Creative Services RFP: Graphic Design, Photography, and Videography for Union County

Union County, North Carolina, through its Public Communications Department, is issuing a Request for Proposals to engage qualified vendors capable of delivering professional creative services on an as-needed basis. The scope encompasses graphic design, photography, and videography, with services tailored to support various county projects, events, and communication initiatives. The contract will initially span two years, with the possibility of up to three additional one-year renewals, and is structured as an indefinite delivery, indefinite quantity arrangement, emphasizing flexibility and responsiveness to county needs. Proposals are due by July 29, 2025, and a non-mandatory pre-submittal conference will be held to provide project overview and answer questions, encouraging attendance but not requiring it. The solicitation specifies detailed requirements for each service category, including the preparation of portfolios demonstrating relevant experience, adherence to Union County’s branding standards, and the ability to produce deliverables suitable for print, online, broadcast, and social media platforms. The evaluation process will prioritize portfolio quality (40%), company background and experience (20%), staff expertise (20%), compliance with submission requirements (10%), and rates (10%). The county reserves the right to conduct interviews with shortlisted vendors, reject proposals, and award multiple contracts to different vendors based on best value. Contract administration provisions include strict insurance, indemnification, and legal compliance obligations, notably E-Verify and drug-free workplace policies. The agreement emphasizes transparency, public record considerations, and the importance of proposals being comprehensive, clear, and responsive to all outlined specifications.