CRFP-0506-MIS2700000001-2 | IMMUNIZATION INFORMATION SYSTEM (IIS)

The West Virginia Department of Administration, Purchasing Division, is soliciting proposals for the Immunization Information System (IIS) under solicitation number CRFP-0506-MIS2700000001-2, with a response deadline of August 19, 2026. The contract focuses on establishing and maintaining a data analytics platform using Tableau technology to support public health reporting and immunization tracking across the state. Key deliverables include one Embedded Analytics 8 Core Base Server, 71 Tableau Creator user licenses, and Premier Success Support services with defect management and weekly Corrective Action Plans. Performance requirements are stringent, mandating system uptime of at least 99.9%, a launch time under 10 seconds, and response times under one second, with the capability to support up to 1,000 concurrent users. The system must ensure data interoperability through HL7 compliance, maintain strict confidentiality and non-repudiation of protected health information, and adhere to the WV State Government HIPAA Business Associate Addendum, which includes detailed classification of Protected Health Information types. The contract is structured as an open-end term agreement with delivery required by August 10, 2026, and F.O.B. Destination terms place liability for delivery on the vendor. Evaluation for award will follow a best-value trade-off approach, prioritizing essential technical criteria—security, maintainability, portability, and performance—over price, with non-compliance in any essential factor likely resulting in disqualification. Special requirements include annual CSA STAR self-assessments using the CAIQ, submission of SOC 2 reports, logging of all user access attempts in CSV format, and mandatory 30-day advance notice for system upgrades. The vendor must also comply with the Davis-Bacon Act, maintain robust physical and digital safeguards for data, and ensure all personnel adhere to security protocols with disciplinary procedures in place. Proposals must be submitted via wvOASIS by the deadline, segregated into cost and technical volumes, and must include valid SAM registration and Unique Entity ID. No contract value is specified, and pricing details remain undisclosed, though administrative oversight and payment processing will be handled by the West Virginia Department of Health and Human Resources at One Davis Square, Charleston.