DA10--Vaultara License Renewal and Support for the Veterans Integrated Service Network (VISN) 20, Vancouver, WA Multiple sites within VISN 20

10 9 THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The intended contract is a firm-fixed price. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following in support of the Veterans Health Administration, Veterans Integrated Service Network (VISN) 20. VISN 20 includes services areas in Alaska, Idaho, Oregon, and Washington. VISN 20 has a need for a one-year contract for Vaultara software licensing renewal and support services (see requirement information). Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. Potential candidates having the capabilities necessary to provide the stated services at a fair and reasonable price are invited to respond to this Sources Sought Notice via e-mail to Jennifer Robles at contact@example.gov no later than March 6, 2025, 3PM, Mountain Time. No telephone inquiries will be accepted. RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, SAM UEI, and business size; point of contact name, phone number, and e-mail address; whether services are presently offered on a current GSA Federal Supply Schedule contract, NASA SEWP, or any other Federal contract. NAICS Code 513210, $47 Million, is applicable to determine business size standard. Any questions or concerns may also be directed via email to Jennifer Robles at contact@example.gov. REQUIREMENT INFORMATION: Background. The VA Northwest Health Network, Veterans Integrated Service Network (VISN) 20, is responsible for providing health care to Veterans in the states of Alaska, Washington, Oregon, most of the state of Idaho, and one county each in Montana and California. VISN 20 encompasses 135 counties which cover approximately 23% of the United States land mass; 17% of which are classified as health professional shortage areas. 67% of these same counties had a 2001 per capita income below $25,000. There are approximately 1.2 million Veterans living in the Pacific Northwest and Alaska, 18% of whom received VA services. The VISN 20 network of eight (8) health care facilities is comprised of (7) medical centers and one (1) rehabilitation center. Two of the health care facilities are three (3) two-division campuses. These ten (10) health care sites support thirty-six (36) Community Based Outpatient Clinics. Vaultara provides a cloud-based set of applications that provides fast, secure, contact-less access to imaging and medical data for sharing among healthcare partners. Vaultara is used by the VA VISN20 to share medical images and files with outside healthcare providers, veterans, and other VA facilities. The use of Vaultara s applications eliminates the need for writing CD-ROMS, then hand-carrying or mailing the CDs-ROMs, and importing them back into the outside HDO s PACS. This export, distribution, and import process is time-consuming and prone to problems including lost CDs, dysfunctional CDs that cannot be accessed by facilities, failures related to network security or systems incompatibility, and a host of other possible problems. Vaultara s cloud-based solution eliminates these problems. Vaultara and VA acknowledge the need for veterans, other VA facilities, and outside healthcare providers to be able to use Vaultara s technology, and shall be able to do so at no cost to the veteran, VA facility outside of VISN 20, or outside healthcare provider as long as this contract remains valid and active. This contract also provides VISN 20 the ability to connect to an unlimited number of external healthcare providers, VA facilities, and veterans via any method of transaction delivery that Vaultara offers, i.e. via MPN/glider, Ambra and/or Powershare interface, or manual web upload/download. Applicable Documents. In performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following: 44 U.S.C. § 3541, Federal Information Security Management Act (FISMA) of 2002 FIPS Pub 201, Personal Identity Verification of Federal Employees and Contractors, March 2006 5 U.S.C. § 552a, as amended, The Privacy Act of 1974 42 U.S.C. § 2000d Title VI of the Civil Rights Act of 1964 VA Directive 0710, Personnel Suitability and Security Program, September 10, 2004 VA Directive 6102, Internet/Intranet Services, July 15, 2008 36 C.F.R. Part 1194 Electronic and Information Technology Accessibility Standards, July 1, 2003 Office of Management & Budget (OMB) Circular A-130, Management of Federal Information Resources, November 28, 2000 32 C.F.R. Part 199, Civilian Health and Medical Program of the Uniformed Services (CHAMPUS) An Introductory Resource Guide for Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October 2008 Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998 Homeland Security Presidential Directive (12) (HSPD-12) VA Directive 6500, Information Security Program, August 4, 2006 VA Handbook 6500.6, Contract Security, March 12, 2010 Program Management Accountability System (PMAS) portal (reference PWS References Technical Library at https://www.voa.va.gov/) Scope. Vaultara shall provide troubleshooting support, maintenance services, software upgrades, and security updates to the solution at minimum as needed and stipulated by VA. Vaultara must respond to trouble tickets submitted by VA within 4 hours and provide daily updates thereafter until the ticket is closed, and weekly updates until the issue is deemed resolved by VA. Vaultara must