DHR Geneva Co -FY27 Video Surveillance Service Agreement

The DHR Geneva County Office is soliciting quotes for a video surveillance equipment service agreement for the period of October 1, 2026, through September 30, 2027. The scope of work includes a one-time annual inspection and maintenance of 20 Honeywell cameras, one NVR, and one POE switch, which involves cleaning lenses, adjusting camera views, and ensuring overall operational functionality. The selected supplier must be located within two hours of the Geneva, Alabama office and provide training to DHR personnel on monitor and NVR usage. Any replacement equipment must be Honeywell compatible and maintain at least 30 days of video storage, with two cameras specifically requiring audio recording capabilities. Pricing is required for the annual inspection fee, a percentage discount on new parts, and a standard hourly labor rate for repairs. Billing is to be handled monthly, though the inspection fee is billed annually in arrears with Net 30 terms. The contract is subject to a total cost ceiling of 25,000 dollars and may be renewed annually for up to five years. A site visit is mandatory for proposal submission, and all bidders must comply with Alabama state regulations, including E-Verify enrollment and tax certification. The agreement is governed by the laws of the State of Alabama, with the City of Montgomery serving as the sole venue for any legal disputes.