RFP-HSS-270000000224-1 | Video Surveillance Camera & Intercom Hardware Replacement

The Hastings Area School System is soliciting proposals for a comprehensive video surveillance camera and intercom hardware replacement project across six school buildings in Hastings, Michigan. The scope of work requires a technology vendor and system integrator to perform a one-for-one replacement of legacy Axis and Avigilon H3 series cameras with Avigilon hardware, ensuring matching lens types, fields of view, and form factors. Additionally, the project involves replacing legacy Aiphone intercom units with Avigilon Video Door Intercoms or equivalent IP door stations, including the provision of Avigilon Alta Video licenses, installation, and the removal and disposal of old equipment. New cabling is only required if existing lines are found to be damaged. The award will be based on the best overall value, technical compliance, and demonstrated capability rather than the lowest bid. Key evaluation factors include the total cost of ownership, technical adherence to Avigilon specifications, the vendor's track record with K-12 school deployments, and the ability to minimize disruptions to school operations. Mandatory submission requirements include a bid bond or certified check for 5% of the total bid, signed affidavits regarding familial relationships and Iran economic sanctions, and a detailed line-item pricing breakdown. The successful vendor must provide performance and materials payment bonds for 100% of the contract sum and comply with state prevailing wage rates for Barry County, Michigan. Proposals are due by November 17, 2026, with board approval and award expected by December 18, 2026.