ensure 95% uptime of the system throughout the duration of this contract. The contracted vendor shall provide software, software licenses, installation services, configuration, and maintenance and support services for Vaultara hybrid cloud-based software applications, support and training as follows for the locations stipulated below: ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 12.00 EA __________________ __________________ License Renewal On Delivery for VISN 20 Flight VA Product LOCAL STOCK NUMBER: VA_ANNUALLIC 0002 12.00 EA __________________ __________________ Monthly Maintenance paid quarterly in arrears for VISN 20 Flight VA Product Unlimited CCN & Private Hospital Connections, MPN connections to CCNs through Ambra and/or Powershare. INCLUDE: Ongoing user training if required Ongoing software updates Full Product Maintenance Support Unlimited transactions with no files size limitations Access to new product features and benefits LOCAL STOCK NUMBER: VA_ANNUALMAI 0003 12.00 EA __________________ __________________ License Renewal On Delivery for VISN 20 Annual Flight Advanced Auditing Module LOCAL STOCK NUMBER: VA_AAM 0004 12.00 EA __________________ __________________ Monthly Maintenance paid quarterly in arrears for VISN 20 Annual Flight Advanced Auditing Module Flight Advanced Auditing Module will provide automated auditing functionality and reconciliation of transactions from the Flight image sharing solutions with current VA auditing systems. Advance Auditing Module will track all outbound and inbound transactions to meet current VA guidelines and supply needed transaction details directly to VA auditing system. INCLUDE: Ongoing user training if required Ongoing software updates Full Product Maintenance Support Unlimited transactions with no files size limitations Access to new product features and benefits LOCAL STOCK NUMBER: VA_ANNUALMAI 0005 12.00 EA __________________ __________________ License Renewal On Delivery for VISN 20 Annual Flight EndoPro Module for the 5 VISN 20 sites (PUG, POR, ROS, BOI, SPO) LOCAL STOCK NUMBER: VA_ENDOPRO 0006 12.00 EA __________________ __________________ Monthly Maintenance paid quarterly in arrears for VISN 20 Annual Flight EndoPro Module for the 5 VISN 20 sites (PUG, POR, ROS, BOI, SPO) Flight EndoPro Module will allow for direct DICOM sends from the EndoPro solution into Vaultara Flight image sharing Console. The EndoPro module provides a streamlined interface to EndoPro application for easy sharing of Gastroenteraology and Pulmonology images and reports. INCLUDE: Ongoing user training if required Ongoing software updates Full Product Maintenance Support Unlimited transactions with no files size limitations Access to new product features and benefits LOCAL STOCK NUMBER: VA_ANNUALMAI 0007 12.00 EA __________________ __________________ License Renewal On Delivery for VISN 20 Annual Flight Pinnacle for the 1 site listed (PUG) LOCAL STOCK NUMBER: VA_PINNACLE 0008 12.00 EA __________________ __________________ Monthly Maintenance paid quarterly in arrears for VISN 20 Annual Flight Pinnacle for the 1 site listed (PUG) Flight Pinnacle Module will allow for direct DICOM sends from the Pinnacle solution in to Vaultara Flight image sharing Console. The Pinnacle module provides a streamlined interface to Pinnacle without the need of DICOM Q/R functionality. INCLUDE: Ongoing user training if required Ongoing software updates Full Product Maintenance Support Unlimited transactions with no files size limitations Access to new product features and benefits LOCAL STOCK NUMBER: VA_ANNUALMAI 0009 12.00 EA __________________ __________________ License Renewal On Delivery for VISN 20 Annual Extended Anonymization Routines Module LOCAL STOCK NUMBER: VA_EAR 0010 12.00 EA __________________ __________________ Monthly Maintenance paid quarterly in arrears for VISN 20 Extended Anonymization Routines Module Advanced de-identification / anonymization processing allowing manual transactions to be subject to extended DICOM tag manipulation. This module will allow an administrator to setup a collection of DICOM tag manipulations, applied to transactions by choice. The collections will contain pre-set values for various DICOM tags and/or have the user prompted for values at the point of the transaction being submitted, typically used for clinical trial transactions. INCLUDE: Ongoing user training if require Ongoing software updates Full Product Maintenance Support Unlimited transactions with no files size limitations Access to new product features and benefits LOCAL STOCK NUMBER: VA_EARMaint GRAND TOTAL __________________ Table 1: VISN20 Locations VISN Station Address 20 531-VA Boise Medical Center 500 W. Fort Street Boise, ID 83702 20 648-VA Portland Medical Center Portland Campus 3710 SW US Veterans Hospital Road Portland, OR 97239-2999 20 653-VA Roseburg Health Care System Roseburg Campus 913 Garden Valley Boulevard Roseburg, OR 97470 20 663-VA Puget Sound Health Care System Seattle Division 1660 South Columbian Way Seattle, WA 98108-1597 20 668-VA Spokane Medical Center N. 4815 Assembly Street Spokane, WA 99205 20 687-Jonathan M. Wainwright Memorial VA Medical Center 77 Wainwright Drive Walla Walla, WA 99362 20 692-VA Southern Oregon Rehabilitation Center and Clinics 8495 Crater Lake Highway White City, OR 97503 20 463- VA Anchorage Healthcare System 1201 North Muldoon Road Anchorage, AK 99504 Performance Period. Sept 30, 