Design, management, and construction of the Canada Pavilion at the International Defence Industry Exhibition (MSPO) 2026

The Department of Foreign Affairs, Trade and Development, also known as Global Affairs Canada, is procuring a comprehensive turnkey solution for the design, construction, management, and dismantlement of a 1,206 square meter exhibition pavilion to be deployed at the International Defence Industry Exhibition (MSPO) 2026 in Kielce, Poland, from September 8 to 11, 2026. As the designated Lead Nation at this premier European defense trade show—expected to draw over 40,000 visitors and 900 exhibitors—the pavilion must deliver an enhanced presence to support Canadian delegates, trade commissioners, SMEs, and partner organizations through dedicated exhibition, networking, meeting, and support spaces. The contractor is responsible for the full project lifecycle, from initial concept development and design through fabrication, furnishing, branding, audiovisual installation, onsite operations, and complete dismantlement with site clearance, ensuring strict compliance with Polish laws, construction codes, accessibility standards, and all venue requirements set forth by Targi Kielce. The contract requires detailed project management, including coordination with the Canadian mission, exhibitors, and local authorities, as well as onsite supervision and technical support throughout the event for all systems including audiovisual, connectivity, and displays. All work must adhere to a defined schedule with critical milestones including preliminary spatial allocations within two weeks of award, conceptual design submission within five weeks, procurement activities commencing within six weeks, and final confirmation of materials no later than three weeks before the event. Pricing will be managed through a unit price table to be finalized prior to contract signing, with payments made in Polish złoty and subject to a 10% holdback on all progress claims until final acceptance. Invoices must include detailed descriptions of performed work, progress percentages, tax amounts, and contract details, and must be submitted to the Departmental Representative. Contractors must maintain comprehensive financial and contractual records subject to audit by Canadian officials and secure comprehensive general liability insurance coverage of 2.5 million Polish złoty with Canada named as an additional insured, along with builder’s risk insurance with a deductible not exceeding CA$1,000. All personnel must comply with health, safety, infection control, and non-discrimination requirements, and proposals must be submitted electronically by June 11, 2026, in PDF or Microsoft Office format, with strict adherence to formatting and naming conventions. Evaluation will prioritize technical merit at 60% weight and price at