Custodial Services for Nicholls State University Mandatory Pre-Bid 05/14/2026 1:30PM Purchasing Dept Conf Room

Nicholls State University is soliciting custodial services for its academic buildings, residence halls, stadiums, and auxiliary facilities under solicitation number 50008-SB01922, with a mandatory pre-bid meeting scheduled for May 14, 2026, at 1:30 PM in the Purchasing Department Conference Room. The contract, which will have a firm fixed-price structure with an estimated total value of $271,263.71, encompasses daily, weekly, and emergency cleaning tasks across all campus locations in Thibodaux, Louisiana, including restroom sanitization, waste removal, vacuuming, mopping, graffiti removal, glass cleaning, and post-event stadium cleanup. Performance is expected to begin upon award and continue for a maximum of 12 months, with delivery and acceptance occurring F.O.B. the university campus, where title passes upon receipt. All work must comply with university policies, OSHA and EPA regulations, and the institution’s no-smoking campus directive, with the contractor responsible for providing all labor, tools, equipment, and approved cleaning supplies such as Ecolab products. The solicitation requires strict compliance with mandatory conditions, including a background check on all personnel—including criminal history and sex offender registry verification—with at least one full-time supervisor present at all times during work hours and four designated backups available. Subcontracting is strictly prohibited, and the contractor must be properly licensed by the Louisiana Secretary of State and maintain minimum insurance coverage of $1 million for commercial general liability and automobile liability, naming the university as an additional insured with a waiver of subrogation. Bidders must submit sealed proposals electronically via email to bids@nicholls.edu by 3:00 PM Central Time on May 28, 2026, using official forms, with original ink or DocuSign™ signatures, and must include descriptive literature for any non-exact items. The evaluation is based on a Lowest Price Technically Acceptable model, where responsiveness and compliance with all requirements are prerequisites for award, with the contract going to the lowest qualified bidder. Failure to meet even one mandatory condition, including submission of UEI, anti-boycott certification, or suspension/debarment statement, will result in rejection. All work must be performed by direct employees, with personnel substitutions requiring prior written approval and documentation. The university reserves the right to reject any or all bids, and claims for damages or liability arising from the contractor’s performance are the sole responsibility