This Solicitation opportunity from West Virginia was posted on August 4, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The West Virginia Department of Administration, Purchasing Division, is soliciting proposals for the Immunization Information System (IIS) under solicitation number CRFP-0506-MIS2700000001-2, with a response deadline of August 19, 2026. The contract focuses on establishing and maintaining a data analytics platform using Tableau technology to support public health reporting and immunization tracking across the state. Key deliverables include one Embedded Analytics 8 Core Base Server, 71 Tableau Creator user licenses, and Premier Success Support services with defect management and weekly Corrective Action Plans. Performance requirements are stringent, mandating system uptime of at least 99.9%, a launch time under 10 seconds, and response times under one second, with the capability to support up to 1,000 concurrent users. The system must ensure data interoperability through HL7 compliance, maintain strict confidentiality and non-repudiation of protected health information, and adhere to the WV State Government HIPAA Business Associate Addendum, which includes detailed classification of Protected Health Information types.
The contract is structured as an open-end term agreement with delivery required by August 10, 2026, and F.O.B. Destination terms place liability for delivery on the vendor. Evaluation for award will follow a best-value trade-off approach, prioritizing essential technical criteria—security, maintainability, portability, and performance—over price, with non-compliance in any essential factor likely resulting in disqualification. Special requirements include annual CSA STAR self-assessments using the CAIQ, submission of SOC 2 reports, logging of all user access attempts in CSV format, and mandatory 30-day advance notice for system upgrades. The vendor must also comply with the Davis-Bacon Act, maintain robust physical and digital safeguards for data, and ensure all personnel adhere to security protocols with disciplinary procedures in place. Proposals must be submitted via wvOASIS by the deadline, segregated into cost and technical volumes, and must include valid SAM registration and Unique Entity ID. No contract value is specified, and pricing details remain undisclosed, though administrative oversight and payment processing will be handled by the West Virginia Department of Health and Human Resources at One Davis Square, Charleston.
General Info
West Virginia seeks vendor to build and support statewide immunization data system by August 19, 2026.
XLSX, High priority: read this first25 pages · sow
HighAI Summary for Addendum 1 REVISED Attachment B IIS Baseline Requirements RTM July 2025: This document is the Immunization Information System (IIS) Baseline Requirements Traceability Matrix (RTM) updated in July 2025. It contains draft baseline functional and non-functional requirements for an IIS, clarifying minimum expectations for system capabilities to support immunization program needs. The RTM includes a functional model, descriptions, and detailed requirements by function such as Admin System, Manage Organizations, Interoperability, Data Quality, and more. It is intended for use by immunization programs as a starting point for procuring IIS platforms or enhancements and to guide system development lifecycle activities. The document also provides guidance on using the RTM in procurement processes, including stakeholder engagement, requirements validation, and incorporation into solicitations. Developed by the Public Health Informatics Institute with CDC support, it serves as a comprehensive technical and functional specification for IIS procurements.
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DOCX, High priority: read this first3 pages · amendment
HighAI Summary for Addendum 1 to ARFQ MIS2700000001 Vendor Question Response: This document is Addendum Number 1 to Solicitation ARFQ MIS2700000001, providing official responses to vendor questions submitted during the solicitation process for Adobe or equal software licenses. It clarifies the VIP identity associated with the contract and includes an addendum acknowledgment form for vendors to confirm receipt. The addendum modifies the solicitation by attaching vendor questions and agency answers, with no other changes to terms or specifications.
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PDF, High priority: read this firstamendment
HighAI Summary for Addendum 1 to CRFP 0506 MIS2700000001 Immunization Information System: This document is Addendum 1 to the Centralized Request for Proposals (CRFP) 0506 MIS2700000001 issued by the State of West Virginia Purchasing Division for an Immunization Information System (IIS). Dated August 4, 2026, version 2, it provides answers to vendor questions and includes a revised Attachment B. The addendum clarifies that no pricing information is allowed in the Technical Proposal, including Attachment B, and vendors must confirm compliance with each requirement in the Requirements Traceability Matrix. It also instructs vendors to acknowledge receipt of all addenda and submit the addendum acknowledgment with their bid. All other solicitation terms remain unchanged.
