D17 Refueling remote Sites in Alaska

OMBUDSMAN-NOTICE FOR FILING AGENCY PROTEST It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accounting Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather than filing protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file formal agency protest with the Contracting Officer or Ombudsman. Informal forum with the Ombudsman. Interested parties who believe that Coast Guard procurement is unfair or otherwise defective should first direct their concerns to the cognizant Contracting Officer. If the Contracting Officer is unable to satisfy the concerns, the interested party is encouraged to contract the Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be forwarded to the address below: Commandant (CG-9131) 2100 2nd Street, SW, Room 2606 Washington, D.C. 20593 Telephone (202) 372-3692 Fax: (202) 372-3949 The Request for Quotation number is HSCG79-12-Q-PCR085 and incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-57. This acquisition is unrestricted for offers' business size 1500 employees. The NAICS is 481212. The contract type will be a firm fixed price contract. This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format at FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation to be issued. Proposals are being requested as a written solicitation will not be issued. Purchase order to be awarded shall be under the authority of FAR part 12 "Acquisitions of Commercial Items". The Government proposes to solicit offers for the following services and quantities: DESCRIPTION OF SERVICE: The NDS Radio sites to be fueled are remote sites that are only accessible by helicopter. There is no road access to any of these sites and the weather conditions can vary considerably in any season. Fuel type is propane unless otherwise noted. Typical transportation of fuel to these sites will include the use of a barge and/or helicopter. Full 125 gallon "pickle barrels" are transported by barge to a location near the site and then slung to the remote site by a helicopter rated for that load. A fuel mechanic removes the barrels from the sling and transfers the propane from the pickle barrels to standard 500 gallon propane tanks. This process is repeated until all tanks are at maximum capacity. Offeror must have experience with this type of task due to high risks associated with it. FUEL REQUIREMENT: Fuel Requirement: Contractor shall fuel remote site with propane quantities and delivery date per Attachment 1 requirement. All tanks are to be filled to maximum capacity. Government estimate for fuel amounts should be +/- 10 % for each site, due to the accuracy of the gauges. Contractor shall be prepared to account for this variation by carrying up to 10 % more fuel than fixed requirement calls for to handle this contingency. Contractor shall perform propane leak checks (soap spray or sniffer) on all propane tanks and fuel lines at NDS remote sites, up to the location where fuel line enters generator hut. Leaks found during these inspections shall be isolated and repaired. In the event of an irreparable leak requiring additional cost to repair, notify the Contracting Officer immediately for action to be taken. The Contractor shall record actual gallons of propane delivered to each site on the invoice and tank gauge level percentages before and after filling. All documentation will be delivered to Contracting Officer within one week of work completion. SCHEDULE: PROPANE REFUELING CONTRACT LINE ITEM NUMBERS (CLIN) OFFERORS MAY SUBMIT OFFERS ON ANY OR ALL CLINS. OFFEROR MUST PROVIDE SEPARATE PRICING FOR EACH SITE AND MAY NOT COMBINE TWO OR MORE SITES IN PRICING SCHEDULE. NTE: CLINS 0001A, 0002A, 0003A AND 0004A ARE OPTIONAL AND SHALL ONLY BE UTILZED IN THE EVENT THE QUANTITIES WITHIN THE FIXED PRICE DO NOT REACH MAXIMUM CAPACITY. CONTRACTOR SHALL ONLY BILL FOR ACTUAL AMOUNT USED. CONTRACTOR SHALL BE REQUIRED TO PROIVDE RECEIPTS FOR THESE CLINS. PRICE PER GALLON IS ALL INCLUSIVE OF ALL COSTS ASSOCIATED WITH REFUELING. CLIN 0001: JUNEAU; Duke Island: 700 gallons. Sukkwan Island: 1000 gallons. Cape Fanshaw: 1200 gallons. Zarembo Island: 900 gallons. Mt MacArthur: 1000 gallons. Robert Barron: 2500 gallons. Althorp Peak: 1200 gallons. TOTAL: 8500 gallons Unit price per gal. Unit Price Per gal. $_____________________ Extended Amt. $__________________ CLIN 0001A 900 gallons Unit price per gal. $ ____________ Extended Amt. $ _________________ CLIN 0002: KODIAK; Bede Mt: 1000 gallons. Raspberry Island: 1400 gallons. Cape Gull: 900 gallons. Sitkinak Dome: 1200 gallons. Marmot Island: 800 gallons. Rugged Island: 700 gallons. Akhiok: 50 gallons (diesel) TOTAL: 6000 gallons propane Unit price per gal. $ ____________ Extended Amt. $_________________ 50 gallons diesel Unit price per gal. $ ___________ Extended Amt. $ ______________ CLIN 0002A: 600 gallons propane Unit price per gal. $ _________________ Extended Amt. $ __________________ CLIN 0003: VALDEZ; Naked Island: 2700 gallons Point Pigot: 2200 gallons TOTAL: 4900 gallons Unit price per gal. $ ______________ Extended Amt. $ __________________ _________ CLIN 0003A: 500 gallons Unit price per gal. $ ________________ Extended Amt. $ ____________________ CLIN 0004: TUKLUNG Fuel Location QTY (Gal) Unit Price Price per gallon delivered Tuklung 900 gal $ _________________ Entended Amt. $ _________________ CLIN 0004A 100 gallons Unit price per gal. $ _____________ Extended Amt. $ ___________________ DELIVERY START/COMPLETION DATES: The Contractor shall commence work immediately upon award and complete no later than 31 July 2012, weather permitted. In the event the contractor is unable to complete the entire job within the specified time frame due to weather delays notification to the Contracting Officer shall be made immediately. CLAUSES: The following FAR provisions apply to this acquisition: FAR 52.212-1 Instruction to Offers Commercial Items, FAR 52.212-2 Evaluation-Commercial Items, FAR 52.212-3 Offeror Representations and Certifications and Certifications Commercial Items, all offerors are to include with their offer a completed copy of the Representatives and Certifications or go on line an complete https://orca.bpn.gov.. FAR 52.212-4, Contract Terms and Conditions Commercial Item. (p) Limitation of Liability, is revised to read: LIABILITY a. The Contractor shall be liable for and shall at all times defend, indemnify and hold harmless the Government, its officers, enlisted personnel, agents and employees from and against any all loss, damage or injury, including property damage, personal injury and death, which may be sustained by any person or persons, whether they be employees, agents, or representatives of the parties hereto, or third persons, as a result of the Contractors performance of this contract. The Contractor shall also be liable for and shall at all times defend, indemnify and hold harmless the Government, is officers, enlisted personnel, agents and employees from and against any and all public or private environmental claims or liabilities shall include but not be limited to civil and criminal penalties, natural resource damages, response costs, cleanup and remediation, damage to Government and third party property, and any other third party liability. b. In the event any such claim or demand is made upon the Government, its officers, enlisted personnel, agents or employees, or in the event any suit therefore is instituted, the Government shall give immediate notice of such claim or suit to the Contractor and will refrain from any payment or demand with respect to such claim or suit without first allowing the Contractor a reasonable opportunity to resolve the claim. The Contractors liability under this clause shall include reimbursement to the Government, its officers, enlisted personnel, agents and employees for any judgments, payments or litigation expenses occasioned to them in connection with claims, demands or suits of which notice has been given by the Government. c. The Contractor releases the Government, its officers, enlisted personnel, agents and employees from any liability for any loss, damage or injury, which may be sustained by the Contractor in the performance of this contract. d. Notwithstanding any other provisions of this clause, the Contractor shall not be liable for or required to defend, indemnify, hold harmless or release the Government, its officers, enlisted personnel, agents and employees for any judgment, payments or expenses arising out of and to the extent of the gross negligence, willful misconduct or criminal acts of the Government, its officers, enlisted personnel, agents or employees. IMPORTANT NOTICE: FAR 52-232-33 (Payment by