Custodial Supplies

Northside Independent School District (NISD) is soliciting sealed bids for custodial supplies under RFP 2026-071, with proposals due by June 4, 2026, at 11:00 AM Central Time via the Bonfire procurement portal. This contract replaces the expiring RFP 2025-091 and requires all vendors to resubmit responses to remain eligible for future business. Proposals must be submitted as individual signed PDF files organized into distinct volumes, including a technical response with a cover letter, executive summary, company information, pricing sheets, insurance certifications, and multiple compliance forms such as the Vendor Certification, EDGAR Certification, Conflict of Interest Questionnaire, and Certificate of Interested Parties. Failure to adhere to the required format, including submission of non-PDF files or exceeding the one-page limit for the cover letter or executive summary, will result in a non-responsive bid. All deliveries must be made F.O.B. Destination to NISD-designated locations in San Antonio, Texas, with freight prepaid and included in pricing. Packaging must comply with commercial standards, including permanent labeling of vendor and consignee details, purchase order and bid numbers, and container sequencing; palletized shipments of 20 cases or more must meet specified handling requirements. The evaluation process uses a best value trade-off approach, weighting purchase price at 30%, alignment with district needs at 25%, quality at 15%, long-term cost at an unspecified but implied level, reputation at 5%, and prior relationship with the district at 5%. Award is not guaranteed to the lowest bidder. Vendors must demonstrate compliance with state and federal regulations, including OSHA standards, provision of Material Safety Data Sheets, and adherence to the Buy America Act and Byrd Anti-Lobbying Amendment where applicable. All employees with direct student contact must pass criminal history background checks as mandated by Texas Education Code. Subcontracting requires prior written approval, and performance and payment bonds are required for contracts exceeding $100,000 and $25,000 respectively. Insurance must name NISD as additional insured, and failure to meet this requirement will disqualify the proposal. A 90-day transition extension may be exercised following contract expiration. Invoices must be submitted to the District’s Accounts Payable Department with correct purchase order references, and tax charges are excluded due to the district’s exemption status. No specific contract value is stated, but