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PDF, High priority: read this first3 pages · arfq
HighAI Summary for ARFQ 0511 MIS2700000001 Adobe Acrobat Pro or equal for OSA Finance: This document is the final Agency Request for Quote (ARFQ) number 0511 MIS2700000001 issued by the State of West Virginia on 2026-07-13. It solicits bids for 101 one-year subscriptions of Adobe Acrobat Pro or an equivalent product for the Office of Shared Administration Finance Department. The solicitation closes on 2026-07-27 at 10:30 AM. The document includes vendor instructions, contact information, and a schedule of events with a question deadline on 2026-07-20. It also notes that the purchase is federally funded and subject to 2 CFR 200 regulations. Vendors must complete the pricing page fully to avoid disqualification. Additional terms and conditions are attached separately.
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PDF, High priority: read this first3 pages · arfq
HighAI Summary for ARFQ MIS2700000001 Adobe Acrobat Pro or equal for OSA Finance: This document is an Agency Request for Quote (ARFQ) issued by the State of West Virginia for the procurement of 101 one-year subscriptions of Adobe Acrobat Pro or an equivalent product for the Office of Shared Administration Finance Department. The solicitation number is MIS2700000001, version 2, dated July 21, 2026. It includes vendor and buyer contact information, bid receiving location, and instructions for pricing submission. The purchase is funded in whole or in part with Federal Funds and is subject to 2 CFR 200 regulations. Key details include the quantity, description, and requirement for vendor pricing completion to avoid disqualification. The document also references additional terms and conditions attached separately.
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PDF, High priority: read this first18 pages · rfq
HighAI Summary for ARFQ MIS2700000001 Instructions to Vendors Submitting Bids: This document provides detailed instructions to vendors submitting bids for solicitation ARFQ MIS2700000001. It includes mandatory terms, pre-bid meeting requirements, vendor question deadlines, bid submission procedures, addendum acknowledgements, bid formatting guidelines, alternate model or brand bidding rules, exceptions and clarifications, registration requirements, unit price precedence, and vendor preference information. The document is revised as of 8/24/2023 and specifies critical compliance details to avoid bid disqualification. The question submission deadline is 7/20/2026, and the bid opening is scheduled for 7/27/2026 at 10:30 am EST.
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XLSX, High priority: read this first3 pages · pricing-page
HighAI Summary for Attachment A - Pricing Page for IIS Implementation and Annual Fees: This document is Attachment A - Pricing Page, detailing the cost proposal for the implementation and ongoing operation of an Immunization Information System (IIS). It includes three sheets: Implementation Costs, Annual Fees, and a Total Cost Summary. The Implementation Costs sheet lists one-time fees for project management, system configuration, data migration, interface development, training, and acceptance testing, including optional features like Oral Health Module and Read Replica implementation. The Annual Fees sheet outlines recurring yearly costs for software licensing, cloud hosting, maintenance, and support over four years plus an optional fifth year renewal, including fees related to Read Replica functionality. The Total sheet summarizes all one-time and annual fees, including optional features, providing a comprehensive cost overview for the vendor's proposal. This pricing page supports evaluation of vendor cost proposals for the IIS procurement.
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DOCX, High priority: read this firstservice-level-agreement
HighAI Summary for Attachment C - Service Level Agreement for Vendor Performance: Attachment C outlines the Service Level Agreements (SLAs) between the Agency and the Vendor for monitoring and measuring vendor performance throughout the contract period. It defines minimum acceptable performance levels across multiple areas including system availability, issue tracking, response and resolution times, system compatibility, technical support, monthly reporting, CDC compliance, and data exchange timeliness. The document specifies performance standards, definitions, and financial retainage penalties for failure to meet these standards. It also details the Corrective Action Plan (CAP) process for addressing missed SLAs. This SLA document is critical for ensuring vendor accountability and maintaining system reliability and compliance.
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PDF, High priority: read this first6 pages · sow
HighAI Summary for Attachment F - Contractor Background Check and Fingerprinting Procedures: This document, revised February 10, 2025, outlines the contractor background check and fingerprinting procedures required by the West Virginia Division of Protective Services (DPS) under WV State Code 15-2D-3. It mandates fingerprint-based state and federal background inquiries for contractors working on Capitol complex grounds or accessing sensitive information. The document details the use of IdentoGo for fingerprinting services, payment methods, and submission instructions for the required WVDPS Form 12-26. It includes instructions for applicants, privacy rights, and procedural requirements to ensure compliance with state and federal regulations.
