Denton ISD Fundraising Vendor Application

This contract establishes a procurement process for fundraising services vendors wishing to support Denton Independent School District (Denton ISD) in enhancing fundraising efforts for schools and student organizations. Vendors are required to submit a comprehensive Fundraiser Application through the Ionwave platform, including necessary documentation such as a W-9 form, proof of insurance with Denton ISD named as additional insured, a conflict of interest questionnaire, and marketing materials like catalogs or brochures. The District retains discretion to approve or deny applications based on criteria including suitability of the fundraising service, profit potential for the District, and compliance with evaluation standards. Approved vendors are placed on an authorized list but receive no guaranteed purchase volumes, as procurement depends on individual school needs. The contract term spans an initial two-year period from September 2, 2025, to June 30, 2027, with an automatic renewal option for an additional two years through June 30, 2029, contingent on mutual consent and District requirements. The procurement follows Denton ISD’s standard terms and conditions, which incorporate Texas Education Code mandates emphasizing best value evaluation, tax exemptions, and compliance with non-discrimination and historically underutilized business programs. The District applies a best value award process considering factors such as price, vendor reputation, quality of goods or services, and vendor’s ability to meet District needs. Special requirements address compliance with HIPAA and FERPA regulations to protect sensitive student and health information, impose drug-free workplace standards, and enforce subcontractor restrictions. Operationally, vendors must provide safety data sheets for materials, indemnify the District against claims, and comply with confidentiality and termination provisions tied to data protection requirements. Delivery and acceptance of goods occur at Denton ISD locations, with the District retaining inspection rights before acceptance. Pricing remains fixed throughout the contract term unless otherwise agreed in writing. The solicitation and contract administration utilize the Ionwave electronic platform for submissions and communications, with strict adherence to deadlines and required attachments. The District does not specify a contract value upfront, as purchases are campus-driven, and pricing is completed by the vendors during application. Overall, the contract framework promotes efficient, compliant, and transparent fundraising partnerships to maximize support for Denton ISD schools and programs.