D22 Aeronautical Chart Printing (RFQ 2117)

SPECIFICATIONS AND PRICING1. description: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide the 2026-2027 Ohio Aeronautical Charts for use by the Ohio Department of Transportation Office of Aviation. 2. quantity: 4,000 3. unit PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage by the corresponding unit price.4. specifications: A. SIZE: 31” x 34-1/2” flat, folded to approximately 6-1/4” x 11-1/2”. B. STOCK: Charts shall be printed on 27# High Wet Strength Map Paper, non-Rag, Sulfite-sulfate, free from unbleached or ground wood pulp, and shall meet U.S. Government Printing Office Paper specifications for JCP E20. No Substitutions will be allowed. This paper is exempt from the Grade Finders Requirement. LIST PAPER MANUFACTURER AND BRAND. PRESSWORK: Shall print offset. Prints two sides, head-to-head, heavy coverage, tight registration. PROCESS: 4/C, CYMK, process color inks over 4/C, CYMK process color inks, for a total of 4 color inks over 4 color inks. The state’s Search & Rescue (SAR) grid will remain a separate process black overprint. FOLDING: 34-1/2" side accordion fold to 6-1/4", right angle, 31" side fold 1/3, 1/3 to 11-1/2". SUMMARY: 350 charts with State Search & Rescue grid overlay: 100 flat and 250 folded. Balance of charts: 100 flat, with the remaining quantity to be folded.G. SUPPLIED TO VENDOR: High-Resolution .pdf files of the information and artwork will be provided; the chart content is the responsibility of the vendor. Return all state supplied materials to the proof to person. All materials furnished to or prepared by the successful bidder shall become the property of the Ohio Office of Aviation upon completion of the contract. PROOF: Five color proofs required. Four unfolded (flat) color match proofs, two with the state SAR grid, two without and one additional proof folded as representative of the finished product. Proofs shall be delivered to: George Poulos, ODOT – Office of Aviation, 2829 West Dublin-Granville Road, Columbus, OH 43235. If the vendor wishes a proof to be returned by Next Day Air, a completed return shipping label charged to the vendor’s account shall be provided with the proof(s).J. PACKAGING: Charts shall be packed in suitable like cartons and labeled with title and quantity. ADDITIONAL SPECIFICATIONS: General Design & Content: Charts to be similar in appearance and form to U.S. Government Sectional Aeronautical Charts. The map side is to consist of a four-on-four color aeronautical chart of the State of Ohio at a scale of 1:500,000. Back side of chart to consist of four-on-four color, with the Cleveland and Cincinnati Class B Airspace Charts, full color front and back cover photos and other information to be supplied by the State.Cartographic Specs: The full state map content, detail, type size and line weights will adhere to U.S. Governmental Sectional specification. Aeronautical information shall be as portrayed on U.S. Government Sectional charts with accuracy and currency of the information to be the responsibility of the Contractor. The State requires that all aeronautical information and tall tower information shall be current to a date of at least 30 days from the date the chart is printed. The latest U.S. Government Sectional Charts will be used as the current source of drainage, cities, railroads, towers, and other obstructions to flight. Additional Requirements: Vendor to supply via electronic transfer, digital copies of the following:High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Front. Low-Resolution, .pdf file of the Ohio Aeronautical Chart, Front.High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Back.Low-Resolution, .pdf file of the Ohio Aeronautical Chart, Back.High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Back with Search and Rescue Grid.High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart Search & Rescue Grid.High-Contrast, Georeferenced .kml file of the Ohio Aeronautical Chart Search & Rescue Grid. Right of Inspection: The ODOT Office of Aviation reserves the right to inspect at any time on contractor’s premises all materials and processes being used in connection with the production of the Ohio Aeronautical Chart. Proof of Ability: To merit consideration, bidding contractors are required to submit samples of aeronautical charts produced by them for other States. Bidders shall also SPECIFICATIONS AND PRICING1. description: The purpose of this Request for Quote (RFQ) is to obtain a contractor to provide the 2026-2027 Ohio Aeronautical Charts for use by the Ohio Department of Transportation Office of Aviation. 2. quantity: 4,000 3. unit PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the RFQ, the state will multiply the estimated usage by the corresponding unit price.4. specifications: A. SIZE: 31” x 34-1/2” flat, folded to approximately 6-1/4” x 11-1/2”. B. STOCK: Charts shall be printed on 27# High Wet Strength Map Paper, non-Rag, Sulfite-sulfate, free from unbleached or ground wood pulp, and shall meet U.S. Government Printing Office Paper specifications for JCP E20. No Substitutions will be allowed. This paper is exempt from the Grade Finders Requirement. LIST PAPER MANUFACTURER AND BRAND. PRESSWORK: Shall print offset. Prints two sides, head-to-head, heavy coverage, tight registration. PROCESS: 4/C, CYMK, process color inks over 4/C, CYMK process color inks, for a total of 4 color inks over 4 color inks. The