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PDF, High priority: read this first11 pages · contract-document
HighAI Summary for Attachment K_WVCloud SaaS Procurement Addendum Version 11-1-19: This document is a Software as a Service (SaaS) Addendum, version dated 11-1-19, outlining definitions and terms related to data protection, privacy, and ownership for a public jurisdiction contracting with a service provider. It defines key terms such as personal data, protected health information, data breach, and security incident. The addendum specifies that the public jurisdiction owns all data related to the services and sets forth the service provider's obligations to safeguard data confidentiality, integrity, and availability. It mandates compliance with applicable federal and state privacy laws, Payment Card Industry Data Security Standards (PCI DSS), and requires multi-factor authentication integration. The document is intended to ensure secure handling of sensitive data in cloud-based SaaS services under the contract.
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PDF, High priority: read this first3 pages · crfp
HighAI Summary for CRFP 0506 Immunization Information System (IIS) West Virginia: This document is a Centralized Request for Proposals (CRFP) issued by the West Virginia Department of Administration Purchasing Division for an Immunization Information System (IIS). The solicitation number is CRFP 0506, version MIS270000001, dated July 15, 2026, with a closing date of August 19, 2026. It outlines the procurement for an open-end contract for the IIS for the West Virginia Department of Health, Bureau of Public Health. The document includes vendor and buyer contact information, bid receiving location, instructions prohibiting online responses, and a schedule of events including a vendor question deadline. Additional terms and conditions and cost proposal instructions are referenced as attachments.
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PDF, High priority: read this first3 pages · crfp
HighAI Summary for CRFP 0506 MIS270000001 Immunization Information System (IIS): This document is a Centralized Request for Proposals (CRFP) issued by the State of West Virginia Purchasing Division for the Immunization Information System (IIS). The solicitation number is CRFP 0506 MIS270000001, version 2, issued on 2026-08-04 with a closing date of 2026-08-19. It establishes an open-end contract for software related to the IIS for the West Virginia Department of Health, Bureau of Public Health Office of Epidemiology and Prevention Services. The document includes bid receiving location, contact information, and instructions that online responses are prohibited. Additional terms and conditions are referenced in attached documents.
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PDF, High priority: read this firstrfp
HighAI Summary for CRFP MIS2700000001 Immunization Information System RFP: This document is the Request for Proposal (RFP) CRFP MIS2700000001 issued by the West Virginia Department of Administration, Purchasing Division, for the Bureau of Public Health Office of Epidemiology and Prevention Services. The RFP solicits proposals to establish an open-end contract for an Immunization Information System (IIS). The document includes general information, instructions to vendors, terms and conditions, project specifications, vendor proposal requirements, and evaluation criteria. It prohibits online responses and requires written questions by a specified deadline. The solicitation is dated July 15, 2026, with a closing date of August 19, 2026. The procurement is a best value method funded in part by federal funds and includes references to industry standards and functional requirements for the IIS.
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PDF, High priority: read this firstamendment
HighAI Summary for CRFQ 0511 MIS2700000001 - Addendum 1: Addendum 1 to solicitation CRFQ 0511 MIS2700000001 for Visual Data Analytics Software (Tableau or equal) for the State of West Virginia. This document modifies the specifications by adding item 3.2.1.6 (Tableau Embedded Analytics Creator) and provides responses to vendor questions regarding budget and current vendors.
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PDF, High priority: read this firstrfq
HighAI Summary for CRFQ 0511 MIS2700000001 - Visual Data Analytics Software: Centralized Request for Quote (CRFQ) issued by the State of West Virginia Department of Administration on 2026-07-15. The solicitation seeks bids for visual data analytics software (Tableau or equal), including 8 Core Base Server, Embedded Analytics, 71 Creator licenses, 10 E-learning Creator licenses, and Premier Success Support. Bids close on 2026-08-04 at 13:30.