2025 through Sept 29, 2026. Place of Performance. Contract performance shall take place between VA locations above and contractor s location(s). Travel for Installation, Implementation and Training. The Government anticipates NO Contractor travel under this contract. All travel shall be incorporated into the price schedule for the contract. No travel costs will be reimbursed by VA The Government acknowledges the use of remote access for installation and implementation purposes, within the constraints of all applicable VA Information Security Requirements Government Furnished Equipment/Information. The Contractor shall be allowed access to Government equipment including servers and network infrastructure. Information on Government equipment and systems shall be provided as necessary. No Government-owned property will be transferred into the Contractor s control. Additional software products may be provided by the Government as identified to facilitate Contractor access, e.g. Microsoft Terminal Services. Invoicing. Invoices shall be submitted electronically via the Financial Services Center Mandatory Electronic Invoice System, upon delivery of licenses and on a quarterly basis in arrears thereafter for maintenance and support services. Invoices must include, at a minimum, the following information: Contractor name, purchase order number, period of service the billing covers, and a list of equipment items covered during the stated period of performance. This requirement is in accordance with VARR Clause 852.232-72 Electronic Submission of Payment Requests: http://www.fsc.va.gov/einvoice.asp. Electronic payments are net 30 days. Security Requirements. All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or access to VA facilities. The background investigation includes the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM s e-QIP Questionnaire. The Contractor is required to fulfill all of the security requirements. The Contractor, upon completion of fingerprinting, and an initial suitability determination, may be authorized tentative access to start the performance period of the contract, but only on condition of completion of all security requirements. This requirement is applicable to all subcontractor personnel requiring the same access. Hours of Coverage & Federal Holidays. Maintenance Service will be provided during regular coverage hours of 8:30am to 5:30pm, Monday through Friday, excluding federal holidays. The contractor shall contact the POC or his/her designee prior to commencing any work on the premises. Federal Holidays are: New Years' Day Martin Luther King Day Presidents' Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day Juneteenth Option to Extend Services. In accordance with FAR Clause 52.217-8, Option to Extend Services, the contract may be extended, at the Government s sole discretion, for a period of up to six (6) months, exercisable in increments of not less than one (1) month. If the contract contains an unexercised option period, the Government may elect to exercise the option pursuant to FAR Clause 52.217-9, Option to Extend the Term of the Contract, during any short-term extension. The short-term extension(s) shall be subtracted from the total duration of the immediately succeeding option period that may follow as a result of the exercise of the option pursuant to FAR Clause 52.217-9 so that the combination of the short-term extension(s) and the option will not exceed 12 months duration. If the Government exercises one or more short term extensions in accordance with FAR Clause 52.217-8 and this instruction or an option period pursuant to FAR Clause 52.217-9, or any combination thereof, the contract as extended shall be deemed to include this extension instruction and FAR Clause 52.217-8; thus, the authority to extend services pursuant to FAR Clause 52.217-8 and this instruction may be exercised at the end of the base period and at the end of each option period. The prices applicable during the short-term extension(s) shall be the price(s) applicable during the immediately succeeding option period if there is one (for example, CLIN 1001 subject only to any adjustment required by the Service Contract Act). If there is no immediately succeeding option period, the price(s) shall be the price(s) applicable during the immediately preceding contract period, subject only to any adjustment required by the Service Contract Act. The extension(s) may be exercised by the Government IAW FAR Clause 52.217-8, provided that the CO has given notice of the Government s intent to exercise the extension at least 7 calendar days before this contract is to expire. A notice will be provided for each separate extension. For requirements items, the prices applicable during the short-term extension(s) shall be the prices applicable during the immediately succeeding option period, if there is one. If there is no succeeding option period, the prices shall be the prices applicable during the immediately preceding contract period. The cost ceiling(s), base fee(s), and award fee(s) during the short-term option(s) shall be the pro rata portion of the costs and fees applicable to the immediately succeeding option period, if there is one. If there is no succeeding option period, the cost ceiling(s) and fee(s) shall be the pro rata portion of the costs and fees for the immediately preceding contract period. Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.