Debris Monitoring and Disaster Planning Services

Sarasota County is soliciting a Consultant Agreement for debris monitoring and disaster planning services to support unincorporated and incorporated areas of the county. The scope of work involves providing disaster monitoring, planning, and response services, including the management of debris recovery operations. Key requirements include the implementation of an Automated Debris Management System (ADMS), the maintenance of detailed records for all recovery equipment and personnel, and the oversight of field operations to ensure safety and environmental compliance. The consultant must provide a dedicated team consisting of a Project Manager, Operations Manager, and Field Supervisor, and must adhere to strict equipment labeling standards, including the display of cubic yard capacity and vehicle identification. The contract is governed by grant-funded procurement terms, meaning local and American business preferences do not apply. Award decisions are based on the best value and qualifications, evaluated through a scoring process in the OpenGov system. Successful proposers must meet comprehensive insurance requirements, including Commercial General Liability, Business Automobile Liability, and Workers Compensation. Financial administration involves a 5% retainage on reconciled invoices, which must be submitted to the Clerk of the Court and include audit-quality details to satisfy FEMA and other reimbursement agency requirements. Compliance with federal and state regulations, including the Contract Work Hours and Safety Standards Act and non-discrimination mandates, is mandatory.