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PDF, High priority: read this first5 pages · crfq
HighAI Summary for CRFQ 0511 MIS2700000001 Visual Data Analytics Software Tableau or Equal: This document is a Centralized Request for Quote (CRFQ) issued by the State of West Virginia Department of Administration Purchasing Division for Visual Data Analytics Software, specifically Tableau or an equal product. The solicitation number is CRFQ 0511 MIS2700000001, version 2, issued on 2026-07-21 with a closing date of 2026-08-04. It includes detailed line items for various Tableau software licenses and support services, quantities required, and vendor submission instructions. The document also contains an addendum providing answers to vendor questions and modifications to specifications. The purpose is to establish a contract for the specified software and services for the West Virginia Departments of Health and Human Resources Management Information Service.
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PDF, High priority: read this first5 pages · crfq
HighAI Summary for CRFQ 0511 MIS2700000001 Visual Data Analytics Software Tableau or Equal: This document is a Centralized Request for Quote (CRFQ) issued by the State of West Virginia Department of Administration Purchasing Division for Visual Data Analytics Software, specifically Tableau or an equal product. The solicitation number is CRFQ 0511 MIS2700000001, version 1, issued on 2026-07-15 with a closing date of 2026-08-04. It includes line items for Tableau 8 Core Base Server, Embedded Analytics 8 Core Base Server, Tableau Creator licenses, Tableau E-learning Creator licenses, and Premier Success Support. The document provides vendor and invoice information, contact details for the buyer, and instructions for submitting questions. Additional terms and conditions are referenced as attached documents.
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XLSX, High priority: read this first1 page · deliverables
HighAI Summary for Deliverables and Acceptance Criteria for IIS Cloud-Based System: This document outlines the mandatory deliverables, due dates, acceptance criteria, and responsible parties for a cloud-based IIS system. It includes requirements such as hosting architecture documentation, browser compatibility tests, performance tests, accessibility verification, maintenance and support plans, data residency certifications, business continuity and disaster recovery plans aligned with NIST standards, project planning sessions, staffing and training requirements, security authorizations including FedRAMP and FIPS validations, SOC 2 Type II audit reports, penetration testing, secure SDLC processes, continuous monitoring, cloud provider attestations, vendor attestation forms, incident response policies, and audit and attestation requirements. The document specifies timelines for submission and updates, agency approval or verification processes, and vendor responsibilities.
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PDF, High priority: read this first15 pages · amendment
HighAI Summary for Federal Funds Contract Clause Addendum: This Federal Funds Addendum modifies a solicitation to ensure compliance with 2 C.F.R. §§ 200.317-200.327 regarding federal fund expenditures. It outlines dual solicitations for state and county/local procurements, evaluation preferences, and potential multiple contract awards. The document includes required contract provisions for non-federal entity contracts under federal awards, emphasizing affirmative steps for minority and women's business enterprises, domestic preference for goods, and compliance instructions for state and local government use. The addendum aims to align contracts with federal procurement standards and ensure proper vendor commitments.
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PDF, High priority: read this first15 pages · amendment
HighAI Summary for Federal Funds Contract Clause Addendum - West Virginia: This document is a Federal Funds Addendum intended to modify a solicitation to ensure compliance with 2 C.F.R. §§ 200.317-200.327 regarding federal fund expenditures. It outlines requirements for vendors to extend contracts to federal funds procurements, differentiates between state and county/local procurement solicitations, and explains award conditions. The addendum includes required contract provisions for non-federal entity contracts under federal awards, covering minority business participation, domestic preferences, breach of contract remedies, termination clauses, and equal employment opportunity. The document is issued by the West Virginia Department of Administration, Purchasing Division, and is critical for vendors responding to solicitations involving federal funds.
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DOCX, High priority: read this first5 pages · rfq
HighAI Summary for Finance Adobe Licenses RFQ 2026: This document is a Request for Quotation (RFQ) issued by the Office of Shared Administration Purchasing for the West Virginia Department of Health and Human Services. It solicits bids for 101 one-year subscriptions of Adobe Acrobat Pro or an equivalent product, including maintenance and support. The RFQ outlines mandatory product requirements such as form creation, redaction tools, OCR capabilities, document comparison, and administrative management console features. It specifies contract award criteria based on lowest total cost meeting specifications, payment terms, delivery requirements by August 10, 2026, and vendor default conditions. The document also includes instructions for pricing submission and contract management contact details.