state’s Search & Rescue (SAR) grid will remain a separate process black overprint. FOLDING: 34-1/2" side accordion fold to 6-1/4", right angle, 31" side fold 1/3, 1/3 to 11-1/2". SUMMARY: 350 charts with State Search & Rescue grid overlay: 100 flat and 250 folded. Balance of charts: 100 flat, with the remaining quantity to be folded.G. SUPPLIED TO VENDOR: High-Resolution .pdf files of the information and artwork will be provided; the chart content is the responsibility of the vendor. Return all state supplied materials to the proof to person. All materials furnished to or prepared by the successful bidder shall become the property of the Ohio Office of Aviation upon completion of the contract. PROOF: Five color proofs required. Four unfolded (flat) color match proofs, two with the state SAR grid, two without and one additional proof folded as representative of the finished product. Proofs shall be delivered to: George Poulos, ODOT – Office of Aviation, 2829 West Dublin-Granville Road, Columbus, OH 43235. If the vendor wishes a proof to be returned by Next Day Air, a completed return shipping label charged to the vendor’s account shall be provided with the proof(s).J. PACKAGING: Charts shall be packed in suitable like cartons and labeled with title and quantity. ADDITIONAL SPECIFICATIONS: General Design & Content: Charts to be similar in appearance and form to U.S. Government Sectional Aeronautical Charts. The map side is to consist of a four-on-four color aeronautical chart of the State of Ohio at a scale of 1:500,000. Back side of chart to consist of four-on-four color, with the Cleveland and Cincinnati Class B Airspace Charts, full color front and back cover photos and other information to be supplied by the State.Cartographic Specs: The full state map content, detail, type size and line weights will adhere to U.S. Governmental Sectional specification. Aeronautical information shall be as portrayed on U.S. Government Sectional charts with accuracy and currency of the information to be the responsibility of the Contractor. The State requires that all aeronautical information and tall tower information shall be current to a date of at least 30 days from the date the chart is printed. The latest U.S. Government Sectional Charts will be used as the current source of drainage, cities, railroads, towers, and other obstructions to flight. Additional Requirements: Vendor to supply via electronic transfer, digital copies of the following:High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Front. Low-Resolution, .pdf file of the Ohio Aeronautical Chart, Front.High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Back.Low-Resolution, .pdf file of the Ohio Aeronautical Chart, Back.High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Back with Search and Rescue Grid.High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart Search & Rescue Grid.High-Contrast, Georeferenced .kml file of the Ohio Aeronautical Chart Search & Rescue Grid. Right of Inspection: The ODOT Office of Aviation reserves the right to inspect at any time on contractor’s premises all materials and processes being used in connection with the production of the Ohio Aeronautical Chart. Proof of Ability: To merit consideration, bidding contractors are required to submit samples of aeronautical charts produced by them for other States. Bidders shall also submit a description of their facilities for the gathering and dissemination of aeronautical information as a part of their everyday business to demonstrate their ability to produce a state aeronautical chart with the quality and technical accuracy required by the Ohio Department of Aviation. Bidding contractors must also have the ability to send and receive materials via the internet.5. delivery: requested On or before June 15, 2026. Delivery shall be made no more than thirty (30) days after receipt of final proof. Please contact George Poulos prior to delivery 614-387-2383. ship to:ODOT Office of Aviation Attn: George Poulos2829 W. Dublin Granville Rd.Columbus, OH 43235 submit a description of their facilities for the gathering and dissemination of aeronautical information as a part of their everyday business to demonstrate their ability to produce a state aeronautical chart with the quality and technical accuracy required by the Ohio Department of Aviation. Bidding contractors must also have the ability to send and receive materials via the internet.5. delivery: requested On or before June 15, 2026. Delivery shall be made no more than thirty (30) days after receipt of final proof. Please contact George Poulos prior to delivery 614-387-2383. ship to:ODOT Office of Aviation Attn: George Poulos2829 W. Dublin Granville Rd.Columbus, OH 43235
Lowest and Responsible Bidder will be awarded
Printing
Items I1_000001 | Required Item | Aeronautical Charts | Please see bid specs or header of solicitation for more information | Estimated usage: 4,000.00000 | Unit: AMT
