Digital Inventory Management System

Combined Synopsis/Solicitation

Solicitation Number: FA461326Q1061

Purchase Description: Digital Inventory Management System

This is a Combined Synopsis/Solicitation Notice for commercial services prepared in accordance with the format in RFO 12.202(b), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued.

The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461326Q1061, as a Request for Quote using RFO Part 12, Acquisition of Commercial Products and Commercial Services. The North American Industrial Classification System (NAICS) code for this procurement is 334118, with a small business size standard of 1,000 employees. This solicitation will be posted to the SAM.gov web-site as set aside 100% small business.

The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Revolutionary Federal Acquisition Regulations Overhaul effective 04/20/2026, Defense Federal Acquisition Regulation Supplement Change 11/10/2025 effective 11/10/2025 and Department of the Air Force Federal Acquisition Regulation Supplement Change 10/16/2024 effective 10/16/2024.

DESCRIPTION OF ITEMS/SERVICES: Offeror must email amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil to request any additional information.

Camp Guernsey Ground Combat Training Squadron requires all management, labor, supervision, equipment, software, materials, transportation, licenses, training, technical support, and other resources necessary to furnish, configure, implement, and support a Commercial Off-The-Shelf (COTS) Digital Inventory Management System (DIMS). The DIMS shall be a brand name or equal to SmarTrack that provides an integrated solution for inventory accountability, asset tracking, consumable supply management, digital hand receipt management, barcode and/or QR code identification, inventory reporting, automated stock threshold notifications, administrative dashboard capabilities, and inventory data management.

Salient characteristics can be found in Attachment 1a.

PERIOD OF PERFORMANCE: 90 Days

PLACE OF PERFORMANCE: Camp Guernsey

Attachments:

Attachment 1 – Performance Work Statement

Attachment 1a – Salient Characteristics

Attachment 2 – Provisions and Clauses

Attachment 3 – Supplemental Provisions and Clauses

Attachment 4 – Contractor Response Form

Attachment 5 – Environmental Specifications

Attachment 6 – 90 MW Contractors Safety Guide

QUESTIONS DUE

Questions shall be received no later than 8 September 2026 at 2:00 PM Mountain Time. Forward responses by e-mail to amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil.

RESPONSES/QUOTES

Responses/quotes MUST be received no later than 14 September 2026 at 2:00 PM Mountain Time. Forward responses by e-mail to amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil.

This RFQ is not authorization to begin performance and in no way obligates the Government for any costs incurred by the contractor for this requirement.  The Government reserves the right not to award a contract in response to this RFQ.  Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

Per RFO 4.203-1(b), offerors are required to be registered in System for Award Management (SAM) at the time an offer is submitted. Failure to do so will result in the offer being deemed ineligible for award.

Pricing must include all work to performed IAW the PWS

CLIN 0001: Digital Inventory Management System

Quantity: 1  Unit of Issue: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

INSTRUCTIONS TO OFFERORS:

RFO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND SERVICES

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(7) A completed copy of Attachment 4 – Contractor Response Form

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm until 1 October 2026, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

RFO 52.212-2 EVALUATION -- COMMERCIAL ITEMS AND COMMERCIAL SERVICES

FAR 52.212-2 is hereby tailored as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government representing the best value with price and other factors considered. Government has determined that best value is expected to result from selection of the technically acceptable offer with the lowest Total Evaluated Price (TEP); therefore, Government will evaluate offers based on lowest price technically acceptable (LPTA).  Award will be made on the basis of the lowest TEP of offerors meeting or exceeding the acceptability standards for non-price factors.  Quotes that do not include all requested information in FAR 52.212-1 and 52.212-2 will be considered nonresponsive.  The following factor(s) shall be used to evaluate offers:

(i) Technical Capability:  Items shall meet the Government requirement/specifications listed in Attachment 1a – Salient Characteristics. If all requested information is not provided or does not meet the requirements identified, the Government will determine the quote to be nonresponsive.

(ii) Price: Award will be made to the lowest priced technically acceptable.  No additional information from the offeror will be required if the price is based on adequate price competition.  In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices.

Price Realism Evaluation: Proposed prices may be evaluated to determine if they are realistic for the work to be performed, reflect a clear understanding of the solicitation requirements, and demonstrate the offeror's capability to perform the contract. Quotes that are determined to be unrealistically low, unbalanced, or reflect a lack of understanding of the requirements and may be rejected as technically unacceptable on that basis.

(b) The Government will evaluate quotes in accordance with the following evaluation criteria:

(i) The Government will evaluate quotes for acceptability but will not rank the quotes by non-price factors. If the Government receives fewer than three (3) quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest priced quotes to evaluate for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if it is in the Government’s best interest to do so.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.  Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)