CRFP-0201-SEC2600000002-1 | Media/ Communications Consultant

The West Virginia Department of Administration, Purchasing Division, is seeking a Media/Communications Consultant to support the One Stop Shop permitting platform through strategic, multi-channel communication campaigns. The contract, solicited under CRFP-0201-SEC2600000002-1, is a one-time purchase with no option periods or automatic renewals, and performance is expected to commence upon issuance of a notice to proceed. Proposals must be submitted in two separate sealed envelopes—technical and cost—by the deadline of June 9, 2026, at 5:30 p.m., with paper submissions only accepted at the designated office in Charleston, WV; electronic, email, or online submissions through wvOASIS are prohibited. Attendance at the mandatory pre-bid meeting is required for eligibility. The evaluation is conducted on a best-value trade-off basis, weighing technical merit at 70% and cost at 30%, with no minimum technical threshold. Technical evaluation focuses on the proposed approach to project goals and mandatory requirements, as well as the vendor’s demonstrated experience in executing cohesive campaigns across digital, print, video, and social media, translating complex system updates into public-facing content, and navigating state-level stakeholder dynamics. Cost is assessed using a lowest-cost ratio formula. All deliverables, including creative assets and campaign reports, must be provided in editable, accessible digital formats such as Word and PowerPoint that meet Section 508 and WCAG 2.1 Level AA accessibility standards. The contractor is solely responsible for compliance with state and local laws, procurement of necessary licenses, maintenance of insurance, and adherence to confidentiality and information security policies outlined by the State of West Virginia. The contract explicitly prohibits the use of used or refurbished items, mandates full disclosure of interested parties for contracts exceeding $1 million, requires affirmation of no participation in the Israeli boycott, and certifies the absence of outstanding debts to the state. No formal contracting officer, technical representative, or COR is designated; inquiries are directed to Toby L. Welch. Payment is made in arrears via electronic funds transfer or P-Card upon receipt of a proper invoice, with no federal accounting codes or invoicing platforms specified. Legal claims must be brought in Kanawha County, and liquidated damages are not included in the contract terms.