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This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on September 10, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Digital Inventory Management System

Closed
FA461326Q1061Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 334118
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Bureau Of Industry And Security

POSTED

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DEADLINE

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AI Contract Overview

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The 90th Contracting Squadron is issuing a combined synopsis/solicitation, number FA461326Q1061, for the procurement of a Commercial Off-The-Shelf (COTS) Digital Inventory Management System (DIMS) for the Camp Guernsey Ground Combat Training Squadron in Wyoming. This requirement is a 100% small business set-aside under NAICS code 334118. The government intends to award a Firm Fixed-Price contract to the lowest price technically acceptable offeror. The scope of work includes all management, labor, software, equipment, and training necessary to implement a system that is brand name or equal to SmarTrack. Key system capabilities must include inventory accountability, asset tracking, consumable supply management, digital hand receipt management, barcode/QR code identification, and automated stock notifications. The system must be capable of operating on government-owned equipment connected to the Air Force Network (AFNET) and must comply with all applicable Air Force cybersecurity and authorization requirements. The anticipated period of performance for the initial implementation is 90 calendar days from the date of award. Offerors are required to be registered in the System for Award Management (SAM) at the time of submission. Technical evaluation will be based on the system's ability to meet the salient characteristics outlined in the solicitation, including mobile scanning capabilities, secure user authentication via CAC/PKI, and automated backup and reporting features. The contractor is also responsible for providing a standalone barcode printer and conducting comprehensive hands-on training for government personnel. Following an amendment to the solicitation, the deadline for submitting questions is 18 September 2026 at 12:00 PM Mountain Time, and the deadline for submitting quotes is 23 September 2026 at 12:00 PM Mountain Time. All offers must remain firm through 1 October 2026.

General Info

Small business set-aside for a digital inventory management system for Camp Guernsey, Wyoming.

NAICS

334118 - Computer Terminal and Other Computer Peripheral Equipment Manufacturing

Place of Performance

Guernsey, WY, USA

Set-Aside

SBA

Documents

7

90 MW Safety Contractor Guide January 2026

PDF, High priority: read this first9 pages · sow
High

AFGSC Supplemental Provisions and Clauses

PDF, High priority: read this firstcontract-document
High

Attachment 5 - Environmental Specifications

PDF, High priority: read this first1 page · specifications
High

FA461326Q1061 Clauses and Provisions

PDF, High priority: read this first22 pages · clauses-and-provisions
High

PWS 90 GCTS Digital Inventory System and Services

PDF, High priority: read this first22 pages · sow
High

Salient Characteristics for SmarTrack or Equal Inventory System

PDF, High priority: read this first2 pages · specifications
High

FA461326Q10 61 Contractor Response Form - Digital Inventory Management System

PDF, Low priority1 page · sources-sought
Low

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Timeline

1 update
PhaseClosed
Posted

Combined Synopsis

Notice updated

Response deadline changed from Sep 14, 2026 to Sep 23, 2026. The notice description changed.

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of Defense → FA4613 90 Cons Pk
Contacts2 people available
OfficeFE WARREN AFB, WY, 82005-2860, USA
Office AddressFE WARREN AFB, WY, 82005-2860, USA

Full Description

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Combined Synopsis/Solicitation


Solicitation Number: FA461326Q1061


Purchase Description: Digital Inventory Management System


Amendment 1:


-Extend questions due date to 18 September 2026 at 12pm Mountain Time


-Extend quotes due date to 23 September 2026 at 12pm Mountain Time 


This is a Combined Synopsis/Solicitation Notice for commercial services prepared in accordance with the format in RFO 12.202(b), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued.



The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461326Q1061, as a Request for Quote using RFO Part 12, Acquisition of Commercial Products and Commercial Services. The North American Industrial Classification System (NAICS) code for this procurement is 334118, with a small business size standard of 1,000 employees. This solicitation will be posted to the SAM.gov web-site as set aside 100% small business.



The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Revolutionary Federal Acquisition Regulations Overhaul effective 04/20/2026, Defense Federal Acquisition Regulation Supplement Change 11/10/2025 effective 11/10/2025 and Department of the Air Force Federal Acquisition Regulation Supplement Change 10/16/2024 effective 10/16/2024.



DESCRIPTION OF ITEMS/SERVICES: Offeror must email amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil to request any additional information.



