person available

OfficePITTSBURGH, PA, 15212, USA

Organization / AgencyDepartment Of Veterans Affairs → Rpo East (36C24E)

Office AddressPITTSBURGH, PA, 15212, USA

Contacts

Shannon Hukriede

contact@example.gov

Full Description

Pre-Solicitation Notice for the notice of intent to award a sole source contract.

This is not a solicitation. The Veterans Health Administration (VHA), Office of Research and Development (R&D), Regional Procurement Office (RPO) – East in Pittsburgh, PA intends to award on a sole source basis a Firm-Fixed-Price Contract for a one (1) year base period to include three (3) option years to Avicenna Medical Systems, Inc., 3090 Dhu Varren Ct, Ann Arbor, MI 48105-9654, to provide support for the implementation of the upgraded Avicenna Turbo Note at multiple VA sites utilizing Turbo Note.

Avicenna Medical Systems, Inc., is the developer and exclusive licensee of the source code and related Know How covering the MedRec Tool and its various modules including Turbo Note. The upgraded Turbo Note is considered a Derivative Work under license VA ID #2016-186. Avicenna Medical Systems is the exclusive licensee of the source code and only known source who can provide these services to upgrade the existing Turbo Note web-based application in use at VA.

Since the intent is to procure this on a sole source basis, no solicitation will be posted to Contract Opportunities. The applicable NAICS code is 541990 with a $19.5 million size standard. The PSC is DA10. The authority for this action is RFO FAR 6.103-1 only one responsible source and no other supplies or services will satisfy agency requirements.

This notice of intent is not a request for competitive quotes. Responsible sources may identify their interest by submitting capability information that clearly demonstrates the capability to perform the required work in accordance with the attached statement of work. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

A determination by the Government not to compete the proposed requirement based upon the responses to this notice is solely within the discretion of the Government.

The Government will not be responsible for any costs associated with the preparation of responses to this notification.

Capability information is required by Friday, September 18, 2026, 11:00 AM, ET, and must be sent by email to Shannon Hukriede at contact@example.gov. No telephone responses will be accepted.