INTRODUCTION: Texas A&M AgriLife Research is requesting a bid for a digital PCR system and related items. Bidders shall offer a unit price response for each line item in this bid. Please read the terms and conditions carefully. If you would like additional information concerning our purchasing procedures, please contact: Steven Amazeen, CTCD Buyer Phone:
+1 (555) 000-0000 Email:
contact@example.gov IMPORTANT DATES: Question deadline: October 15, 2025 at 3:00 PM CST Bid submission deadline: October 22, 2025 at 3:00 PM CST BID OPENING INFORMATION: Bids will be opened at the date and time specified. Bidders and/or their representative may attend the bid opening if desired. The bid opening will be held at 578 John Kimbrough Blvd., Room #413, College Station, Texas 77843. Paid visitor parking is located in the first row of Lot 97. After the bids have been evaluated, the vendor receiving a bid award from this solicitation will be issued a purchase order. TERMS AND CONDITIONS: By submitting a bid, the bidder agrees to comply with all Agency terms and conditions. These supersede any other terms and conditions issued by the bidder. GOVERNING LAW: Any contract resulting from this bid solicitation shall be construed and governed by the laws of the State of Texas. PAYMENT TERMS: Net 30 days upon successful installation and completion of training and acceptance by the Agency or receipt of correct invoice, whichever is later. SHIPPING TERMS: D.D.P. Destination DELIVERY: Any bid submitted should include estimated delivery time for the item(s) being offered. QUESTIONS DEADLINE: Any/all questions should be addressed in writing to Steven Amazeen via the Q&A Board for this invitation to bid or email at
contact@example.gov. All questions must be received on or before October 15, 2025, at 3:00 PM CST. When deemed appropriate by the Agency, questions will be answered by bid addendum. INSURANCE: The awarded vendor must provide a copy of their current certificate of insurance, showing the Agency as an additional insured (see exact wording necessary in bold in the Insurance Requirements attachment), before service can be performed. See attached insurance requirements for complete details. INSTALLATION: All installation shall be performed by a single vendor. The requested equipment is to be supplied as a complete operational system, set-up and ready for use. Any/all operational/maintenance manuals are to be provided at the time of the shipping/installation. This project shall be considered a "turnkey" project that includes all aspects of the installation. The vendor shall have access to the premises for the purpose of delivering equipment and performing the work necessary to fulfill this purchase order. They shall cooperate with the Agency's personnel who may currently be working on the premises, integrating their work with that of the Agency, all to the best interest of the total job and its orderly completion. It is understood that all equipment and materials supplied by the vendor shall remain their property until such time as accepted or paid for by the Agency. The vendor shall protect them with appropriate insurance against theft or other loss or damage. The vendor shall be responsible for damage to the Agency's equipment and/or the workplace and its contents by its work, negligence in work, its personnel and equipment. The vendor shall be responsible and liable for the safety, injury, and health of its working personnel while performing installation/service work. SPECIFICATIONS: Specifications or brand names given are meant to be descriptive rather than restrictive. Other manufacturer’s exact equivalents will be considered. If bidding other than specified, please submit full descriptive literature and technical specifications with your bid response. WARRANTY: Any bid submitted should include complete warranty information for the item(s) being offered. USED, REFURBISHED, RECONDITIONED, AND DEMONSTRATION EQUIPMENT: The Agency requires a written statement from the company guaranteeing the quality and condition of all used/refurbished/reconditioned/demonstration equipment. Please include any applicable warranty information, including length and coverage. The Agency may choose to inspect the equipment prior to an award being made in order to verify that the equipment is in acceptable condition. Whether equipment is in acceptable condition is at the sole discretion of the Agency. AWARD BASED ON BEST VALUE: Texas A&M AgriLife Research reserves the right to accept or reject any or all bids, to waive informalities and technicalities, to accept the offer considered most advantageous and award the bid based on best value criteria. In determining what is the best value to the Agency, the Agency shall consider any or all of the following: Purchase price The reputation of the vendor and the vendor's goods or services. The quality of the vendor's goods or services. The extent to which the goods or services meet the agency's needs. The vendor’s past relationship with the Agency. The total long-term cost to the Agency in acquiring the vendor’s good or services. The length and coverage of the vendor's warranty. The delivery time. The scope and value of the service contract offered
