Debris Removal, Haul & Disposal Service--Fire Island, Suffolk County, New York

QUESTION 23: The Fire Island project is a very complex community of cities, towns, and Federal partners overlaid in a sensitive environmental location. The coordination of debris management issues will be extremely difficult and complex. These issues will cause unknown impacts on time schedules and production. Is there an overall plan that all stake holders have agreed to that establishes basic ground rules for environmental, access, and other infrastructure concerns? ANSWER 23: Yes, it will be provided to the contractor upon award of contract. QUESTION 24: The C&D quantities will be dependent upon property owners removing household contents and signing ROE's for property access, this will directly affect the C&D quantities produced and also production rates. How can a contractor reasonably determine what the quantities will be, and when the materials will be available for removal? ANSWER 24: Estimated quantities are provided in the bid schedule. Proposals shall be based upon these estimated quantities QUESTION 25: Is there a limitation on numbers of vehicles that can be present on the island? ANSWER 25: Fire Island National Seashore will provide permitting for USACE and USEPA approved contractors and FEMA, State, and USACE personnel/equipment to support the Debris operation. USACE will coordinate with the contractor to ensure contractor vehicle access to Fire Island is limited to mission essential vehicles. QUESTION 26: How can quotas be implemented when quantities are fluid and out of control of the contractor? ANSWER 26: Per Para. 20.1; The average daily production rate (ADR) will be determined at the pre-work meeting. Actual number of ROEs expected will be better known at that time. QUESTION 27: Can the Contracting Officer guarantee that adequate numbers of ROE's will be available so production rates can be determined? ANSWER 27: Number of ROEs cannot be guaranteed. Closing dates for submission of ROEs from all Towns and Villages is no later than 22 Jan. QUESTION 28: Please explain how a reasonable contractor can determine production rates and quantities in an atmosphere of so many unknowns. ANSWER 28: For proposal preparation purposes, quantities shall be based upon estimated quantities provided in the bid schedule. Production Rates will be determined at the pre-work conference. QUESTION 29: Line Item 0003 Supplies/Services: Removal and Disposal of Vegetative Debris, to include Chipping/Grinding, from Public and Private Rights of Way. Estimated Quantity: 1,980, Unit: Cubic Yard (CY) since the payment is based on the measured quantity after processing through the chipper/grinder is the estimated quantity based on the processed material? ANSWER 29: Estimated quantity is based upon processed material QUESTION 30: What are the proposal requirements? Number of copies, number of volumes, content of each volume. ANSWER 30: Proposal requirements have been provided by amendment to Solicitation posted to FBO 1-11-13. QUESTION 31: National Park Service- Is there a GVW limit? Will current permit holder weight restrictions be waived? ANSWER 31: Refer to Section 15.0. All over-road traffic including haul vehicles are subject to Section 385 of the Vehicle & Traffic Law and the Federal Bridge Formula-Legal Dimensions, Weights & Gross Weights for New York State. QUESTION 32: National Park Service- Number of permits for equipment, under standard regulations, will there be a cap on number of permits for vehicles? ANSWER 32: Fire Island National Seashore will provide permitting for USACE and USEPA approved contractors and FEMA, State, and USACE personnel/equipment to support the Debris operation. USACE will coordinate with the contractor to ensure contractor vehicle access to Fire Island is limited to mission essential vehicles. QUESTION 33: Will there be transportation of labor force across bay to each community on Fire Island? Either by main Bay Shore Ferry terminals or by Robert Moses Field 5? Adequate transportation provided for employees for project. ANSWER 33: Contractor is responsible for providing transportation for contractor employees. QUESTION 34: Is sand that has been placed on ocean front to be screened and or stockpiled? ANSWER 34: No QUESTION 35: Can you tell me where the the bid form and photos of the site are posted? They do not appear on the FBO anywhere. ANSWER 35: Bid schedule is provided in Synopsis/Solicitation. There are no government provided photos of the site QUESTION 36: Can you also tell me what the screening size for sifting the sand will be? A typical screen size would be 1" will this meet your requirements? ANSWER 36: Para 17.1 shall be revised to indicate that the screening size for sand shall be 3/8". QUESTION 37: Will off road six wheel articulating haul trucks be allowed on the island for hauling debris from the cleanup sites to the staging areas? QUESTION 37: Fire Island National Seashore will provide permitting for USACE and USEPA approved contractors and FEMA, State, and USACE personnel/equipment to support the Debris operation. USACE will coordinate with the contractor to ensure contractor vehicle access to Fire Island is limited to mission essential vehicles. Contractor shall consider other site limitations when selecting size and type of equipment. QUESTION 38: The listed quantities on the bid form seem low. How will you handle the project if quantities increase? Will we need an approved change order to continue? Will the March 31 deadline be extended? ANSWER 38: If estimated quantities are exceeded, an approved contract modification will be required. The March 31 deadline will not be extended QUESTION 39: We are a small business concern, established for 25 years, located in Queens, New York, where we concentrate in the field of asbestos, which also defined in The Robert Stafford Act as one of the counties that has negative impact from Hurricane Sandy, but we would not be able to respond or bid to the said subject solicitation because we are not located in Suffolk county or primarily do business in Suffolk county? If the above (1) is true, then could we joint venture (JV) with a small business concern that is doing business in Suffolk county to respond to the said subject solicitation? To this end, my company and said JV firm would be handling the asbestos portion of the solicitation. We would also be subcontracting the other portion of the work that deals with the C&D debris, vegetative debris, etc., to another firm, which have trucking and disposal capability in addition to having their own transfer stations in Suffolk county. I sincerely believe that we have the complete capability to deal with your solicitation, and would appreciate any consideration to permit my company, P.A. Environmental Corporation to respond or bid the said subject solicitation as the prime contractor, or permit my company to joint venture with the said small business concern that does business in Suffolk county to respond or bid to the said subject solicitation. ANSWER 39: The contractor will have to determine how they want to submt their proposal. QUESTION 40: Please also clarity the quotation that you are seeking for line item 0001 on the unit "Estimated Quantity: 9,650, Unit: Ton (2000 lbs) Unit Price" -does it mean that we are providing a Unit Price per ton, for the total of 9,650 tons? And the same concept holds true for line item 0002 on a per tonnage basis? Where as in line item 0003, we are bidding per cubic yard, for the total of 1980 cubic yard, and the same concept holds true for line item 0004? ANSWER 40: Yes QUESTION 41: Number of private homes ROE to be cleaned, will there be more specific guidance from Corps?. ANSWER 41: Closing dates for submission of ROEs from all Towns and Villages is no later than 22 Jan. A more accurate estimate of ROEs expected will be available at that time.