Camp Guernsey Ground Combat Training Squadron requires all management, labor, supervision, equipment, software, materials, transportation, licenses, training, technical support, and other resources necessary to furnish, configure, implement, and support a Commercial Off-The-Shelf (COTS) Digital Inventory Management System (DIMS). The DIMS shall be a brand name or equal to SmarTrack that provides an integrated solution for inventory accountability, asset tracking, consumable supply management, digital hand receipt management, barcode and/or QR code identification, inventory reporting, automated stock threshold notifications, administrative dashboard capabilities, and inventory data management.



Salient characteristics can be found in Attachment 1a.



PERIOD OF PERFORMANCE: 90 Calendar Days



PLACE OF PERFORMANCE: Camp Guernsey



Attachments:



Attachment 1 – Performance Work Statement


Attachment 1a – Salient Characteristics


Attachment 2 – Provisions and Clauses


Attachment 3 – Supplemental Provisions and Clauses


Attachment 4 – Contractor Response Form


Attachment 5 – Environmental Specifications


Attachment 6 – 90 MW Contractors Safety Guide



QUESTIONS DUE


Questions shall be received no later than 18 September 2026 at 12:00 PM Mountain Time. Forward responses by e-mail to amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil.



RESPONSES/QUOTES


Responses/quotes MUST be received no later than 23 September 2026 at 12:00 PM Mountain Time. Forward responses by e-mail to amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil.



This RFQ is not authorization to begin performance and in no way obligates the Government for any costs incurred by the contractor for this requirement.  The Government reserves the right not to award a contract in response to this RFQ.  Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.



Per RFO 4.203-1(b), offerors are required to be registered in System for Award Management (SAM) at the time an offer is submitted. Failure to do so will result in the offer being deemed ineligible for award.



Pricing must include all work to performed IAW the PWS



CLIN 0001: Digital Inventory Management System


Quantity: 1  Unit of Issue: Each


Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________




INSTRUCTIONS TO OFFERORS:



RFO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND SERVICES



(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—


(1) The solicitation number;


(2) The name, address, telephone number of the Offeror;


(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;


(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;


(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and


(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.


(7) A completed copy of Attachment 4 – Contractor Response Form



(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm until 1 October 2026, unless another time period is specified in an addendum to the solicitation.



(c) Late submissions, modifications, revisions, and withdrawals of offers.


(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.


(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.


(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.


(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.



(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.



(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:


(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.


(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.


(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.


(4) A summary of the rationale for award.


(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.


(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.



(End of provision)




RFO 52.212-2 EVALUATION -- COMMERCIAL ITEMS AND COMMERCIAL SERVICES


FAR 52.212-2 is hereby tailored as follows:



(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government representing the best value with price and other factors considered. Government has determined that best value is expected to result from selection of the technically acceptable offer with the lowest Total Evaluated Price (TEP); therefore, Government will evaluate offers based on lowest price technically acceptable (LPTA).  Award will be made on the basis of the lowest TEP of offerors meeting or exceeding the acceptability standards for non-price factors.  Quotes that do not include all requested information in FAR 52.212-1 and 52.212-2 will be considered nonresponsive.  The following factor(s) shall be used to evaluate offers:


(i) Technical Capability:  Items shall meet the Government requirement/specifications listed in Attachment 1a – Salient Characteristics. If all requested information is not provided or does not meet the requirements identified, the Government will determine the quote to be nonresponsive.



(ii) Price: Award will be made to the lowest priced technically acceptable.  No additional information from the offeror will be required if the price is based on adequate price competition.  In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices.



Price Realism Evaluation: Proposed prices may be evaluated to determine if they are realistic for the work to be performed, reflect a clear understanding of the solicitation requirements, and demonstrate the offeror's capability to perform the contract. Quotes that are determined to be unrealistically low, unbalanced, or reflect a lack of understanding of the requirements and may be rejected as technically unacceptable on that basis.



(b) The Government will evaluate quotes in accordance with the following evaluation criteria:


(i) The Government will evaluate quotes for acceptability but will not rank the quotes by non-price factors. If the Government receives fewer than three (3) quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest priced quotes to evaluate for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if it is in the Government’s best interest to do so.



(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.  Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.



(End of Provision)

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