XLSX
XLSX, High priority: read this first27 pages · sow
HighAI Summary for IIS Baseline Requirements Traceability Matrix (RTM) July 2025: This document is the Immunization Information System (IIS) Baseline Requirements Traceability Matrix (RTM) updated July 2025. It contains draft baseline functional and non-functional requirements for an IIS, clarifying minimum expectations for system capabilities and operation to support IIS Functional Standards and stakeholder needs. The RTM includes a functional model, descriptions, and detailed requirements by function such as Admin System, Manage Orgs, Interop, Data Quality, and more. It is intended for use by immunization programs as a starting point for procuring IIS platforms or enhancements and to guide system development lifecycle activities ensuring requirements are met. The document also provides guidance on leveraging the RTM in procurement processes, including steps for identifying scope, stakeholders, validation, and incorporation into solicitations.
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PDF, High priority: read this first6 pages · instructions-to-vendors
HighAI Summary for Instructions to Vendors Submitting Bids for Solicitation CRFP MIS2700000001: This document provides detailed instructions to vendors submitting bids for Solicitation CRFP MIS2700000001, dated revised 10/17/2024. It outlines mandatory terms, bid submission procedures, deadlines, and communication protocols. Key points include no pre-bid meeting, a vendor question deadline of July 31, 2026, at 1:30 PM ET, and bid opening on August 19, 2026, at 1:30 PM ET. Bids must be signed and submitted via specified methods, with clear labeling on envelopes or fax covers. The document emphasizes compliance with mandatory provisions and the requirement to acknowledge addenda to avoid disqualification.
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PDF, High priority: read this first6 pages · instructions-to-vendors
HighAI Summary for Instructions to Vendors Submitting Bids - Solicitation CRFQ MIS2700000001: This document provides detailed instructions to vendors submitting bids for Solicitation CRFQ MIS2700000001. It includes mandatory terms, pre-bid meeting requirements, vendor question deadlines, bid submission procedures, bid opening details, addendum acknowledgements, and bid formatting guidelines. The document emphasizes compliance with mandatory provisions, attendance at a mandatory pre-bid meeting, and proper bid submission methods including electronic, paper, or facsimile with signatures. It also outlines the process for submitting questions and the importance of official written addenda. The version is revised as of 10/17/2024.
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PDF, High priority: read this first7 pages · policy
HighAI Summary for OMIS Policy 0529 Vendor Contractor Employee Background Check: This document is the OMIS Policy #0529 from the State of West Virginia, revised on February 10, 2025. It outlines the requirements for fingerprint-based state and federal background checks for all vendor, contractor, and subcontractor employees who access sensitive or confidential data for the Departments of Health, Health Facilities, Human Services, and Office of Shared Administration. The policy details the scope, enforcement, and definitions related to background checks, including procedures for consent, provisional work, re-investigations every three years, and consequences for violations. It ensures compliance with state codes and emphasizes protection of sensitive information such as PHI, PII, FTI, SSA data, and PCI data.
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PDF, High priority: read this first20 pages · procedure
HighAI Summary for OMIS Procedure IM-01 - Incident Management Plan: This document is the Incident Management Plan (IM-01) for the Office of Management Information Services (OMIS) under the West Virginia Departments of Health, Health Facilities, and Human Services. Revised on January 26, 2026, it outlines the structure and processes for managing information security and privacy incidents. The plan mandates a coordinated response to operational disruptions, ensuring rapid communication, documentation, analysis, containment, and recovery. It includes maintaining an Incident Response Team, conducting annual tests and reviews, creating contact lists, and reporting incidents within 15 minutes to relevant authorities. The plan is a living document designed to adapt to new technologies and threats, supporting business continuity and recovery efforts across departments and stakeholders.
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PDF, High priority: read this first9 pages · procedure
HighAI Summary for OP-35 OMIS Vendor Contractor Employee Background Check Procedure: This document, revised February 10, 2025, outlines the Office of Management Information Services (OMIS) procedure OP-35 for background checks on vendor, contractor, and sub-contractor employees accessing sensitive or confidential data for the State of West Virginia. It mandates fingerprint-based state and federal background checks, including FBI checks, local law enforcement checks, social security validation, and proof of citizenship or residency. The procedure details responsibilities, costs, adjudication of results, variance and appeal processes, and provisional employment conditions. It ensures compliance with state and federal laws to protect sensitive information and maintain security within state facilities.
