D -- Integrate Forms AF332, AF813, and AF103 into GeoBase and Microsoft Outlook Programs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Reference number F1B3R27241A001 is hereby issued as a Request for Quote. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-18 5 July 07. This acquisition is under North American Industry Classification Standards (NAICS) code 511210,STATEMENT OF WORK (SOW) STATEMENT OF WORK FOR THE INSTALLATION OF THE AUTOMATED AF FORMs 332, 813, AND 103 SYSTEMS AT ALTUS AFB The purpose of this Statement of Work is to automate and integrate Air Force Forms 332, 813, and 103 with Altus? GeoBase and Microsoft Outlook programs. This automation offer the following benefits: web-based input and coordination of all 3 AF Forms, map attachment and tie-in to the installation GeoBase system, automatic routing of the AF Forms using MS Outlook email, electronic archiving of the data to allow quick retrieval and status reporting. To achieve this automation, the following tasks need to be performed. Task 1 ? Identify Workflow Processes The contractor will travel to Altus AFB to host a kick-off meeting to describe the applications and identify and document the workflows associated with the following activities: ? The Work Request Review process using AF Form 332 ? The Environmental Impact Analysis Process (EIAP) review process using AF Form 813 ? The Work Clearance review (aka Digging Permit) process using AF Form 103 In addition to gaining an understanding of their work flow processes, the contractor will also collect site specific primary and secondary point of contact information (names, organizations, phone numbers, e-mail addresses) to be incorporated into each application. Task 2 ? Configure and Install the Automated AF Form Systems The contractor will take the information collected during Task 1 and use it to modify and configure the existing three application programs to meet the specific needs of Altus? various workflow process. For the automation of the AF Form 332, the contractor will configure the sequence and timing of review activities among the customer service desk, coordinating agencies, environmental review, estimation, and Work Request Review Panel organizations. For the automation of the AF Form 813, the contractor will configure the organization review process sequence, enter alternate reviewers for each environmental area, and set up final signature authorization. For the automation of the AF Form 103, the contractor will also configure the sequence of organization reviews, incorporate the methodology for site inspection, and set up final signature authorization. The contractor will then travel back to Altus AFB to install and configure the three application programs. These tasks include installing and integrating an updated GeoBase viewer, configuring Altus? Oracle GeoBase database server to accommodate the new applications, installing the three web-based applications, and testing system functionality. Task 3 ? Training Software training will be provided for designated Altus staff following system installation. The contractor will provide a total of 3 training session on the application programs - one training session for each of the 3 automated AF Form applications. The contractor will provide approximately 4 hours training for each application. These training sessions will be conducted in a ?Train-the-Trainer? format and it will be the responsibility of the Altus trainers to train other Altus users in the operation, update, and maintenance of the installed systems. Task 4 ? Follow up and Modification The contractor will provide an additional 20 hours of telephone support to Altus to answer any questions or address any system issues following installation and training. This telephone support will be available to Altus for 60 days following final system installation and training. Task 5 ? Monthly Status Reports The contractor will submit monthly status reports on the 7th workday of each month to the contracting officer and the Base POC. Deliverables: ? An installed automated AF Form 332, 813, and 103 Application Programs linked to Altus? GeoBase ArcIMS Map Services, Oracle database management system, and MS Outlook E-mail system. ? Computer Based Training Materials Acceptance Criteria The Altus POC concurrence and acceptance of the installed application shall constitute completion of the task. Period of Performance A period of performance is expected of at least 120 days. The contractor will complete all requirements, configuration, installation, and training work within 90 days of notice to proceed. The contractor will then provide an additional 30 day period of performance for post installation telephone support. (End SOW). All work shall be performed IAW SOW. Award shall be made only to contractors who have registered with Central Contractor. Registration at: http://www.ccr.gov/ Please send any questions or requests to 97 CONS / LGCB, ATTN: Larry Pruitt 303 J Ave, Bldg. 302 Altus AFB, OK 73523-5132. You may also call P.O.C. at (580) 481-5837, send a fax to (580) 481-5138, or e-mail to: larry.pruitt@altus.af.mil. 97 CONS / LGCB, ATTN: Charles Peterson 303 J Ave, Bldg. 302 Altus AFB, OK 73523-5132. Send a fax to (580) 481-5138, or e-mail to: charles.peterson@altus.af.mil. Telephone bids, will not be processed. Refer to http://farsite.hill.af.mil for full text of clauses and provisions. The following clauses and provisions are incorporated and are to remain in full force in any resultant purchase order: FAR 52.217-5 Evaluation of Options (JUL 90); FAR Clause 52.212-1, Instructions to Offerors--Commercial Items, (SEP 06), FAR clause 52.212-4 (FEB 2007), Contract Terms and Conditions-Commercial Items, FAR clause 52.212-5 DEV, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (JUN 07); Service Contract Act of 1965, As Amended (41 U.S.C.351,et seq.) (JUL 05); FAR 52.222-42 Statement of Equivalent Rates for Federal Hires, (MAY 89), (29 U.S.C. and 41 U.S.C. 351, et seq.), FAR 52.225-13 Restriction on Certain Foreign Purchases (FEB 06); FAR 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration (31 V.S.C. 3332) (OCT 03); 52.252-2 Clauses Incorporated by Reference (FEB 98); 52.253-1, Computer Generated Forms (JAN 91); DFARS Clause 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (APR 07); DFARS 252.232-7003 (MAR 07), Electronic Submission of Payment Request DFARS 252.204-7004 Required Central Contractor Registration (NOV 2003); AFFARS 5352.242-9000 (JUN 2002), Contractor Access to Air Force Installation and Department of Labor Wage Determination 05-2525 Rev 04, Jackson County, Oklahoma and FAR 52.212-4(c) is hereby tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes (such as changes in paying office, appropriation data, etc) which may be changed unilaterally by the Government. Submit a signed and dated offer to 97 CONS/LGCB, 303 Ave J, Bldg. 302, Altus AFB OK 73523-5132 on or before 1600 (04:00 P.M.) CDT, 18 September 2007. Each offeror not registered in ORCA shall include a completed copy of the provisions at FAR clause 52.212-3, Offeror Representations and Certifications - Commercial Items (NOV 2006) and a signed copy of FAR Clause 52.219-28, Post Award Small Business Program Representation (June 2007) with the quotation. Quotations should be emailed to larry.pruitt@altus.af.mil or may be faxed Attn: Larry Pruitt to (580) 481-5138. The government reserves the right to make award on the initial quote without discussions. A Firm-Fixed Price purchase order will be issued in writing.