Denton ISD Fundraising Vendor Application
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
This contract establishes a procurement process for fundraising services vendors wishing to support Denton Independent School District (Denton ISD) in enhancing fundraising efforts for schools and student organizations. Vendors are required to submit a comprehensive Fundraiser Application through the Ionwave platform, including necessary documentation such as a W-9 form, proof of insurance with Denton ISD named as additional insured, a conflict of interest questionnaire, and marketing materials like catalogs or brochures. The District retains discretion to approve or deny applications based on criteria including suitability of the fundraising service, profit potential for the District, and compliance with evaluation standards. Approved vendors are placed on an authorized list but receive no guaranteed purchase volumes, as procurement depends on individual school needs. The contract term spans an initial two-year period from September 2, 2025, to June 30, 2027, with an automatic renewal option for an additional two years through June 30, 2029, contingent on mutual consent and District requirements. The procurement follows Denton ISD’s standard terms and conditions, which incorporate Texas Education Code mandates emphasizing best value evaluation, tax exemptions, and compliance with non-discrimination and historically underutilized business programs. The District applies a best value award process considering factors such as price, vendor reputation, quality of goods or services, and vendor’s ability to meet District needs. Special requirements address compliance with HIPAA and FERPA regulations to protect sensitive student and health information, impose drug-free workplace standards, and enforce subcontractor restrictions. Operationally, vendors must provide safety data sheets for materials, indemnify the District against claims, and comply with confidentiality and termination provisions tied to data protection requirements. Delivery and acceptance of goods occur at Denton ISD locations, with the District retaining inspection rights before acceptance. Pricing remains fixed throughout the contract term unless otherwise agreed in writing. The solicitation and contract administration utilize the Ionwave electronic platform for submissions and communications, with strict adherence to deadlines and required attachments. The District does not specify a contract value upfront, as purchases are campus-driven, and pricing is completed by the vendors during application. Overall, the contract framework promotes efficient, compliant, and transparent fundraising partnerships to maximize support for Denton ISD schools and programs.
General Info
Agency
NAICS
Place of Performance
TX, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Complete the Fundraising Application in Ionwave Attach W-9 Attach Proof of Insurance - Add Denton ISD as an additional insurer (please refer to Bid Attribute #4) Attach Conflict of Interest Questionnaire Attach catalogs, brochures, order forms, etc. under the "Response Attachments" tab
It is anticipated that the review process may take 2 weeks. However, the process may be delayed due to an increased number of applications or a delay in reference responses.
APPROVAL of APPLICATION: Denton ISD anticipates approving multiple vendors on an incremental basis in order to best serve the needs of the district. Denton ISD does not guarantee the volume (quantity or dollar value) to be purchased annually. The actual amount to be purchased depends on needs of the campuses. This application will not be a guarantee of purchase of any goods or services, but will establish a list of Approved Fundraising Vendors with Denton ISD.
Approval will be made upon review and acceptance of applications. Each applicant will be informed their approval via email from the Denton ISD Purchasing Department. No contact with the campuses shall take place until receipt of the approval email. Notification from the IonWave system confirming a successful application submission DOES NOT indicate approval.
DENIAL of APPLICATION: Applications may be denied for any of the following reasons, but not limited to:
Failure to meet the acceptable requirements set forth in the Evaluation Criteria Product/service is unsuitable for marketing in the District Insufficient profit potential for Denton ISD
TERM: The term of this application shall be two (2) years with one (1) successive two-year auto-renewal, based on the long-range needs of the District and mutual consent of both parties not to exceed four (4) years total.
Initial Contract Period: September 2, 2025 - June 30, 2027 Renewal Contract Period (Option): July 1, 2027 - June 30 2029
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