Electronic Funds transfer Central Contractor Registration, May 1999) mandatory requirement for contractors to be registered in the CCR Database. CONTRACTORS MAY REGISTER ONLINE AT HTTP://WWW.CCR.GOV/. IT IS MANDATORY TO OBTAIN A DUNS NUMBER PRIOR TO REGISTERING. CONTRACTORS SHALL CALL DUN& BRADSTREET (1-800-333-0505) TO OBTAIN. AWARD CANNOT BE MADE UNLESS REGISTERED Addendum to FAR 52.212-1, Instructions to Offerors - Commercial Items (Jun 2008): Offerors shall submit a copy of their FAA certification and certification for sufficient load capacity and past performance information as required by paragraph (b)(10). FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB1998) 1. FAR 52.228-5 INSURANCE-WORK ON A GOVERNMENT INSTALLATION (JAN 1997) Worker's compensation and employer's liability, General liability ($500,000.00 per occurrence) Automobile Liability (Policies shall provide coverage of at least $200,000.00 per person and $500,000.00 per occurrence for bodily injury and $20,000.00 per occurrence for property damage) Aircraft Liability (Policies shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater. THE FOLLOWING HOMELAND SECURITY ACQUISITION REGULATION CLAUSES ARE INCORPORATED BY REFERENCE: CLAUSE TITLE 3052.222-90 LOCAL HIRE (JUN 2006) 3052.223-90 ACCIDENT & FIRE PREVENTION (DEC. 03) 3052.228-70 INSURANCE (DEC 2003) 3052.242-71 DISSEMINATION OF CONTRACT INFORMATION (DEC. 03) The following clauses cited in FAR 52.212-5 are applicable to this acquisition; FAR 52.203-6 Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 2553g and 10 U.S.C. 2402); FAR 52.222-3 Convict Labor (E.O. 11755); FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.219 -4 Notice of Evaluation preference for HUBZone Small Business Concerns if offer elects to waive indicate in Offer. (15USC 657a), FAR 52.222-26, Equal Opportunity (E.O. 11246); FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and other Eligible Veterans (38 U.S.C. 4212); FAR 52.222-36 Affirmative Action for Workers with Disabilities (29 U.S.C. 793); FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (38 U.S.C. 4212); FAR 52.225-13 Restriction on Certain Foreign Purchases (Mar 200505), FAR 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration (31 U.S.C. 3332); FAR 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (E.O. 13201); FAR 52.222-41, Service Contract Act of 1965, As Amended (41 U.S.C. 351, et seq.); FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (29 U.S.C. 206 AND 41 U.S.C. 351, et seq.) (Vessel Operator $217.32/dy, Deckhand $136.20/dy and fuel Distribution System Mechanic $31.43/hr; Helo Pilot $135.00 ,hourly rates). The Department of Labor Wage Determination No. 2005-2017-Revision No. 15, dtd 13 Jun 2011 apply, and the full text of any clauses reference above are available from the Contracting Officer or may be accessed electronically at: http://www.arnet.gov/far. SPECIAL NOTE: FAR 52.212-2 EVALUATION COMMERCIAL ITEMS (JAN 1999) The Government will award one or more firm-fixed price contracts resulting from this synopsis/solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be more advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: FAA certifications and certification for sufficient load capacity are pass or fail, Past Performance is approximately equal to price. 1) Price: Will be the evaluated in accordance with FAR 15.404-1(b). 2) Past Performance: Will be evaluated on the quality and relevancy of previous experience. The offeror is required to identify past or current contracts for efforts similar to all services relevant to this Propane Refueling requirement. Offerors are to submit three (3) relevant references. Provide as a minimum the following applicable information: Contract number, type of service involved, contract type (fixed price, time & material), total dollar amount, procuring activity or firms complete name, include addresses, telephone numbers and the point of contact. Past Performance will look at relevant experience, responsiveness, resources, quality and consistency of services, competence customer satisfaction, management adequate oversight. Relevance is specific experience with coordinating scheduling, and performing propane refueling by helicopter on remote mountaintops in the Alaska using 125 gallon Pickle Barrels. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.