Deionization System with Recirculation and Monitoring Skid

UT-Battelle, LLC, serving as the Management and Operations contractor for the Oak Ridge National Laboratory under the U.S. Department of Energy, is soliciting proposals for the design, fabrication, and delivery of a Deionization System with Recirculation and Monitoring Skid to be installed in Building 7920. This effort supports a DOE-funded project and is issued under solicitation number 478778 with a response deadline of July 21, 2026. The contract is structured as a Fixed-Price arrangement, with performance requirements governed by a detailed set of technical and compliance attachments including work control procedures, specific equipment datasheets for components such as the EH-Picomag electromagnetic flow meter, Grundfos SCALA2 pump, and Pentek Big Blue housings, and supplemental flowdown documents that mandate contractual clauses be passed through to subcontractors. The system must meet stringent technical specifications, regulatory standards, and safety protocols, including adherence to 10 CFR Part 851, DOE Order O 221.1B, and OSHA requirements, with all work conducted in strict compliance with federal acquisition regulations and DOE-specific acquisition regulations. Personnel involved in the project must hold current DOE security clearances for access to classified information or special nuclear material, undergo comprehensive background investigations including fingerprinting and urine analysis, and comply with medical surveillance and drug testing protocols. Physical access to the facility requires site badging, subject to vetting against terrorism watchlists and criminal records, and all subcontractors are bound by the same stringent security and personnel requirements. Deliverables are subject to inspection at the vendor’s premises prior to shipment, with final acceptance occurring at the DOE facility in Oak Ridge, Tennessee, and title transferring only upon formal acceptance. Invoicing must be submitted electronically through the Ariba Network, with payments processed via EFT within 30 days of receipt of a compliant invoice. The contract imposes full liability on the contractor for damages arising from noncompliance, including civil penalties up to $121,876 per day per violation under 10 CFR Part 851, and requires indemnification of the Government for any liabilities stemming from activities related to nuclear or classified materials. All technical data, proposal submissions, and proprietary information are subject to specific rights and restrictions outlined in Exhibits 9 and 17, ensuring that intellectual property protections are preserved in accordance with federal guidelines.