D--Database Consultant Svcs

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) Code is 518210, Data Processing, Hosting, and Related Services, and the small business size standard is $32.5 M. Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See Internet Site https://www.sam.gov/portal/public/SAM/). Potential Offerors must also have a current Online Representations and Certification Application on file with SAM. Service Disabled Veteran Owned and Veteran Owned Small Businesses must be registered and verified in the Department of Veterans Affairs Vendor Information Pages (VIP) (See Internet Site https://www.vip.vetbiz.gov/). Brief Description of Services General Information. The Department of Veterans Affairs Palo Alto Health Care System (VAPAHCS) Polytrauma System of Care (PSC) provides excellent veteran-centered patient care using by evidence-based research and practice and driven by data-driven decisions. In 2013, an initiative was taken to create a PSC database to collect relevant information about the patients and stakeholders of the PSC. This database was developed with all internal stakeholders including the Associate Chief of Staff, Program Directors, and key staff so that this database could meet the program needs for VA Central Office, Commission on Accreditation of Rehabilitation Facilities (CARF), and daily internal tracking and reporting. Since 2014, this database has been utilized for several reporting mechanisms. The structure of the database: Population: All patients referred to receive care under the services below Program-specific data entry screens and elements: 1.1.1 Inpatient: Polytrauma Rehabilitation Center/Comprehensive Rehabilitation Center (PRC/CRC), and Polytrauma Transitional Rehabilitation Program (PTRP) 1.1.3 Outpatient: Polytrauma Network Site (PNS) 1.1.4 Case management: Operation Enduring Freedom/Operation Iraqi Freedom/Operation New Dawn (OEF/OIF/OND) 1.1.5 Other programs: Regional Amputation Center (RAC), Spinal Cord Injury (SCI), and Physical Medicine and Rehabilitation (PM&R), and Headache Center for Excellence. The contractor will work: 2.2.1 -- 80 hours Initial work hours. The initial 80 work hours will include preparing for working with VA data, assessment of the database and an upgrade the database to meet current needs. This initial time will include adding to the database new data elements as directed by the programs. 2.2.2. 80 hours -- Development of Headache Center module. These 40 hours will include development of a module focused on all data needs and management of the Headache Center of module. This will include the assessment and implementation of import capabilities from other software related to technology/medical device being utilized. 2.2.3 -- 320 hours maintenance of database. Every quarter (4 times a year) at 40 hours each the Database Consultant will update and maintain the database. 2.2.4 80 hours database adhoc requirements. This will include additional needs for the PSC: development/maintenance within the database, import/export/merge of data, technical support, data management consultation. Scope of Work Contractors Tasks and Responsibilities The Database Consultant will assess and document the structure of the database (front end and back end) in its current state. S/he will provide document its structure and provide recommendations as to maintenance needs. The Database Consultant will meet with key program personnel to develop individualized specific requirements to meet the needs of the programs, which may include creating new data entry screens and reports. The Database Consultant will update the database per program-specific requirements and deploy the updated database per requirements for programs. This includes any training, technical support, and customer service required. Quarterly, the Database Consultant will meet with the key program personnel and determine any upgrades and changes to the database and will upgrade the database accordingly. Any upgrades or changes to the database will be documented by the Database Consultant. The Database Consultant will develop database capabilities to address needs for projects, reports, adhoc inquiries and research within MS Access or another MS product. This includes: import from technology/medical devices utilized by the PSC and Headache Center, and export/merging of data for storage and analysis. The Database Consultant will have access to patient identifying information. The Database Consultant will complete all VA Annual Mandatory Trainings which include but not limited to the following: VA Privacy and Information Security Awareness; Privacy and Health Insurance Portability and Accountability Act (HIPAA) Training; Safety; Security; Compliance and Business Integrity; Compliance and Business Integrity (CBI) Awareness; and Prevention of Workplace Harassment also known as No FEAR. 4.0 Implementation Plan 4.1 The implementation plan (IP) shall include an orientation of the current databases, reviewing program information, review of roles and responsibilities, meeting with the key database stakeholders, and completion of all necessary trainings. 4.1.1 A written and electronic draft of the detailed, customized IP shall be submitted to the COR within fifteen (15) workdays of the Organizational Assessment Briefing as stated in PWS 3.0. The final IP shall be submitted to the COR within ten (10) workdays after submission of the draft plan. 5.0 Type of Contract. The period of performance will be indicated in the contract price schedule and/or on the 1449. 5.1 This is an option year contract; The contract will be awarded at the base year, all other years 2-4 are option years. 6.0 Expected Outcomes. The expected outcomes of the Database Consultant and the database are: 6.1 Developing a database and infrastructure that aligns with the needs of the service programs 6.2 Developing an understanding of the various service departments and their data needs 6.3 Meeting and providing technical support/consultation with key staff for database development and upgrades and providing recommendations for data structure and reporting 6.4 Maintain and upgrading a database that will provide utility to the services not only as a sustainable data repository, but also as reporting mechanism. 8.0 Contractor Qualifications 8.1 Bachelor s Degree or Trainings as related to database development 8.1.1 At least 5 years of experience developing and maintaining databases for an external organization. 9.0 Government Furnished Equipment (GFP) 9.1 The VAPAHCS will provide office/treatment space and additional equipment as needed (e.g., computers) to complete duties. VAPAHCS will provide technical assistance as necessary. 9.2 Damage to Government Property: The Contractor shall be responsible for any damage to government furnished equipment and property. This includes but is not limited to: audiovisual equipment including speakers, projectors and projection screens; computers; VA furnished equipment; furniture; walls and baseboards; and other interior and exterior surfaces. 10.0 Contractor Furnished Equipment/Property 10.1 The Contractor shall provide the necessary labor, travel, equipment, tools, parts, supplies, and materials to perform the work. The Government shall not be obligated to provide any equipment, tools, parts, or materials. End of summary scope description Capability Statement The Government requests that interested parties provide the following capability information to the Contract Specialist, Parvinder Brar by email at: contact@example.gov by 2PM PST August 16, 2019: (a) Business Size (Large/Small) (b) Business Socio-Economic Status (SDVOSB, WOSB, 8(a), HUBZone, etc.) (c) SAM record (www.sam.gov) (d) VIP record (SDVOSB/VOSB firms only) (https://www.vip.vetbiz.gov/) (e) DUNS number (f) Ability and experience in managing similar projects. Include general information and technical background describing your firm's experience on contracts requiring similar efforts to meet the program objectives. (g) List of Projects (Government and Commercial) that are similar in scope and size. (h) Anticipated Teaming Arrangements (if any). If subcontracting, demonstrate that you are meeting the limitations on subcontracting per FAR 52.219-14 for Small Businesses; VAAR 852.219-74 for SDVOSB/VOSB. (i) GSA Contract Number if applicable. (j) Copies of any training certificates or licenses applicable to the scope of work. Provide evidence contractor personnel have a bachelor s degree or trainings as related to database development and at least 5 years of experience developing and maintaining databases for an external organization. Interested parties shall not submit more than 10 single-sided, type-written pages using 12-point font or larger. Published literature may be any number of pages. The Government will use this information when determining its business type decision. This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement. - - *Failure to provide the information requested above (items (a) (j)) will be considered non-responsive and will not be considered a viable source.