Digital Overhead Radiography System

The City of Norfolk, on behalf of the Virginia Zoo, is soliciting quotes for the purchase, delivery, installation, and warranty support of one complete Overhead Tube Crane (OTC) Digital X-ray Imaging System. This procurement aims to replace existing portable units to improve diagnostic accuracy, increase penetration power for large-bodied species, and enhance ergonomic safety for staff. The required system must include a workstation with PACS-ready storage, full DICOM compatibility, and a minimum one-year manufacturer warranty. Final acceptance is contingent upon successful installation, full system integration testing, verification of archival connectivity, and documented radiation safety testing. The contract will be awarded to the lowest responsible bidder whose quote complies with all RFQ provisions. Bidders must submit a comprehensive proposal including manufacturer-issued technical certifications, installation plans, and training provisions, along with mandatory attachments covering anti-collusion, ethics, and business authorization in the Commonwealth of Virginia. The agreement requires adherence to strict digital accessibility standards under the ADA and Virginia law, as well as specific insurance mandates where the City of Norfolk is named as an additional insured. Payment will be processed via mandatory electronic funds transfer 30 days after final equipment acceptance.