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PDF, High priority: read this first11 pages · addendum
HighAI Summary for Software as a Service Procurement Addendum: This document is a Software as a Service (SaaS) Procurement Addendum defining key terms related to data protection, privacy, and service provider responsibilities. It outlines definitions such as Acceptable Alternative Data Center Location, Data Breach, Personal Data, Protected Health Information, and others. The addendum establishes data ownership rights, stating the public jurisdiction owns all related data and limits service provider access. It mandates the service provider to implement administrative, technical, and physical security measures to protect personal and non-public data, comply with applicable federal and state privacy laws, and support multi-factor authentication. The document also requires compliance with Payment Card Industry Data Security Standard (PCI DSS) if payment cardholder information is handled. This addendum supplements the underlying contract to ensure data privacy and security in SaaS engagements.
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PDF, High priority: read this first2 pages · rfq
HighAI Summary for WV-43 Request for Quotations for Adobe Acrobat Pro Subscriptions: This document is a Request for Quotations (RFQ) issued by the West Virginia Department of Health, Health Facilities, and Human Services for 101 one-year subscriptions of Adobe Acrobat Pro or equivalent. It includes vendor instructions, mandatory terms, bid submission guidelines, and contact information for questions. The RFQ emphasizes compliance with the Agency Master Terms and Conditions and requires signed bids to be submitted by the specified deadline. Questions must be submitted by July 20, 2026, and bids can be faxed or submitted via West Virginia Oasis, but not by email.
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PDF, High priority: read this first18 pages · procedure
HighAI Summary for WV DH Health Incident Reporting Procedure OP-30: This document is the West Virginia Department of Health, Health Facilities, and Human Services Office of Management Information Services Procedure OP-30, revised February 10, 2025. It outlines the incident reporting and response procedures for security breaches involving sensitive information such as PII, PHI, SSA data, PCI data, and FTI. The procedure applies to all authorized system users including employees, contractors, and consultants. It details the types of incidents to report, the responsibilities of users and management, and the required reporting timelines and contacts, including WVOT, OMIS, CMS, IRS, and SSA. The document emphasizes immediate reporting within 15 minutes of discovery and provides instructions for critical incidents, including contact information and reporting forms.
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PDF, High priority: read this first9 pages · contract-document
HighAI Summary for WV State Government HIPAA Business Associate Addendum: This document is the HIPAA Business Associate Addendum for the State of West Virginia, effective as of the date of execution. It establishes responsibilities between the State Agency and the Business Associate regarding the handling of Protected Health Information (PHI) under HIPAA and the HITECH Act. The Addendum defines key terms, outlines permitted uses and disclosures of PHI, and specifies the obligations of the Associate to safeguard PHI, limit disclosures, and comply with federal privacy and security regulations. It is intended to bring the underlying Agreement into compliance with HIPAA requirements.
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XLSX, Low priority1 page · pricing-page
LowAI Summary for ARFQ MIS2700000001 Pricing Page: This document is a pricing page for ARFQ MIS2700000001. It includes a table listing a description of items, estimated quantities, unit prices, and grand totals. The example item listed is an Adobe Acrobat Pro subscription or equal, with an estimated quantity of 101 but no unit price or total provided. The document also contains placeholders for the date the bid was submitted and vendor signature and printed name. The document appears to be part of a bid or request for quotation process, focusing on pricing details.
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PDF, Low priority6 pages · other
LowAI Summary for Attachment H - WV Data Bridge Informational Guide: Attachment H provides an informational guide on the WV Data Bridge and its integration with various West Virginia health data systems as of 2024. It details current data systems including NBS, SIIS, WVORS, ICAR, WVHIN, and others, describing their roles in disease surveillance, immunization, outbreak reporting, and vital statistics. The document highlights success stories such as vaccine breakthrough reporting during COVID-19, the transition from ChexOut to NBS, automation improvements in the Respiratory Virus Dashboard, and hepatitis C point of care testing data automation. The guide emphasizes the WV Data Bridge's role in streamlining data integration, automating workflows, and enhancing public health reporting efficiency.
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