Inquiries Inquiry 90432 | It has come to my attention that the bid specifications on the solicitation appear to have been duplicated or otherwise read in an unclear manner. I have attached the specifications via word document, and they also appear below:SPECIFICATIONS AND PRICING1. description: The purpose of this Request for Quote (RFQ) is to obtain a contractor to provide the 2026-2027 Ohio Aeronautical Charts for use by the Ohio Department of Transportation Office of Aviation. 2. quantity: 4,000 3. unit PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the RFQ, the state will multiply the estimated usage by the corresponding unit price.4. specifications: A. SIZE: 31” x 34-1/2” flat, folded to approximately 6-1/4” x 11-1/2”. B. STOCK: Charts shall be printed on 27# High Wet Strength Map Paper, non-Rag, Sulfite-sulfate, free from unbleached or ground wood pulp, and shall meet U.S. Government Printing Office Paper specifications for JCP E20. No Substitutions will be allowed. This paper is exempt from the Grade Finders Requirement. LIST PAPER MANUFACTURER AND BRAND. PRESSWORK: Shall print offset. Prints two sides, head-to-head, heavy coverage, tight registration. PROCESS: 4/C, CYMK, process color inks over 4/C, CYMK process color inks, for a total of 4 color inks over 4 color inks. The state’s Search & Rescue (SAR) grid will remain a separate process black overprint. FOLDING: 34-1/2" side accordion fold to 6-1/4", right angle, 31" side fold 1/3, 1/3 to 11-1/2". SUMMARY: 350 charts with State Search & Rescue grid overlay: 100 flat and 250 folded. Balance of charts: 100 flat, with the remaining quantity to be folded.G. SUPPLIED TO VENDOR: High-Resolution .pdf files of the information and artwork will be provided; the chart content is the responsibility of the vendor. Return all state supplied materials to the proof to person. All materials furnished to or prepared by the successful bidder shall become the property of the Ohio Office of Aviation upon completion of the contract. PROOF: Five color proofs required. Four unfolded (flat) color match proofs, two with the state SAR grid, two without and one additional proof folded as representative of the finished product. Proofs shall be delivered to: George Poulos, ODOT – Office of Aviation, 2829 West Dublin-Granville Road, Columbus, OH 43235. If the vendor wishes a proof to be returned by Next Day Air, a completed return shipping label charged to the vendor’s account shall be provided with the proof(s).J. PACKAGING: Charts shall be packed in suitable like cartons and labeled with title and quantity. ADDITIONAL SPECIFICATIONS: General Design & Content: Charts to be similar in appearance and form to U.S. Government Sectional Aeronautical Charts. The map side is to consist of a four-on-four color aeronautical chart of the State of Ohio at a scale of 1:500,000. Back side of chart to consist of four-on-four color, with the Cleveland and Cincinnati Class B Airspace Charts, full color front and back cover photos and other information to be supplied by the State.Cartographic Specs: The full state map content, detail, type size and line weights will adhere to U.S. Governmental Sectional specification. Aeronautical information shall be as portrayed on U.S. Government Sectional charts with accuracy and currency of the information to be the responsibility of the Contractor. The State requires that all aeronautical information and tall tower information shall be current to a date of at least 30 days from the date the chart is printed. The latest U.S. Government Sectional Charts will be used as the current source of drainage, cities, railroads, towers, and other obstructions to flight. Additional Requirements: Vendor to supply via electronic transfer, digital copies of the following:High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Front. Low-Resolution, .pdf file of the Ohio Aeronautical Chart, Front.High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Back.Low-Resolution, .pdf file of the Ohio Aeronautical Chart, Back.High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Back with Search and Rescue Grid.High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart Search & Rescue Grid.High-Contrast, Georeferenced .kml file of the Ohio Aeronautical Chart Search & Rescue Grid. Right of Inspection: The ODOT Office of Aviation reserves the right to inspect at any time on contractor’s premises all materials and processes being used in connection with the production of the Ohio Aeronautical Chart. Proof of Ability: To merit consideration, bidding contractors are required to submit samples of aeronautical charts produced by them for other States. Bidders shall also submit a description of their facilities for the gathering and dissemination of aeronautical information as a part of their everyday business to demonstrate their ability to produce a state aeronautical chart with the quality and technical accuracy required by the Ohio Department of Aviation. Bidding contractors must also have the ability to send and receive materials via the internet.5. delivery: requested On or before June 15, 2026. Delivery shall be made no more than thirty (30) days after receipt of final proof. Please contact George Poulos prior to delivery 614-387-2383. ship to:ODOT Office of Aviation Attn: George Poulos2829 W. Dublin Granville Rd.Columbus, OH 43235 | Answer: Please see below | Answered: 6/2/2026 Inquiry 90443 | For submitting similar samples from work we've done for other states, how would you like that submitted? should we mail to: George Poulos at the ODOT office of Aviation as well? | Answer: Proofs should be mailed to the following address:George Poulos, ODOT – Office of Aviation, 2829 West Dublin-Granville Road, Columbus, OH 43235.Please also note:If the vendor wishes a proof to be returned by Next Day Air, a completed return shipping label charged to the vendor’s account shall be provided with the proof(s). | Answered: 6/2/2026