Destiny Library Management System

This is a notice of intent to award without engaging in a standard procurement process. It is not a request for quotes, bids or proposals. DO NOT submit questions, bids, no-bids or other information in this system.    NO ACTION IS REQUIRED IF YOU AGREE WITH THIS NOTICE.   The Utah Procurement Code provides that a purchase may be made without engaging in a standard procurement process if it can be determined in writing that:    there is only one source for the procurement item;    transitional costs are a significant consideration in selecting a procurement item; or   the award of a contract is under circumstances, described in rules adopted by the applicable rule making authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.
 Requesting School/Department: Instructional Supports for All Schools District-wide
  Product and/or service to be purchased: Destiny Library Management Online License Renewal and additional supports for district library management system, including additional supports of textbook, resource manager, and the equipment necessary to continue the program.    Earliest date purchase may occur: 12/1/2024    Proposed Supplier: FOLLETT SOFTWARE LLC
Justification: The award of a contract is under circumstances, described in rules adopted by the applicable rule making authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.   Compatibility is the overriding consideration Utah Administrative Code (Rule) R33-8-101c(1) (c) and maintenance and support renewal Utah Administrative Code (Rule) R33-8-101a(2(c).    Follett Destiny has served as the district’s library and resource management system since Canyons School District's inception in 2009 and has been tailored specifically to meet the district's evolving needs. This long-standing customization ensures a seamless integration of services and functions, allowing school libraries to manage the district’s 370,000+ material collection efficiently from purchase to processing to access. Currently, the Destiny resource management system also tracks 350,000+ additional items across the district.  
Migrating to a new library management system without justification would incur the significant costs of reprocessing over 700,000 items and would require extensive time and training for implementation, adaptation, and adoption. The possibility of costly service disruptions and the loss of asset records during a migration also makes the move prohibitive. Furthermore, Follett Destiny’s current proposal includes the continued investment in compatible software and equipment essential for smooth library and resource management operations, reinforcing Follett Destiny as the most efficient and cost-effective choice for the district.
  Length of notice: Canyons School District intends to purchase the maintenance and additional supports for this system for the next five years, thus this notification will be considered official notification 12/1/24 through 11/30/2029.   Anticipated expenditure: Approximately $100,00.00 per year for district library management system, $10,000.00 per year in compatible equipment (this estimated yearly total would be if all schools replaced multiple pieces of equipment). Approximately $400,000.00 if renewed for an additional four years.